Okaloosa County BOCC — July 25, 2016 — Traffic - PBB — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: TRAFFIC DIVISION PROGRAM DESCRIPTION: The Traffic Engineering/Operations Division’s mission is to administer, manage, maintain and operate the Advanced Traffic Control System (ATCS), this includes the safe and efficient, continuous operation of all signalized intersections in the County and on State roads. A Florida Department of Transportation (FDOT) joint program assists with the expenses associated with the administration and operations of the ATCS. The Traffic Division works closely with the FDOT, TPO, local governments, contractors, and designers to help manage and provide within our means the safest system and highest level of service for the traveling public. REVENUE: Traffic Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund is: fuel tax, intergovernmental revenue, charges for services, miscellaneous revenues, and transfers. Additional funding for the Traffic Division comes from an annual FDOT joint program. MAJOR ACCOMPLISHMENTS LAST YEAR:  Managed traffic signal timing and vehicle detection operations for the following FDOT construction projects: FDOT US 98 Cody Flyover, SR 123 North Flyover.  Monitored travel time data of traffic flow through the US 98 Cody flyover construction project providing valuable information to FDOT’s construction management team.  Managed and coordinated relocation between FDOT and Information Technology for the main north south backbone fiber trunk in the area of the SR 123 construction project.  Continued assisting FDOT design teams on the design of traffic signals for the US 98 widening project in Destin, intersection improvements for the SR 189 (Beal) projects both the resurfacing and intersection improvements for Carmel/Clifford and Mary Ester Blvd intersections.  Ensure proper functionality of all components of signalized intersections; maintaining all communications equipment in both the field and office; and overseeing all construction projects in the County related to any resurfacing, signal, or utility work.  Secured a joint participation agreement with FDOT for the funding of the design and construction of a traffic management center facility. PROGRAM GOAL: Traffic Engineering Goals: Long Range Goal: The engineering division will continue to manage the ATCS and signalized intersections in a direction encouraging enhancement and upgrades of the existing systems. Short Range Goals: 1. Seek new technologies used in Intelligent Transportation Systems. 2. Implement these newer technologies in the ATCS. 3. Seek additional video and traffic monitoring capabilities. 4. Manage existing timings and adjust as necessary. 5. Improve traffic flow along major arterials with emphasis on peak AM and PM traffic. 6. Plan and design for a traffic operations management center. Traffic Operations Goals: Long Range Goal: The operations division will continue providing a high standard of customer service, and maintenance operations. Short Range Goals: 1. Continue working closely with citizens to maintain efficient operations. 2. Continue working closely with contractors and designers. 3. Continue meeting industry standards to maintain a high quality product. 4. Continue upgrading and integrating newer technologies into the existing ATCS. 5. Improve operations and reduce maintenance costs at critical intersections – a critical intersection is defined as one that requires law enforcement traffic control during power outages and/or equipment failures that cause flashing operation. 6. Protect and locate all underground utilities associated with the system (both fiber and copper); ensure proper functionality of all components of signalized intersections; maintain all communications equipment in both the field and office; and oversee all construction projects in the County related to any resurfacing, signal, or utility work. KEY OBJECTIVES: 1. Ensure budgetary, personnel and purchasing functions comply with County policies and procedures. 2. Provide timely and courteous assistance to citizens. 3. Provide effective and thorough review of all signal design and timing activities. 4. Continue the addition of closed circuit cameras for monitoring only traffic conditions and operations. 5. Continue to evaluate more effective alternatives for traffic signal maintenance. 6. Provide timely response to Public works, County Administrator and County Commission and requests. 7. Monitor and assess future needs for Intelligent Transportation System through use of state of the art technology. 8. Operate and maintain continuously 185 traffic control devices, (of which 131 are signals and the remaining are mostly school zone beacons with a few intersection beacons), 268 highway lights and safeguards over 100 miles of underground utilities. PERFORMANCE MEASURES: Actual Estimated Proposed Performance Measures FY14/15 FY15/16 FY16/17 Preventive Maintenance: Intersection Inspections 862 1,770 524 Traffic Signal Timing Issue Citizen/Sheriff 69 166 na Output Emergency Issue: flash or dark 50 140 na Incident: Traffic Equip Damage 23 16 na Total Work orders 282 616 na Efficiency Routine Intersection Inspections completed 758 660 524 Effectiveness Routine Inspections 88% 100% 100% Percent Funded by FDOT 64% 57% 45% HISTORICAL STAFFING SUMMARY: Category FY14 FY15 FY16 FY17 Full-time Administrative & Support 4 4 4 5 Full-time Management & Professional 1 1 1 1 Total 5 5 5 6 EXPENDITURES: Expenditures Budget FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $324,453 $332,553 $353,626 $422,804 $69,178 19.6% Operating Expenses $142,683 $188,065 $215,084 $217,394 $2,310 1.1% Capital Outlay $43,415 $29,327 $79,050 $257,200 $178,150 225.4% Other Uses $0 $0 $73,235 $168,970 $95,735 130.7% Total $510,551 $549,945 $720,995 $1,066,368 $345,373 47.9% ACCOUNTS: FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 Salaries & Wages $253,918 $251,775 $283,453 $31,678 12.6% Provides funding for an Intelligent Transportation System Technician. 20 Benefits $87,719 $101,851 $139,351 $37,500 36.8% Increased funding for healthcare and retirement increases. 34 Contract Services $17,010 $17,010 $17,010 $0 0.0% 40 Travel & Per Diem $3,300 $3,300 $3,300 $0 0.0% 41 Communications Services $2,500 $2,500 $2,500 $0 0.0% 42 Freight & Postage $1,000 $1,000 $1,000 $0 0.0% 43 Utility Services $30,000 $60,000 $60,000 $0 0.0% 44 Rent & Leases $20 $20 $20 $0 0.0% 45 Risk Management Allocation $10,557 $8,068 $9,622 $1,554 19.3% Increase is due to insurance costs. 46 Repair & Maintenance $72,443 $93,295 $95,296 $2,001 2.1% 47 Printing & Binding $50 $30 $30 $0 0.0% 49 Miscellaneous Charges $5,500 $6,075 $6,575 $500 8.2% 51 Office Supplies $300 $300 $300 $0 0.0% 52 Operating Supplies $26,011 $19,336 $17,591 ($1,745) (9.0%) Decrease is due to reduction of the fuel budget. 54 Books/Pubs/Subs & Memberships $950 $950 $950 $0 0.0% 55 Training & Education Expenses $3,200 $3,200 $3,200 $0 0.0% 60 Capital Outlay $43,014 $79,050 $257,200 $178,150 225.4% Increase for the replacement of a 1995 bucket truck with approximately 130,000 miles. 99 Reserves $0 $73,235 $168,970 $95,735 130.7% TOTAL $557,492 $720,995 $1,066,368 $345,373 47.9%