Okaloosa County BOCC — February 16, 2016 — ECCC Mobile Device Charging Stations — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 16, 2016 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: ECCC Mobile Device Charging Stations DEPARTMENT: Tourist Development Department BCC DISTRICT: 2,4,5 STATEMENT OF ISSUE: Request approval to issue a Request for Proposals (RFP) for Emerald Coast Convention Center mobile device charging stations and appoint members of the review committee. BACKGROUND: Staff continually reviews industry trends to identify service enhancements to keep the Emerald Coast Convention Center (ECCC) competitive in the market. Mobile device charging stations are being provided with increased frequency at convention center venues to enable attendees to charge their phones and tablets while on-site. Ideally, there would be no cost to the ECCC and a portion of revenues would be remitted to the ECCC. Staff requests permission to issue a solicitation for mobile device charging stations to evaluate what carriers, services, and pricing arrangements are available. The following RFP review committee members are proposed: General Manager, Convention Services Manager, and a Tourist Development Council representative. The Purchasing Department will coordinate the process and serve as a facilitator for meetings of the review committee. OPTIONS: Approve or Disapprove RECOMMENDATION: Issue a Request for Proposals (RFP) for tourism website hosting & maintenance services and appoint the aforementioned members of the review committee. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator