Okaloosa County BOCC — December 18, 2012 — Bob Sikes Airport Taxiway A - Change Order #5, Close-out docs, Final Payment form — reading text

ATAEWASSV YOLSAUUV ONILHOIT CTald CI-STI-T 99 Lt’866°901S- 2yonpag [eo] 9 6ESE$- PS TC9IS 00°799'61$ 1e86$ 0091 TE- 00°760'S$ 00°807'8$ 00°9L$ LL 66T$+ LE99P'S1G$ 0899'S 1$ 80 1$ ST P06L$- S8'SSO'P9E$ 00°096'ILE$ 66°C6$ | 00 86's" 00°06r'e$ OO'OLY'LS ees © LIGIHXa — . JIVMS . 00°r91 00z a ALEMONOS c-Wra 891 009 801 al SSSVT) dOU.vz | 9I-loL-a | gel _ 4 VNILNADUV . Or LIS'c 099'L AS | wva oniaaos P06-L 6Z1 aAVadadns SI6€ 000'r NOL ] aSunoo dovauns | 10a IZ SNONIWALIE : LVOO NOVL 7 OSL ost'z TD SnonIWna £09-d at | Exhibit 4 Collins, John From: Braun, Bobby [Bobby.Braun@andersoncolumbia.com] Sent: Tuesday, October 09, 2012 12:37 PM To: Collins, John Ce: Holland, Lance Subject: FW: 61201 - Skimmer quote revised with back up Follow Up Flag: Follow up Flag Status: Completed John, Please disregard the email that I sent on Monday with the lump sum price of $3,402.5@ for the additional skimmers. I have since spoken to Clay Patrick again and confirmed that the $1,525.00 that we had discussed is for both skimmers on one structure, not each. The correct amount should be $1525.0@ + 5% ($76.25) + $100 ea. for installation ($200.00) = $1801.25. Thanks, Bobby Braun Project Manager 1301-C West Hwy. 98 Holt, Florida 32564 (858) 537-9074 Ext. 224 (850) 537-9072 - fax (850) 527-8050 - cell creee Original Message----- From: Patrick, Clay (Gretna) NA [mailto:Clay.Patrick@hanson. biz] Sent: Tuesday, October @8, 2@12 10:49 AM To: Braun, Bobby Subject: Re: Scanned image from Anderson Columbia - 85@ 537 9974 The price is $1,525.0@ for each structure. Thanks aoe Original Message ----- From: Braun, Bobby <Bobby.Braun@andersoncolumbia.com> To: Patrick, Clay (Gretna) NA Cc: Welzant - Moody, Carol (Green Cove Springs) USA Sent: Fri Oct 05 09:56:37 2012 Subject: RE: Scanned image from Anderson Columbia - 85@ 537 9074 Carol, Yes, Two 1/4" aluminum skimmers with the measurements provided in the email to Clay below. Clay, I need the price to include on the FINAL Pay Application tomorrow. Thanks, EXHIBIT 5 Collins, John From: Braun, Bobby [Bobby.Braun@andersoncolumbia.com] Sent: Friday, December 14, 2012 1:00 PM To: Tracy Stage Ce: Wall, Kevin; Holland, Lance; Collins, John Subject: 61201 BSA TW A - Additional Clearing quote Tracy Stage Airport Project Manager Northwest Florida Regional Airport 1701 State Highway 85 Eglin AFB, FL 32542-1413 RE: Bob Sikes Airport TW Rehabilitation — Additional Clearing Okaloosa Contract No. C11-1852-AP Dear Mr. Stage, As per the request made in your email dated 12-10-12 and subsequent emails and discussions that have followed, Anderson Columbia Co., Inc. respectfully submits the following quote for the proposed work described below: 1) Selective clearing of pines in the runway approach from the north to facilitate the required 50:1 glide slope. This area is located on the county right-of-way of Airport Rd. Approximately 25 trees will be hand cut and removed. Removal is required due to an existing utility corridor in the vicinity. 2) Clearing of trees that have been identified east of the runway that are inside the runway clear zone (500° from runway center line) total approximately 6 acres. Those trees that have been identified as being inside the wetland areas will be hand cut and mechanically removed from the wetlands. ACCT has received bids from multipie contractors that have visited the site and reviewed the scope of work. The lowest bid provided, plus the allowable mark-up by the Prime Contractor, is $77,575.00. In order to keep the price down as much as possible, the subcontractor will take possession of the pines harvested. Upon your written approval, the subcontractor can begin mobilization and will start with the removal of the trees along Airport Rd. on Saturday, 12-15-12. T await your response. Sincerely, Bobby Braun Project Manager 1301-C West Hwy. 90 Holt, Florida 32564 (850) 537-9074 Ext. 224 (850) 537-9072 - fax (850) 527-8050 - cell AVCON, INC. ENGINEERS & PLANNERS 320 Bayshore Drive, Suite A Niceville, Florida 32578 Phone: (850) 678-0050 Fax: (850) 678-0040 Www.avconinc.com January 8, 2013 Mr. Tracy Stage, C.M. Deputy Airports Director Okaloosa County Airports 1701 State Road 85 N. Eglin Air Force Base, Florida 32542 Reference: Engineer’s Certification Taxiway A Rehabilitation Bob Sikes Airport, Crestview, Florida AVCON No.: 2010.050.05 Dear Mr. Stage: Pursuant to our letter of January 8, 2013 recommending final payment for the above-referenced Okaloosa County contract with Anderson Columbia Co., Inc., this letter is provided to certify the completion of the work per the requirements of Paragraph 16 of the Joint Participation Agreement for this project. We have reviewed the Taxiway A Rehabilitation project site, the project punch-list items, and the contractor’s final submittals and know of no outstanding requirements to be performed by the contractor. To the best of our belief and knowledge, we hereby certify that the project was completed in accordance with applicable plans and specifications, is in place at the Bob Sikes Airport, that Okaloosa County has adequate title to the property, and that the project is suitable for the intended purpose. We appreciate the opportunity to serve the County on this important project. If you have any questions or require additional information, please do not hesitate to contact me at your convenience. Sincerely, AVCON, INC. Lof4a— Virgil C. “Lee” Lewis, P.E. Regional Manager CIVIL & STRUCTURAL ENGINEERING @ AIRPORT & AVIATION CONSULTING @ TRANSPORTATION DESIGN & PLANNING EXHIBIT I CONTRACT/LEASE PAYMENT APPROVAL FORM COMPLETE AND FORWARD TO THE NEXT APPROVING DEPARTMENT COMPLETED BY DEPARTMENT DATE: 1/14/2013 VENDOR NAM Anderson Columbia Co., Inc. VENDOR #: 013216 COUNTY AGREEMENT # (Contact Contract/Lease Coordinator, if unknown) C11-1852-AP TASK Taxiway A Rehab VENDOR ORDER # BUDGET INV # (if applicable) | DEPART # ACCOUNT # AMOUNT Pay App 21 aah 74017 563490 43,902.85 Pay App 21 FAA Eligible 741120 563479 1,386.41 Pay App 21 Cost 741120 563479 (Match) 924.27 Pay App 21 ae 741120 563488 34.5455% 32,082.15 Pay App 21 Non-FAA 741120 563489 (siB Match) |) 45,4545% 26,735.07 Eligible Cost 421 2051100 1,022,265.51 TOTAL $1,127,296.26 APPROVED FOR PAYMENT (please initial, as applicable and date) : IENGINEER/ARCHITECT/PROJECT MANAGER DATE: COUNTY PROJECT MANAGER: ery T. Sti DATE: 1/14/2013 l IDEPARTMENT HEAD: CA, Donovan DATE: 1/14/2013 FINAL PAYME YES NO f CONTRACTS & GRANTS DATE: CONTRACTS & GRANTS MANAGER: DATE: COUNTY ADMINISTRATOR APPROVAL : (Only Payments $25,001 - $50,000) FINAL PAYMENT APPROVAL (if needed): PURCHASING DIRECTOR: (Only Contracts < = $25,000) COUNTY ADMINISTRATOR : (Only Contracts between $25,001 to $50,000) Contracts Over $50,000 — BCC Approved COMPLETED BY FINANCE - ACCOUNTS PAYABLE ONLY FISCAL YR: DATE RECEIVED: Form revised 1-20-2011 AVCON, INC. ENGINEERS & PLANNERS 320 Bayshore Drive, Suite A Niceville, Florida 32578 Phone: (850) 678-0050 2010.050.05/payapplication/PayApp21-Transmittal Fax: (850) 678-0040 www.avconinc.com January 8, 2013 Mr. Tracy Stage, C.M. Deputy Airports Director Okaloosa County Airports 1701 State Road 85 N. Eglin Air Force Base, Florida 32542 Reference: Pay Application No. 21 — Approved (FINAL) Taxiway A Rehabilitation Bob Sikes Airport Okaloosa County Contract No. C11-1852-AP Dear Mr. Stage: Please find enclosed five (5) signed copies of the contractor’s final Pay Application No. 21 in the amount of $1,127,296.26 covering the period from 10/1/12 through 12/24/12 for the above-referenced project. Based on observations by our staff, we believe that the application amount accurately reflects the value of work performed and accepted for this contract. Based on the materials furnished and work performed, we recommend final payment to the Contractor in the requested amount of $1,127,296.26 per our certification on the enclosed applications. The amount includes release of all retainage. The payment summary is as follows: Original Contract Amount: $ 10,396,468.68 Total Earned: $10,327,685.87 C.O. #1 (11/18/10): $ (521,243.59) 0% Retainage: § _ C.0. #2 (7/12/11): $ ~~ -240,180.27 Total Earned Less Retainage: —_$10,327,685.87 C.0. #3 (1/9/12): $ (8,312.96) Less Previous Payments: $ 9,200,389.61 C.0. #4 (5/16/12); $ 248,215.69 Invoice Amount (this period): _$_1,127,296.26 C.0. #5 (11/12/12): $ (27,622.22) Revised Contract Amount: $ 10,327,685.87 % Complete: 100.00% The following information has been provided by the Contractor as part of the close-out process and is enclosed for your records: ¢ Consent of Surety Company to Final Payment (1 copy) ¢ Final release of liens from Anderson Columbia Co., Inc. (1 copy) ¢ Final release of liens from Gulf Coast Traffic Engineers, Inc. (1 copy) e Final release of liens from Garver (1 copy) ¢ Final release of liens from Ingram Signalization, Inc. (1 copy) e Final release of liens from Big Island Construction (1 copy) e Final release of liens from Gulf Coast Utility Contractors (1 copy) CIVIL & STRUCTURAL ENGINEERING ® AIRPORT & AVIATION CONSULTING ® TRANSPORTATION DESIGN & PLANNING Mr. Tracy Stage, C.M. January 8, 2013 Page 2 Final release of liens from Porter Construction Co., Inc. (1 copy) Notice of Completion Advertisement (1 copy) Statement from Anderson Columbia Co., Inc. that Insurance Certificates will be provided for two (2) years following final payment (1 copy) Statement from Surety that Payment and Performance bonds will remain in effect for one (1) year following final payment (1 copy) Statement of DBE participation from Anderson Columbia Co., Inc. (1 copy) Engineer’s Certification (1 copy) Statement from Insurance Company that liability insurance is not written on a claims made basis ad copy) Three (3) copies of the final closeout documents, including the closeout book and record drawings, will be submitted under a separate cover. If you have any questions regarding this project, please do not hesitate to contact us at your convenience. Sincerely, AVCON, INC. John Collins, P.E. 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