Okaloosa County BOCC — May 17, 2016 — TO4HMMMeigsDrive0001 — reading text

 January 4, 2016 Mr. Heath Jenkins, PE Hatch Mott MacDonald 220 West Garden Street, Suite 700 Pensacola, Florida 32502 SUBJECT: Geotechnical Exploration Proposal Meigs Drive Pavement Shalimar, Florida Dear Mr. Jenkins: Larry M. Jacobs & Associates, Inc. (LMJ) sincerely appreciates the opportunity to submit the following proposal for providing a geotechnical exploration for the subject project. The purpose of the exploration is to determine the subsurface conditions in the pavement area and use this information to provide recommendations for earthwork and pavement design. The following sections outline our recommended scope of services, a cost estimate for providing these services, and the proposed terms and conditions. PROJECT AND SITE DESCRIPTION The project site is located on Meigs Drive where it crosses Lake Vivian in Shalimar, Florida. Reportedly, the project consists of the replacement of roughly 500 feet of Meigs Drive, as well as raising the grade of that length of the road about two feet. We understand that the project includes the construction of a new culvert with headwalls. Reportedly, the roadway is known to flood. If any of this information is incorrect, please let us know as it may require changes to our scope. PROPOSED SCOPE OF SERVICES The following proposed scope of services is based on the information supplied and our experience in the area with similar projects. We propose to perform the following: ▼ Locate the borings at the site with a hand held GPS unit. ▼ Clear registered utilities at the site with the Sunshine Network. Non-registered or private utilities are the responsibility of the client to clear. ▼ Mobilize a truck mounted and tripod mounted drill rig(s) and drill team to the site. ▼ Use proper MOT to close one lane of Meigs Drive to allow drilling operations, and we have included prices for sign rental and two flagmen. If the county or city will provide flagmen, we can forgo that fee. Drilling operations are expected to take roughly 1-1.5 days. ▼ Core the asphalt pavement at two locations (4 inch diameter) in order to obtain accurate information on existing pavement thickness. ▼ Patch core holes after completion of drilling operations. ▼ Drill 2 Standard Penetration Test (SPT) borings to a depth of 15 feet in the new roadway at the core locations. Since grades are being raised about two feet, these borings are being drilled deeper than normal roadway borings to check for the presence of compressible peat or clay. ▼ Drill 2 SPT borings at the culvert headwall locations to a depth of 25 feet, and these borings will be drilled with our portable tripod mounted drill rig since access is difficult and narrow. Larry M. Jacobs & Associates, Inc. ▼ 328 E Gadsden St. ▼ Pensacola, FL 32501 ▼ 850-434-0846 ▼ Fax 850-433-7027▼ www.lmj-a.com Geotechnical Exploration Proposal Meigs Drive Pavement January 4, 2016 ▼ Perform a visual classification and laboratory testing of the soil samples obtained during our exploration. Our proposal includes a small budget for basic properties testing like natural moisture content, Atterberg limits and sieve analysis to evaluate and document basic soil properties. ▼ Analyze the test data to develop geotechnical engineering recommendations for the project. A professional geotechnical engineer licensed in the state of Florida will manage the project, and the results of the exploration will be presented in a report that will address the following: ▼ Existing site characteristics. ▼ Exploration, testing, and sampling methods. ▼ Subsurface soils encountered and soil classifications. ▼ Depth to groundwater at the time of drilling. ▼ A discussion of laboratory test results. ▼ Site preparation recommendations, including fill placement and compaction recommendations. ▼ General recommendations for design of asphalt pavement, including recommend asphalt and base types, as well as compaction and testing recommendations. Recommendations for subgrade stabilization will be provided if needed. We will provide typical asphalt and base thickness for roadways of this category. ▼ Shallow foundation design recommendations for culvert headwalls, including allowable bearing capacity and estimated settlement. ESTIMATED COSTS & SCHEDULE Our cost breakdown for this work is attached as Figure #1. LMJ proposes to provide the geotechnical scope of services in this proposal for an estimated fee of $3,625.00. If done by LMJ, MOT and flagmen during drilling operations is estimated to cost an additional $1,350.00, for an estimated total project cost of $4,975.00. This proposal assumes that the boring locations are accessible with our truck mounted or tripod mounted drill rig, we have right of entry to the boring locations, and that we will not experience excessive delays due to debris at borehole locations or for other reasons outside of our control. If such conditions are encountered that may cause the cost of the exploration to exceed the budget figure, we will notify the client and obtain approval for the additional work before proceeding. At this time, we estimate that drilling operations could start 1-2 weeks after written authorization is received, weather permitting. AUTHORIZATION To authorize us to proceed with this project, please complete, sign, and return a copy of the attached Agreement for Professional Services (Figure #2) to our office. If the authorization for this work is faxed or emailed to initiate the work, the original signed authorization is needed for our records, which can be forwarded by return mail. LMJ appreciates the opportunity to present you with this proposal, and we look forward to working with you on this project. If you have any questions or comments, please call us at your convenience. Sincerely, LARRY M. JACOBS AND ASSOCIATES, INC. Terry Niemann Project Manager Attachments Page 2 Figure #1 LMJ COST BREAKDOWN CLIENT: Hatch Mott MacDonald PROJECT: Meigs Drive, Shalimar, Florida UNIT FEE EST. QTY EST. COST FIELD TESTING/DRILLING SERVICES MOBILIZATION 0-25 MI $350.00 /EA 26-75 MI $425.00 /EA 1 425.00 STANDARD PENETRATION TEST BORINGS 0-40 FT $13.00 /LF 30 390.00 2 @ 15 ft 41-80 FT $15.00 /LF TRIPOD BORINGS 0-30 FT $19.00 /LF 50 950.00 2 @ 25 ft 31-60 FT $21.00 /LF TWO FLAGMEN $100.00 /HR 12 1,200.00 MOT SIGNS RENTAL $150.00 /EA 1 150.00 OBTAIN UNDISTURBED/SHELBY TUBE/BULK SAMPLE $80.00 /EA CORE & PATCH ASPHALT PAVEMENT $80.00 /EA 2 160.00 ENG. TECH. (LOCATE BORINGS & CLEAR UTILITIES) $50.00 /HR 3 150.00 FIELD TESTING/DRILLING TOTAL $3,425.00 LABORATORY TESTING SERVICES WATER CONTENT $15.00 /EA SIEVE ANALYSIS $55.00 /EA WASH #200 SIEVE $35.00 /EA PERMEABILITY, UNIT WEIGHT & MOISTURE CONTENT $100.00 /EA ATTERBERG LIMITS TEST $85.00 /EA CONSOLIDATION TEST $475.00 /EA BASIC PROPERTIES TESTING ALLOWANCE 200.00 LABORATORY TESTING TOTAL $200.00 ENGINEERING SERVICES SENIOR PRINCIPAL GEOTECHNICAL ENGINEER $130.00 /HR PRINCIPAL GEOTECHNICAL ENGINEER $110.00 /HR PROJECT ENGINEER $100.00 /HR 1 100.00 PROJECT MANAGER $95.00 /HR 12 1,140.00 CAD TECHNICIAN $55.00 /HR 2 110.00 ENGINEERING TOTAL $1,350.00 TOTAL ESTIMATED COST $4,975.00 1/4/2016  Figure #2 AN AGREEMENT FOR PROFESSIONAL SERVICES CLIENT: Mr. Heath Jenkins, PE DATE: January 4, 2016 Hatch Mott MacDonald PHONE: 850.602.9778 220 West Garden Street, Suite 700 EMAIL: heath.jenkins@hatchmott.com Pensacola, Florida 32502 SUBJECT: Geotechnical Exploration Proposal Meigs Drive Pavement, Shalimar, Florida The attached letter forwards our cost proposal for providing a Geotechnical Exploration for the subject project. We propose to provide the geotechnical services as described and under the terms and conditions presented in the attached letter for a fee of $3,625.00. LMJ can provide MOT and flagmen during drilling for an additional estimated cost of $1,350.00, and check the following box is we are to provide those services. We look forward to working with you on this project. Please have the party responsible for payment of our services FILL IN THE BOXED SECTION of this form, SIGN YOUR AUTHORIZATION and RETURN ONE ORIGINAL of this form to our office to activate our services including the distribution of our report. If the authorization for this work is faxed to initiate the work, we will still need the signed original authorization for our records, which can be forwarded by return mail. If you have any questions or comments, please feel free to call. THE TERMS AND CONDITIONS ON PAGE TWO OF THIS FORM ARE PART OF THIS AGREEMENT. FOR: LARRY M. JACOBS & ASSOCIATES, INC. BY: _______________________________________ President TERMS: X Net 30 Days Herein constitutes my authorization to proceed with and obligates payment for the subject services referenced above in the proposal and if necessary personally guarantees said payment. Invoices are due when rendered. Invoices shall be considered past due if not paid within 30 days after the invoice date, unless a previous agreement for extended time for payment has been arranged, and Larry M. Jacobs & Associates, Inc. (LMJ) may without waving any claim or right against Client, and without liability whatsoever to the Client, terminate the performance of the service. Retainers shall be credited on the final invoice. A service charge will be charged at 1.5% (or the legal rate) per month on the past due balance(s). In the event any portion or all of an account remains unpaid 90 days after billing the Client agrees to pay cost of collection, including all credit bureau, collection agency, and/or reasonable attorney’s fees. PROPERTY OWNER: Name