Fort Walton Beach Council agenda — 01-10-12 regular — reading text

for the Northwest Florida Fair Board from January 1, 2012 to December 31, 2012, carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 SECONDER: Trey Goodwin, Council Seat 4 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson '... Approval of a Site Development Plan for Old Fort Walton Subdivision The City Attorney advised the following three agenda items fall under a quasi -judicial proceeding and gave the oath to those who planned to testify on these items. He asked for any ex -parte communication from Council on these items. Council advised they spoke with Mrs. Bowen on the matter. Ms. gossom stated she had a conversation with two of her neighbors regarding the issue, but u spoke to one else. f Ms. Jones advised the request is for approval of a site development for Old Fort Walton 5 Subdivision, a six -lot single family residential subdivision at the intersection of Pryor Road SE and Brooks Street SE. The Development Order was entered into the record. Pnn G Ms. Jones continued the proposed development is consistent with the City' s Comprehensive Plan and meets the minimum requirements of the City' s Land Development Code, and that the MPH recommended approval at their December I, 2011 meeting, and that Staff recommends approval as well. M Benny Bowen, 361 Brooks Street, expressed concern that the home proposed for Lot 1 does not face Brooks Street and that his family will be forced to look at the neighboring backyard from the inside of their home, thus downgrading the value of his home. E su Dorothy Bowen, 361 Brooks Street, objected to the homes backing up to her property and p a requested that the developer meet with the Board of Adjustment to obtain a variance so the home could face Brooks Street. Council discussed the issue at length including the rights of property owners vs. homeowners; historical nature of the property and the neighborhood; and the aesthetics of the neighborhood. The City Attorney advised that since the project meets the requirements of the City, Council should vote for it, although they can vote against it if they feel inclined to. He cautioned, however, that if denied the developer does have the right to repeal the action and seek recourse. The vote on the motion to approve the Site Development Plan and Development Order for Old Fort Walton Subdivision at the intersection of Pryor Road SE and Brooks Street SE carried by a vote of 5 to 2. Page 9 Cin Council ofFort Wo on Beach Peoket PQ. 19  8. 1. a Minutes December 13, 2011 Regular Meeting RESULT: APPROVED 15 TO 21 MOVER: Dick Rynearson, Council Seat 7 SECONDER: Bobby Nabors, Council Seat 5 AYES: Griggs, gossom, Goodwin, Nabors, Rynearson NAYS: Dennis Reeves, Bull Rigdon 3. Consideration of Final Plat Approval for Old Fort Walton Subdivision The City Attorney reminded this was a quasi -judicial proceeding, and there was no ex -parte communication from Council on this matter. Ms. Jones advised this is a request for approval of a final plat for the Old Fort Walton Subdivision, a re- plat of Lots 4, 5 and 6 of the Elliot's Point Subdivision. Ms. Jones continued the property is located at the intersection of Brooks Street SE and Pryor Road SE and extends to Elliot Road SE. The site contains three lots which will be re- subdivided for a total of 6 lots. She advised the MPB recommended approval at their December 1, 2011 meeting, and Staff recommends approval as well. Nv The vote on the motion to approve the Final Plat request for Old Walton Subdivision, a re- fc plat of Elliot Point Subdivision, carried by a vote of 5 to 2. 0 m RESULT: APPROVED 15 TO 21 MOVER:MOVER: BobbyBobby Nabors,Nabors, CouncilCouncil SeatSeat 55 on SECONDER: Trey Goodwin, Council Seat 4 a` AYES: Griggs, gossom, Goodwin, Nabors, Rynearson m NAYS: Dennis Reeves, Bull Rigdon e 4. A Request For A Two Year Extension of the Development Order for Alta Vista Condos The City Attorney reminded this was a quasi -judicial proceeding, and there was no ex -parte N communication from Council on this matter. EE Ms. Jones reported Staff received a request from Michael Crew of Crews Investments requesting v an extension of the Development Order for Alta Vista Condos located at 220 Miracle Strip Parkway SW for two years until March 31, 2014. Ms. Jones informed the original request was approved on March 28, 2006, with subsequent extensions approved for one year on March 27, 2007, March 28, 2008, and March 28, 2009, and a two -year extension on May 26, 2009 until March 31, 2011 Ms. Jones informed the MPB recommended approval at their December 1, 2011 meeting, and Staff recommended approval as well. The vote on the motion to approve the extension of the Development Order for the Alta Vista Condos until March 3, 2014 carried unanimously. RESULT: APPROVED ] UNANIMOUS] MOVER: Bobby Nabors, Council Seat 5 SECONDER: Dennis Reeves, Council Seat 3 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson Cm Cou, cd ofFon Waho, &,, h Page 10 Packet Pg. 20  8. 1. a Minutes December 13, 201 l Regular Meeting 5. Award of RFQ Award of the design criteria package to replace the Hedrick Recreational Center and Complex improvement to Hatch Mott MacDonald of Pensacola, Florida. Michael Beedie, Engineering /Utilities Director, advised an RFQ was issued to provide a design criteria package for replacement of the Hedrick Recreation Center, and nine vendors submitted proposals. An Evaluation Committee reviewed the proposals and heard presentations from the top three -ranked firms, with the firm Hatch Mott MacDonald being chosen as the highest ranked firm. Staff requests City Council to authorize the City Manager to negotiate and execute a contract with Hatch Molt MacDonald to develop a design criteria package for replacement of the Hedrick Recreational center, and if a contract cannot be negotiated with the highest ranked vendor, to begin negotiations with the next highest vendors in order of ranking until a contract can be executed. Nd Discussion was held regarding the differences between the Design -Build vs. Construction F Manager at Risk procurement methods for the project. Mr. Beedie advised the City is pursuing the Design -Build method per the direction of City Council from the August 2011 special meeting c on the project. 0a Dan Keck of Hatch Mott McDonald explained their role is to put together a design criteria package to make sure the goals of the City are achieved so the project can be completed. me Mike Brossard of Hatch Mott McDonald clarified a Construction Manager at Risk method provides that a contractor gives a Guaranteed Maximum Price at risk managing construction and working with an architect, whereas the design criteria package provides various contractors teaming with other professionals to do a design project. Charles Baxter of Hatch Mott McDonald advised they have worked with the City in developing co the Design -Build concept but changes can be made to the design within approval by the City. tF Upon questioning, Mr. Beedie advised the time frame would be about 2 to 4 months if the City decided on the construction manager procurement process. The vote on the motion to authorize the City Manager to negotiate and execute a contract with Hatch : Mott MacDonald to develop a design criteria package for replacement of the Hedrick Recreational center, and if a contract cannot be negotiated with the highest ranked vendor, to begin negotiations with the next highest vendors in order of ranking until a contract can be executed, carried by a vote of 4 to 3. _ RESULT: APPROVED 14 TO 31 '.... MOVER: joyce gossom, Council Seat 2 SECONDER: Bull Rigdon, Council Seat 6 AYES: joyce gossom, Bobby Nabors, Bull Rigdon, Dick Rynearson NAYS: Bobby Griggs, Dennis