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8. 4
City Council of Fort Walton Beach
0
To:
ENGINEERING & UTILITY SERVICES
MEMORANDUM
Michael D. Beedie, Acting City Manager
From: Michael Beedie, Engineering & Utility Services Director
Date: June 26, 2012
Subject: ITB 12 -022 Annual Utility Installation Contract
BACKGROUND:
1. 1. In FY 2011 - 12, the City of Fort Walton Beach is renewing or creating various annual
contracts to assist City crews in accomplishing the goals and objectives set forth in the
annual Capital Improvement Program.
L2. Annual contracts for infrastructure construction serve as a backup to City crews in the
event of large projects, such as the Sound Side development This allows the City crews
to concentrate on completing the annual CJP projects and the annual contractor to
perform the unforeseen or special projects.
1. 3. Over the past five to ten years, City crews have installed a tremendous amount of
potable water and sanitary sewer mains throughout the City. Recently, the City has also
begun the process of prioritizing the replacement of stormwater mains throughout the
City. In FY 2011 - 12, water main replacement projects are scheduled throughout the
year in addition to the proposed City construction of the infrastructure for the Sound
Side development.
2. DISCUSSION:
2. 1. On May 17, 2012, the Purchasing Division issued Invitation to Bid ( ITB) No. 12 -022
for Utility Infrastructure Installation / Construction Annual Bid. On June 7, 2012, three
3) vendors submitted bids.
2. 2. The bid proposal form requested unit prices for various types of utility construction for
potable water, sanitary sewer, reclaimed water, and stormwater infrastructure.
2. 3. The three ( 3) vendors that submitted a bid package were:
2. 3. 1. Crestview Site & Underground, Inc. in Crestview, Florida
2. 3. 2. Southern Utility Co., Inc. in Pensacola, Florida
2. 3. 3. Utility Solutions Group, LLC in DeFuniak Springs, Florida
2. 4. The intent of the annual contract is to secure a contractor to assist in the construction of
utility infrastructure for an initial period of one ( 1) year with the option of four ( 4) one
1) year renewal periods.
2. 5. After reviewing the submittals from each vendor, it was determined by the Purchasing
Division and staff that Utility Solutions Group,