Fort Walton Beach Council agenda — 06-26-12 regular — reading text

Beedie was appointed Acting City Manager. At the May 22, 2012, City Council meeting, Council approved this appointment for a 90 -day period per the City Charter. 2. DISCUSSION: 2. 1. Based on the City Charter, " The council is limited to the appointment of an acting city manager to two consecutive terms of ninety ( 90) days each at the end of which time it shall be mandatory that the council appoint a fulltime city manager who meets the qualifications hereinabove set forth." 2. 2. The initial 90 -day appointment period ends on August 9, 2012. Since the City Council does not meet in July, the initial 90 -day appointment will end prior to the next City Council meeting, which is August 14, 2012. 3. RECOMMENDATION: 3. 1. Staff respectfully requests City Council authorization for a second consecutive 90 -day appointment per the City Charter for the current Acting City Manager beginning upon the expiration of the first 90 -day appointment period for an additional 90 days or until a City Manager is hired, which ever occurs first. SIGNATURE BLOCK: Carole Jones Completed 06/ 20/2012 9: 14 AM Carole Jones Completed 06/ 20/ 2012 9: 15 AM City Manager Completed 06/ 20/ 2012 10: 42 AM City Council Pending Packet Pg. 18L  Minutes June 28, 2011 Regular Meeting 13. 1 Nominate Voting Delegate for FLOC Conference Council may nominate a member to act on their behalf at the Florida League of Cities ( FLOC) annual conference in August. Notice due to FLOC by August 1. ( Executive Assistant) The City Clerk advised that Mayor Anderson and Mr. Rynearson will be attending the FLOC Conference in August. The vote to designate Mayor Anderson as the voting delegate to the Conference was unanimous. RESULT: APPROVED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 SECONDER: Dick Rynearson, Council Seat 7 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 14. Action -Direction- Discussion 14. 1 Setting the Tentative FY 2011 -12 Millage Rate Sets the tentative ad valorem millage rate for the upcoming fiscal year at 4. 5383 mills per Council directive at the budget policy meeting on May 17. ( Finance Director) Charlotte Dunworth, Budget/Grants Manager, advised the information received from the Property Appraiser are in line with what Staff has anticipated, and that Staff recommends maintaining the current millage rate of 4. 5383 mills. Ms. Dunworth also stated the dates need to be set for the public hearing and that staff suggests Wednesday, September 7, 2011, and Wednesday, September 21, 2011 at 5: 30. Mr. Nabors moved to maintain the current millage rate of 4. 5383 mills and to set the public hearings for the budget on Wednesday, September 7, 2011 and Wednesday, September 21, 2011, at 5: 30 pm. Ms. gossom seconded motion. Mr. Reeves and Mr. Rynearson advised they will not be available on September 7. A tentative date ofTuesday, September 6, 2011, at 5: 30 was discussed. Mr. Nabors amended his motion that the first public hearing on the budget will be held, tentatively, on Tuesday, September 6, 2011 at 5: 30 pm. The amendment carried unanimously. Council will discuss the date further at their August meeting. RESULT: ADOPTED AS AMENDED [ UNANIMOUS] MOVER: Bobby Nabors, Council Seat 5 SECONDER: joyce gossom, Council Seat 2 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson Page 4 Printed 612912011 City Council ofForl Wolton Beach  F- 14.5 City Council of Fort Walton Beach FINANCE MEMORANDUM To: Michael D. Becdie, Acting City Manager From: Charlotte Dunworth, Budget and Grants Manager Date: June 26, 2012 Subject: Setting the Proposed FY 2012 -13 Millage Rate 1. BACKGROUND: 1. 1. The Property Appraiser is required to provide the Certification of Taxable Value ( DR- 420) no later than July 1. Within 35 days of receiving the DR -420, the City must advise the Property Appraiser of the proposed millage rate and the date and time for the first public hearing on the millage and budget. This information will be shown on each property owner' s ` Notice of Proposed Taxes" mailed by the Property Appraiser in August. If the proposed millage rate increases or the first public hearing is changed, formal re- notification to each taxpayer must occur. 1. 2. Public hearings may not conflict with okaloosa County or the School Board. 2. DISCUSSION: 2. 1. Staff received the preliminary assessment roll for 2012 from the Property Appraiser on June 4. Overall, the taxable value for the City is projected to decline 3. 3% or 37, 880, 855 to $ 1, 114,225, 199. 2. 2. Maintaining the current millage rate of 4.5383, staff anticipates a 2. 5% or $ 105K decrease in ad valorem revenue in the General Fund and a 5. 5% or $ 44K decrease in the CRA Fund. 2. 3. At the May 15 Budget Policy Meeting, City Council consensus was to maintain the current millage rate of 4. 5383. 2.4. The School Board' s public bearings are tentatively scheduled for July 30 and September 10. 2. 5. The County' s public hearings are tentatively scheduled for September 6 and 18. 3. FINANCIAL INFORMATION: 3. 1. Based on the preliminary assessment and current millage rate of 4.5383, staff anticipates a 2. 5% or $ 105K decrease in ad valorem revenue in the General Fund and a 5. 5% or $44K decrease in the CRA Fund. 3. 2. An additional $ 32K decrease is anticipated in the CRA Fund from County ad valorem revenue, assuming the County maintains the millage rate at 3. 2899. 4, RECOMMENDATION: 4. 1. Motion 1 - Set the proposed millage rate to be used in developing the FY 2012 -13 budget and published on the " Notice of Proposed Taxes ". 4. 1. 1. Maintain millage rate at 4. 5383. Packet Pg. 184  14. 5 City Council of Fort Walton Beach FINANCE i MEMORANDUM To: Michael D. Beedie, Acting City Manager From: Charlotte Dunworth, Budget and Grants Manager Date: June 26, 2012 Subject: Setting the Proposed FY 2012 -13 Millage Rate 4.2. Motion 2 - Set the dates and times of the public hearings for the millage and budget. 4. 2. 1. Special Council Meeting, Wednesday, September 5, 2012, 5: 30pm. 4. 2. 2. Special Council Meeting, Wednesday, September 19, 2012, 5: 30pm. ATTACHMENTS: Preliminary Assessment ( PDF) Preliminary Assessment ( PDF) SIGNATURE BLOCK: Charlotte Dunworth Completed 06/22/ 2012 2: 52 PM Carole Jones Skipped 06/ 25/ 2012 8: 48 AM City Manager Completed 06/ 25/ 2012 8: 49 AM City Council Pending Packet Pg. 185  14. 5. a PLEASE REPLY TO: PETE SMITH Okaloosa County PropeM APPralser 73 Eglin Pkwy NE Ste 202 Ft. Walton Beach, FL 32548 -4939 101 E. James Lee Blvd. 850) 651 -7240 Crestview. FL 32536 FAX( 850) 651 -7242 850) 689 -5900 FAX ( 850) 689 -5906 May 25, 2012 JED City of Fort Walton Beach JUN - 4 20 Mr, Robert Mearns P. O. Box 4009 Fort Walton Beach FL 32549 Re: Projected Preliminary Assessment Dear Mr. Means, Pursuant to the Florida Statutes, we have prepared a projected preliminary assessment roll for 2012. These figures are roughly where we believe the roll will be certified as of July 1, 2012. The results for your jurisdiction are as follows: 1, 152, 106, 054 2011 Final Total Taxable Value $ 1, 107, 642, 660 2012 Net New Taxable Value less new const. $ 6, 582, 539 2012 Net Taxable New Construction $ 1, 1141225, 199 2012 Taxable Total Value $ 10, 028, 879 2012 Gross New Construction $ These are preliminary numbers for use in the planning stages of your operational budget. Final certification ( DR -420) of the preliminary assessment roll will be delivered to you on or before July 1, 2012. If we can be of any further service to you, please call. Sincerely yours, Okaloosa County Property Appraiser Padret Pg. 186  14. S. a PLEASE REPLY TO: PETE SMITH Okaloosa County PropeM Appraiser 73 E91in Pkwy NE St. 202 Ft. Walton Beach, FL 32548 -4939 101 E. James Lee BiNd, 850) 651 -7240 Crestview, FL 32536