Fort Walton Beach Council agenda — 06-26-12 regular — reading text

F1_ 0 -I- CDBG 0 ESG 0 HOME 0 HOPWA 0 Total Total Estimated Program Income so Section 108 Loan Guarantee Fund $ 0 TOTAL FY 2012 -13 FUNDING 124, 541 V1I. MONITORING PLAN (91. 230) Program evaluation and monitoring is the means by which the City provides administrative oversight and performance testing of activities undertaken through HUD assistance under the Consolidated Plan. Evaluation and monitoring applies to both activities directly undertaken by the City as well as sub -recipients and other work or services performed on a contractual basis. Monitoring of the CDBG program will be conducted by the City' s Engineering & Utility Services Department. Monitoring will be used to ensure that activities carried out are in furtherance of the plan and meet the goals and objectives set forth in the Consolidated Plan. The monitoring will be on a monthly basis to ensure that program activities are being accomplished in a timely manner. Ongoing evaluation is the primary mechanism for tracking performance and compliance. In the case of individual activities and sub -recipient agreements, disbursement of funds is tied to maintenance of compliance through each disbursement, including proper documentation of cost through that disbursement. Ongoing compliance is measured against the specifics of the particular agreement. Satisfactory resolution of any compliance or performance difficulties at the time of a planned disbursement is required prior to disbursement. In the case of sub -recipient and other forms or agreements or contracts for individual activities, the measurement of progress will vary depending upon the type of activity and the specific schedule, reporting and other benchmarks established for the particular activity. Educating the sub -recipients on the requirements of the program is an important element of the monitoring process. Prior to execution of any sub - agreement, all materials and information, including the compliance and performance measures, are provided to the recipient. Monitoring activities will be conducted in a positive and proactive manner, identifying and resolving problems early during an activity, providing technical assistance when feasible and necessary, maintaining communication and feedback on performance, any required reporting, and ongoing compliance with terms of the assistance and contract. 15 Packet Pg. 60  Fl-0- 1 -a VIII. TABLES Table 3C Listing of Projects 1. Jurisdiction' s Name: City of Fort Walton Beach Priority Need: Administration / Planning 20 % Project Title: CDBG Program Administration / Planning Description: The CDBG program administration and planning by City staff. Objective ® Suitable Living Environment ® Decent Housing ® Economic Opportunity Category: Outcome ® Availability / Accessibility ® Affordability ® Sustainability Category: Location / Target Area: Community Wide Street Address: 105 Miracle Strip Parkway SW City, State, Zip Code: Fort Walton Beach, Florida 32548 Specific Project ID: Objective Number: Funding Sources: HUD Matrix CDBG Citation: Code: 570. 206 CDBG $ 24, 908 21A Type of CDBG National Objective: Recipient: 1 Benefit low /moderate income ESG City Start Date : Completion Date: HOME 10/ 01/ 2012 09/ 30/ 2013 Performance Annual Units: Indicator: 24, 908 Expenditure of HOPWA Funds Local ID: Units Upon Completion: Total Formula $ 24,908 24,908 16 Packet Pg. 61  10. 1. a Prior Year Funds The primary purpose of the project is to help: the Homeless Assisted Housing Persons with HIV /AIDS PHA Persons with Disabilities Public Housing Needs Other Funding Total $ 24,908 2. Jurisdiction' s Name: City of Fort Walton Beach Priority Need: Owner Occupied Housing 24. 1% Project Title: World Changers / City Changers Description: This project assists approximately 20 low /moderate income homeowners per year by providing upgrades and repairs to existing homes. Objective ® Suitable Living Environment ® Decent Housing Economic Opportunity Category: Outcome Availability / Accessibility Affordability Sustainability Category: Location / Target Area: Both target areas Street Address: 105 Miracle Strip Parkway SW City, State, Zip Code: Fort Walton Beach, Florida 32548 Specific Project ID: Objective Number: Funding Sources: 02 HUD Matrix CDBG Citation: Code: 570.202 CDBG $ 30,000 14A Type of CDBG National Objective: Recipient: 1 Benefit low /moderate houses Sub Recipient— ESG Private 17 Packet Pg 62  10. t. a Homeowners Start Date: Completion Date: HOME 10/ 01/ 2012 09/ 30/ 2013 Performance Annual Units: Indicator: 20 Housing Units Number of Housing Units HOPWA Completed Local ID: Units Upon Completion: Total Formula $ 30, 000 20 Housing Units Prior Year Funds The primary purpose of the project is to help: the Homeless Assisted Housing Persons with HiV /AIDS PHA Persons with Disabilities Public Housing Needs Other Funding Total $ 30,000 rvm 3. Jurisdiction' s Name: City of Fort Walton Beach Priority Need: Youth Services 15% Project Title: Chester Pruitt Youth Enrichment Program & After -School Program Description: This program provides after- school and summer programs that engage, enrich, and instruct youth in low /moderate income neighborhoods. The funds will be used to subsidize ( lower) program fees for low and moderate income families for children enrolling in the programs. Objective ® Suitable Living Environment Decent Housing Economic Opportunity Category: Outcome ® Availability / Accessibility ® Affordability Sustainability Category: Location / Target Area: Target Area I Street Address: 15 Carson Drive SE City, State, Zip Code: Fort Walton Beach, Florida 32548 18 Packet Pg. 63  10. 1. a Specific Project ID: Objective Number: 04 Funding Sources: HUD Matrix CDBG Citation: Code: 570. 201 ( e) CDBG $ 18, 681 05D Type of CDBG National Objective: Recipient: 1 Benefit low /moderate income ESG Sub Recipient Start Date: Completion Date: HOME 10/ 01/ 2012 09/ 30/ 2013 Performance Annual Units: Indicator: 30 -40 Youth / 200 Hours N of Youth & HOP W A Hours Tutoring Local ID: Units Upon Completion: Total Formula $ 18, 681 30 -40 Youth / 200 Hours Prior Year Funds The primary purpose of the project is to help: the Homeless Assisted Housing Persons with HIV /AIDS PHA Persons with Disabilities Public Housing Needs Other Funding Total $ 18, 681 4. Jurisdiction' s Name: City of Fort Walton Beach Priority Need: Property Acquisition 15. 1 % Project Title: Habitat for Humanity Property Acquisition Description: Habitat for Humanity is a non -profit organization that constructs affordable, decent homes for low income families, providing a 0% interest mortgage. This funding will be used to purchase property to build a new home on for a qualified low income applicant. Objective ® Suitable Living Environment ® Decent Housing Economic Opportunity Category: Outcome Availability / Accessibility ® Affordability Sustainability 19 Packet Pg. 04  to. t.a Category: Location / Target Area: Target Area 1 Street Address: 36