Fort Walton Beach Council agenda — 06-26-12 regular — reading text

Name: Charles R. Faulkner, Jr. Its: Vice President  Muel afiejolS jaluM jol japio hsel : ooBL) suopaadsul Muel JaleM JapJO Msel leul& lO :luawyaegy M IG aOI YU a N  quel aBejo1S raleM rol3ap30 ysel : 0981) suo!loadsul 8ue1 jaleM raPJ0 Hsel ieuiBIJ0 4u8w43elly ry D II II GOODWYN MILLS I CAWOOD May 9, 2012 i Ms. Helen Spencer City Clerk City of Fort Walton Beach 107 Miracle Strip Parkway SW Fort Walton Beach, Florida 32548 RE: Physical Assessment of Water Storage Tanks Executed Task Order Dear Ms. Spencer: Please find attached one original executed copy of the referenced Task Order for your files. If you have any questions or require any additional information, please contact me at your convenience. Best Regards, D a14; Chuck Faulkner, PE Attachment GOODWYN. MILLS AND CAWOOD, INC. 1715E 13— ka Street, Swta E Fl Walton eeaah. FL 3] SdB 7. 1 850 6830711 Fan 850683.8711 GMCNETWORK. COM  uel a6eaolS aa7em iol aapap Hsel 098 L) suo!loadsu „ uey aalepp aapa0 „ sey feuftio :luswuloegy 1 0 10 Carbon THIS PAPER WAS MADE WITH FS(_ Neutral CEPTIPED UEHEWARIP ENERGY Muad so--  6. 6. b TASK ORDER for CONTRACT FOR GENERAL CONSULTING SERVICES This task order is executed by the parties on the dates signed, shall become effective as of the date signed by the last party, and incorporates by reference the entire Contract for General Consulting Services between the City of Fort Walton Beach, a Florida municipality, with its principal place of business at 107 Miracle Strip Parkway SW, Fort Walton Beach, Florida, ( "City") and the Consultant: Goodwyn, Mills and Cawood, Inc. 171 Brooks Street SE, Suite E Fort Walton Beach, Florida 32548 Telephone Number: 850. 683. 0711 Facsimile Number: 850. 683. 8711 Section 1. Scope of Work The Consultant shall perform the following services ( the " Work "): 0 Working closely with City Staff, perform a physical assessment of existing concrete potable water and reuse water storage tanks and develop an Inspection Report that sets forth recommended w maintenance items for each tank. Specific tasks to accomplish this shall include: r 0 m Perform preliminary water storage tank surveys of each of the City' s three ( 3) concrete storage tanks to assess the condition of the interior and exterior walls and v coating systems, screens, valves, hatches, fencing and other related appurtenances. O The interior inspection will be limited to observing the inside of the full tank from the top access hatch. This scope is not intended to include draining tanks, interior wash downs, or video camera inspection of the interior of the tank. c Provide Survey Reports with pictures and recommendations signed and sealed by a professional engineer licensed in the State of Florida. The Report will identify tank, coating and appurtenance condition assessments and maintenance recommendations. Documents will be packaged in formats to be readily accessible to Staff, Developers, Contractors and/ or Engineers. Review these documents with appropriate City Staff, Management and Elected Officials as directed by the Engineering & Utility Services Director. Section 2. Project Schedule The Consultant shall follow the following project schedule: Time Activity 1 Week after Task Order Preliminary Water Tank Survey Perform onsite observation and assessment of PackM Pg. 39  8. 6.h three ( 3) water storage tanks to include photos and recommendations 2 Week after Preliminary Survey Water Tank Survey Reports Draft three ( 3) survey reports and recommendations Meet with City Staff and thoroughly review reports and recommendations Final Documents with all Comments 1 Weeks after Final Comment Incorporate final comments into documents Review with City Section 3. Price & Payment of Project The Consultant shall be compensated as follows: Fixed Price. The Consultant' s compensation shall be a fixed price ( lump sum) of $5, 440 to be paid as work progresses in the following manner: Reuse Tank at FWB Golf Course 820 Preliminary Water Tank Survey 1, 100 Survey Reports Submitted for Review Final Documents 800 Sub -Total 2, 720 Concrete Tanks at Hughes and at Hill Avenue 820 Preliminary Water Tank Survey 1, 100 Survey Reports Submitted for Review Final Documents 800 Sub -Total $ 2, 720 Reimbursable Expenses. The Consultant' s compensation shall include printing costs with a 1. 2 multiplier. Section 4. Insurance/ Payment /Performance Bond Insurance documents included in General Services Agreement. Section 5. Time of Completion Work shall commence upon the execution of this Task Order and be completed per the schedule outlined above in Section 2. Packet Pg. 40  8. 6. b CITY OF FORT WALTON BEACH, FLORIDA 2012 By ' Dated Michael Beedie, Acting City Manager Attest: Helen Spencer, City Clerk CONSULTANT 2012 By: Dated Printed Name: Charles R. Faulkner, Jr. Its Vice President PadtM Pg. 41  to.l City ENGINEERING Council of Fort Walton Beach 0 To: & UTILITY SERVICES MEMORANDUM Michael D. Beedie, Acting City Manager From: Michael Beedie, Engineering & Utility Services Director Date: June 26, 2012 Subject: 2012 -11 Adopts FY 12 - 13 CDBG Annual Action Plan 1. BACKGROUND: 1. 1. The City of Fort Walton Beach is an entitlement community with the Community Development Block Grant ( CDBG) Program through the U. S. Department of Housing Urban Development ( HUD). Each year, City staff develops an annual action plan for the distribution of the entitlement funds. 1. 2. For FY 2012 -13, the City expects to receive an entitlement grant of $124, 541 through the CDBG program. This amount is approximately 1. 6% less than FY 2011 - 12. 13. City staff works closely each year with the Citizen' s Advisory Committee ( CAC) and the public to develop a plan that is consistent with the needs of the community and the mission of HUD. 2. DISCUSSION: 2. 1. The Citizen' s Advisory Committee accepted applications from the pubic for potential projects to be funded with the FY 2012 -13 entitlement grant. After several public meetings and review of the applications, the following projects were recommended for approval: 2. 1. 1. Planning and Administration The City of Fort Walton Beach Engineering & Utility Services Department administers the CDBG program and is responsible for conducting all public hearings and meetings, advertising the report, advertising for and accepting applications, reviewing applications, staffing the Citizen' s Advisory Committee, administering funds to sub -grantees, preparing the Annual Action Plan, preparing the CAPER each year, and preparing the Five -Year Consolidated Plan every five years, among other administrative duties. 2. 1. 2. World Changers Given the overwhelming success and accomplishments of this program in past years, the City and CAC recommended funding this program for FY 2012 -13. The World Changers program provides repairs and upgrades to homes of low to moderate income families. 2. 1. 3. Chester Pruitt Youth Enrichment Program Chester Pruitt is a local youth recreation center that offers summer programs, Page 1 DOC m. 18478 Packet Pg. 42