Fort Walton Beach Resolution — 2008-31-Budget Transfer Policy — reading text

responsibility for one functional area ( e. g. Library Division within Recreation Department). f. Personnel - includes wages ( regular, overtime, add pays) and benefits ( Social Security, Medicare, pension, health insurance, work comp). Section 7. Budget transfers between line items within a fund that do not change the total appropriations of the fund are authorized with the following approvals: Levell - Department Director Approval i. The budget transfer amount is $ 1, 500 or less, and ii. The transfer is within the same division of a department, and iii. The transfer excludes personnel ( accounts - 1200 through - 2500), communications account - 4100), utilities ( account - 4300), fuel ( account - 5204), computer hardware/ software ( account - 5231), capital outlay ( 6XXX), accounts - contingencies ( accounts - 5501/ 5503), capital residuals ( account - 5502), capital improvement projects, grants, and carryovers. iv. Computer hardware/ software requires IT Director approval. Level 2 - Budget & Grants Manager Review~Finance Director Approval i. The budget transfer amount is between $ 1, 501 and $ 6, 000, and ii. The transfer is between divisions within the same department, or iii. The transfer includes personnel, communications, utilities, fuel, capital outlay, capital improvement projects, grants, or carryovers. Level 3 - Budget & Grants Manager Review~ Finance Director ADDroval~ City Manager Approval 1. The budget transfer amount is between $ 6, 001 and $ 20,000 ( up to $ 25, 000 for vehicle/ equipment repair), or ii. The transfer is between departments, or iii. The transfer includes use of contingencies or capital residuals. Level 4 - City Council Approval 1. The budget transfer amount is over $ 20, 000 ( over $ 25, 000 for vehicle/ equipment repair). Section 8. Budget amendments that increase or decrease the total appropriations of a fund will be prepared no less than once per year, or more often as may be needed, to record transfers and activities not specifically adopted by motion recorded in the minutes or authorized in Section 7. Such budget amendments may include, but are not limited to, use of reserves or recording of donations or other revenues and the corresponding expense. Budget amendments for grant activity will be included in the resolution authorizing the grant submission or accepting the grant award. 20f3