Okaloosa County BOCC — April 5, 2016 — Request to approve the bid for Eglin AFB ARFF to EMR, Inc. — agenda request — reading text

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 5, 2016 TO: Honorable Chairman and Members of the Board FROM: Tracy Stage SUBJECT: Request to approve the bid for Eglin AFB ARFF to EMR, Inc. DEPARTMENT: Airport BCC DISTRICT: 2 STATEMENT OF ISSUE: The Airports Department requests the Board of County Commissioners' approval to award the Eglin Air Force Base (AFB) Airport Rescue and Fire Fighting Facility (ARFF) Development Project bid to Environmental Management Resources of Washington, Inc. (EMR, Inc.) in the amount of $3,681,246.47. BACKGROUND: The Airports Department requested a bid to solicit the Eglin AFB ARFF Development Project at the Destin - Fort Walton Beach Airport (RFB AP 101-15). Bids were received and opened on January 27, 2016. Five (5) bids were submitted and after review, only two (2) bids were deemed as responsive bidders. Three bids were found to be not responsive because they failed to include the necessary experience as required by the RFB. The two bids which were responsive were EMR Inc. and Lord & Sons Construction, Inc. Based upon the review of the submittals by the responsive bidders, the submittal provided by EMR Inc. appears to provide the lowest Total Bid Amount of $3,681,246.47 and included all work specified in the Bid Documents. Staff requests Board approval to award the bid to EMR, Inc. A contract will be developed and brought back before the Board for approval. Funding for the project will be as follows: Florida Department of Transportation (FDOT) $150,000.00; Federal Aviation Administration (FAA) $3,155,055.00; approved Passenger Facility Charges (PFCs) $155,236.00 And Local Match $220,955.47. The recommendation has been reviewed and approved by the FAA, FDOT, Legal and Purchasing. Previous Board action in support of the Eglin AFB ARFF Development Project: April 16, 2013: Board approved TO#22 with Avcon to design through bid for the ARFF April 16, 2013: Board approved Airport Staff to enter into lease negotiations to amend our current Long-Term Lease and Joint-Use Agreement with the DOD, Department of the Air Force, 96th Civil Engineering Group, and Eglin AFB for the design through construction of an ARFF July 16, 2013: Board approved Amend No. 1 to Lease No. AFMC-EG-1-07-003 extending the current lease 5 years to expire in 2038. August 6, 2013: Board approved Chairman’s signature on an FAA Grant Application for the ARFF Facility September 3, 2013: Board approved FDOT JPA for the ARFF Construction December 17, 2013: Board approved the negotiated lease agreement and Operating Agreement  with the Air Force and approval to award the construction contract to Birkshire Johnstone, LLC February 18, 2014: Board approved the request for the Chairman to sign the contract to Birkshire Johnstone, LLC April 1, 2014: Board approved the Request to Solicit Requests for Qualifications for the ARFF Construction Administration and the RFQ Review Committee. June 17, 2014: Board approved to negotiate a contract with AVCON for Construction Administration for the ARFF Station October 7, 2014: Board approved the request Re-solicit Request For Bids for construction of the ARFF Station December 16, 2014: Board approved and authorized for the Chairman to sign the contract with AVCON for administration of the ARFF November 3, 2015: Board approved the FAA grant amendment for additional funds to assist with the extension of the Air Force water line OPTIONS: Approve/Reject or Table RECOMMENDATIONS: It is Staff’s recommendation that the Board approve the award of the bid to EMR, Inc. for the construction of the Eglin AFB ARFF Development Project in the amount of $3,681,246.47. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator