Fort Walton Beach Council agenda — 07-08-08 special agenda - tentative millage rate ‎(withdrawn)‎ — reading text

place on the August agenda consideration of setting the tentative millage and the budget meetings will be scheduled for the week of August 18 -22, 2008. ADJOURNMENT Being no further business, the meeting adjourned at 5: 50 p. m. APPROVED: ATTEST: MAYOR: CITY CLERK ddm  Page 1 of 1 Helen Spencer From: Joyce Shanahan Sent: Tuesday, July 08, 2008 4:43 PM To: Bill Garvie - wgarvie @aol. com; Dennis Reeves; Jim Hartwell (4eagles@cox.net); Mike Anderson; Mike Holmes ( mikeycmat@aol. com); Mike Minich; Toni Craig; Virgil Miller; Wayne Pullen - aapullen Cc: Department Heads Subject: Media Contact Good Afternoon All: Please be advised that Dusty Ricketts from the NWF Daily News called about the withdrawal of the Tentative Millage item from tonight' s agenda.I explained to Dusty that the property appraiser had been given an extension; from the Dept. of 11th Revenue, to July certify the tax roll. Therefore we would not be able to take any action on the item tonight. I explained that we will have 35 days from the date of certification, or August 14th to set the tentative millage. I advised that we would have time during the budget workshops to set the tentative millage rate within the 35 day deadline. Dusty asked whether it was difficult to prepare the budget without the tentative millage being set. I explained that we met with Council in March during strategic planning and again in May for the Budget Policy workshop so we've received direction from Council on how to proceed with the budget preparations. Further I explained that staff were proceeding with budget development to try to prepare there budget with an 8% decrease in revenues from last year. Explaining that declining state shared revenues, coupled with declining interest rates, changes from Amendment One and increases in fuel, oil, and utilities necessitated that direction. Dusty asked whether there is an appreciable change between the preliminary assessment and the final certification and I responded that in prior years there had not been. However, because there are changes from Amendment One, which necessitated software changes, that we weren' t sure if there would be appreciable changes, but we hoped not. If you have any questions, please give me a call. Thank you. Joyce Shanahan City Manager City of Fort Walton Beach. FL Phone: 850 -833 -9504 Fax: 850 -833 -9640 Cell: 850 -803 -9621 Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e- mail address and communications may therefore be subject to public disclosure. 7/ 8/ 2008  r DEPARTMENT OF REVENUE Executive Director Lisa Echeverri July 2, 2008 Honorable Pete Smith, CFA Okaloosa County Property Appraiser 151 -D N.E. Eglin Pkwy Ft. Walton, FL 32548 -7240 Re: Extension of Time for Assessment Roll Submission Dear Mr. Sinith: This is. in, response to your June 1, 2008 request for an extension of time for completion of the 2008 Okaloosa County Real and Tangible Personal Property Assessment Rolls. You are granted an extension until a day certain, July 11, 2008, on or before which date your assessment rolls must be received by the Property Tax Oversight in the Tallahassee Office. Please be aware that your certification to the taxing authorities should not take place until assessment of all properties, pursuant to Subsection 193. 023 ( 1), F. S., has been completed. Thank you for your cooperation and if you have any questions regarding this response, please contact Garth Grumme @ 850 -921 -4289. Sincerely, James My Adams, Director Property Tax Oversight JM/dlh cc: All County Taxing Authorities Child Support Enforcement —Ann Coffin, Director o General Tax Administration - Jim Evers, Director Property Tax oversight - James McAdams, Director a Administrative Services - ! Nancy Kelley, Director Information Services - Tony Powell, Director www.myflorida.com/ dor Tallahassee, Fior da 32399 -0100  Page 1 of 1 Helen Spencer From: Joyce Shanahan Sent: Wednesday, July 02, 2008 2: 01 PM To: Department Heads Cc: Charlotte Dunworth Subject: Budget and Millage Importance: High Hi All: It doesn' t look as if the property appraiser will have the preliminary valuation of real property anytime today. I spoke with Pete Smith at lunch today and they have a software problem that they are trying to work out with the Dept. of Revenue. Apparently the vendor that the Property Appraiser is using is utilized by 42 other Counties in the State and they are all having problems. Additionally, the other two software vendors providing service to the other 25 Counties is encountering a similar problem. I will work with staff today to finalize the budget and the reorganization and we will meet tomorrow to give you some guidance and will continue to hold the budget meetings next week. Please call me if you have any specific questions. Thank you. Joyce Shanahan City Manager City of Fort Walton Beach. FL Phone: 850- 833 -9504 Fax: 850 -833 -9640 Cell: 850- 803 -9621 Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e- mail address and communications may therefore be subject to public disclosure. 7/ 3/ 2008  Page 1 of 1 Helen Spencer From: Joyce Shanahan Sent: Wednesday, July 02, 2008 2: 06 PM To: Bill Garvie - wgarvie@aol. com; Dennis Reeves; Jim Hartwell ( 4eagles@cox.net); Mike Anderson; Mike Holmes ( mikeycmat@aol. com); Mike Minich; Toni Craig; Virgil Miller; Wayne Pullen - aapullen Cc: Department Heads; Charlotte Dunworth Subject: Budget and Millage Good Afternoon All: As you know the property appraiser is required to certify the preliminary assessed value of real property in FWB by July 1st. As of today, we have still not received this certification, in the form of the DR -420. I spoke with Property Appraiser Pete Smith at lunch today and his office is having a software problem that they are trying to work out with the Dept. of Revenue. Apparently the software vendor that the Property Appraiser is using is also utilized by 42 other Counties in the State and they are all having the same problem. Additionally, the other two software vendors providing service to the other 25 Counties are encountering a similar problem. We will provide the staff report and agenda item as soon as the information becomes available. Please call me if you have any specific questions Joyce Shanahan Crty Manager City of Fort Walton Beach, FL Phone: 850 -833 -9504 Fax: 850 -833 -9640 Cell: 850 -803 -9621 Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e-mail address and communications may therefore be subject to public disclosure. 7/ 3/ 2008  Page 1 of 1 Helen Spencer From: Joyce Shanahan Sent: Tuesday, July 01, 2008 4: 33 PM To: Department Heads Cc: Charlotte Dunworth Subject: Property Assessor Information Good Afternoon All: Staff just spoke with Pete Smith' s office and the DR-420 letter of preliminary assessed value will not be released today. Pete' s Office is still working with the Dept. of Revenue to satisfy their requirements. We remain hopeful that we will receive the information early tomorrow. Thank you for your continued patience. Joyce Shanahan City Manager City of Fort Walton Beach, Fl. Phone: 850 -833 -9504 Fax: 850- 833 -9640 Cell: 850- 803 -9621 Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e- mail address and communications may therefore be subject to public disclosure. 7/ 112008