Okaloosa County BOCC — August 6, 2015 — Agenda Packet — reading text

1.5:1 1.5:1 1.5:1 design/construction projects s • Includes Salaries, Benefits and Operating Expenses for: Engineering Staff (5) | Survey Staff (5) | Development Review Staff including Inspectors (4) • Included Salaries and Benefits only for: Public Works Director (1) | Road Division Management Staff (2) | Administrative Staff (5) | Supply Staff (4) • Includes 2 New Positions: Program Technician II (Administrative) Supply Specialist (Supply) Packet Pg. 93  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: LAND DEVELOPMENT REVIEW AND PERMITTING PROGRAM DESCRIPTION: The Review, Testing, and Inspection section of the Engineering Division in the Public Works Department provides engineering review to ensure that all infrastructure improvements intended for use by the public meet the standards of the Land Development Code and protect the health, safety, and welfare of the general public. REVENUE: The Review, Testing, and Inspection section is funded within the County Transportation Trust Fund (CTTF). Supporting revenue of the County Transportation Trust Fund is fuel taxes, local government half-cent sales tax, charges for services, interest, other miscellaneous revenue and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Received and reviewed development plans for 102 projects. Ø Attended 26 pre-application meetings with Developers and Engineers. Ø Reviewed and inspected 119 driveway permit applications. Ø Received and inspected 22 "below the crown" exemption requests. Ø Performed 188 periodic inspections for developments. Ø Performed 401 NPDES inspections. Ø Performed 35 bridge inspections/report filings. Ø Performed final plat review and approval for 4 plats. Ø Processed 12 FEMA-LOMR applications. Ø Conducted roadway material density tests for the Road Division as required for roadway and stormwater construction projects. PROGRAM GOAL: The Land Development Review and Permitting section’s mission is to ensure that infrastructure proposed and constructed for citizen use is compliant with minimum technical standards and promotes the health, safety and welfare of the general public. KEY OBJECTIVES: 1. Verify that all submitted designs (both those intended for public dedication and private ownership/maintenance) meet or exceed the minimum standards set forth in the Land Development Code to protect the health, safety and welfare of the general public. 2. Coordinate public and private proposed improvements (across county and municipal jurisdictions) for compatibility. 3. Inspect improvements to verify that they are constructed in accordance with the approved development documents prior to making a recommendation to the Board of County Commissioners for acceptance of maintenance responsibility. 4. Maintain open communication with project applicants from the pre-application meeting through development approval. 5. Provide an efficient development review process. 6. Monitor stormwater and transportation concurrency in accordance with the Land Development Code and Comprehensive Plan. Packet Pg. 94  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY13/14 FY14/15 FY15/16 Number of full time employees 4 4 4 Input Number of development plans received 102 78 75* Number of final inspection requests received 39 25 24* Number of plats approved 4 3 3* Output Number of formal inspections performed 39 25 24* Number of plan reviews performed 102 78 75* Efficiency Average time for plan review (work days) 15 15 15 Average time between request and performance of an 2 2 2 inspection (work days) Effectivenes Percentage of plans reviewed within LDC requirements 100 100 100 s Percentage of inspections performed within 72 hours of 100 100 95 request *Actual amount is dependent upon the number of development applications made and the rate of construction by the developer. Packet Pg. 95 HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 6 6 6 8 Full-time Management & Professional 0 0 0 8 Full-time Operations & Trades 9 9 9 10 Total 15 15 15 26 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $1,028,745 $1,044,939 $1,069,065 $1,764,157 $695,092 65.0% Operating Expenses $117,689 $113,485 $147,354 $140,686 -$6,668 -4.5% Capital Outlay $0 $21,738 $86,500 $109,600 $23,100 26.7% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $1,146,435 $1,180,162 $1,302,919 $2,014,443 $711,524 54.6% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $806,886 $799,972 $1,321,825 $521,853 65.2% Add program technician II and supply specialist; realigned positions within department to address audit. 20 BENEFITS $257,481 $269,093 $442,332 $173,239 64.4% Realigned positions to address audit and adjustment in stipend. 31 PROFESSIONAL SERVICES $3,500 $3,000 $3,000 $0 0% 40 TRAVEL & PER DIEM $2,850 $2,850 $2,900 $50 1.8% 41 COMMUNICATIONS SERVICES $7,940 $7,940 $6,960 -$980 -12.3% 42 FREIGHT & POSTAGE $850 $750 $750 $0 0% 44 RENTS & LEASES $300 $300 $300 $0 0% 45 RISK MANAGEMENT ALLOCATION $19,895 $22,210 $16,951 -$5,259 -23.7% Realignment of allocation for insurance, provided by Risk Management. 46 REPAIR & MAINTENANCE $32,638 $36,292 $36,395 $103 0.3% 47 PRINTING & BINDING $400 $400 $400 $0 0% 49 MISCELLANEOUS CHARGES $2,200 $2,200 $3,900 $1,700 77.3% Additional recording fees 51 OFFICE SUPPLIES $3,000 $3,000 $3,000 $0 0% 52 OPERATING SUPPLIES $52,930 $50,152 $44,220 -$5,732 -11.4% Battery backups; GPS modem and radio replacements (Survey Equipment) 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $5,410 $7,360 $2,710 -$4,650 -63.2% Reduced costs for memberships and subscriptions 55 TRAINING & EDUCATION EXPENSES $10,500 $10,900 $19,000 $8,100 74.3% Packet Pg. 96  Tuition reimbursements for three employees and continuing education for licensed professionals. 60 CAPITAL OUTLAY $102,000 $86,500 $109,600 $23,100 26.7% Copier/Scanner replacement; Sokkia CX-105 Total Station;(Survey Equipment) TOTAL $1,308,780 $1,302,919 $2,014,443 $711,524 54.6% Packet Pg. 97  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 6, 2015 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Road Department The attached document provides the Performance-Based Budget for Road Department. Packet Pg. 98  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: ROADS PROGRAM DESCRIPTION: The Roads Division of the Public Works Department provides to the public; road construction and maintenance, stormwater maintenance and repair, resurfacing and asphalt millings base stabilization, open graded hot mix road paving, bridge construction, and other infrastructure maintenance and repair services. The Road Division also provides both rescue and recovery operations during disasters and other