Okaloosa County BOCC — August 6, 2015 — Agenda Packet — reading text

$82,445 $87,719 $101,811 $14,092 16.1% Adjustments In Stipends 34 CONTRACT SERVICES $21,000 $17,010 $17,010 $0 0% 40 TRAVEL & PER DIEM $2,950 $3,300 $3,300 $0 0% 41 COMMUNICATIONS SERVICES $2,500 $2,500 $2,500 $0 0% 42 FREIGHT & POSTAGE $1,000 $1,000 $1,000 $0 0% 43 UTILITY SERVICES $30,000 $30,000 $60,000 $30,000 100.0% Increase In Lighting Maintained By Agreement With FDOT 44 RENTS & LEASES $20 $20 $20 $0 0% 45 RISK MANAGEMENT ALLOCATION $9,526 $10,557 $8,068 -$2,489 -23.6% Provided By Risk Management 46 REPAIR & MAINTENANCE $71,719 $72,443 $93,295 $20,852 28.8% 47 PRINTING & BINDING $50 $50 $30 -$20 -40.0% 49 MISCELLANEOUS CHARGES $100 $5,500 $6,075 $575 10.5% 51 OFFICE SUPPLIES $300 $300 $300 $0 0% 52 OPERATING SUPPLIES $27,279 $26,011 $19,336 -$6,675 -25.7% Largely Fuel Savings 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $950 $950 $950 $0 0% 55 TRAINING & EDUCATION EXPENSES $3,200 $3,200 $3,200 $0 0% 60 CAPITAL OUTLAY $32,200 $43,014 $79,050 $36,036 83.8% Vehicle And Replace Pole Trailer, Traffic Equipment Packet Pg. 88 99 RESERVES $0 $0 $73,512 $73,512 0% Cash available for maintenance and upgrades TOTAL $529,633 $557,492 $720,995 $163,503 29.3% Packet Pg. 89  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 6, 2015 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Engineering & Administration The attached document provides the Performance-Based Budget for Engineering & Administration. Packet Pg. 90  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: ENGINEERING & ADMINISTRATION PROGRAM DESCRIPTION: The Engineering Division of the Public Works Department provides services to the public in the areas of, roadway design, stormwater management, topographical and construction surveying, Land Development Code conformance review, construction inspection, and construction contract administration. REVENUE: Engineering Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund is fuel taxes, local government half-cent sales tax, charges for services, interest, other miscellaneous revenue and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Worked with FDOT in the continued development and advancement of roadway projects on State and County roads in Okaloosa County; examples include PJ Adams Parkway Improvements, Steel Road Bridge Replacement and several new Local Agency Program (LAP) Agreements for Safety and Sidewalk projects. Ø Continued administration and review of the design and right-of-way acquisition for the PJ Adams Parkway TRIP Agreement with FDOT from SR 85 to I-10 ($4.4M). | Project Ongoing Ø Worked closely with FDOT, FWB Chamber and Eglin AFB in obtaining a necessary easement for the Shalimar Gateway Landscaping JPA Agreement. | Project Ongoing Ø Provided input and review for the Foy Shaw Parkway PD&E Study. Attended the Public Meeting and BCC Public Hearing on June 2, 2015. | Project Ongoing Ø Completed the design and procurement of the Martin Luther King Jr. Blvd. / Green Acres Road resurfacing contract ($2,000,000). | In Progress Ø Procured, managed and inspected the contractual work for repairs to three roadways from the April 2014 floods: Jail Parking Lot, Oakhill Road, Sexton Road (FEMA). | In Progress Ø Completed the design for a stormwater retrofit project in the Gap Creek basin. Amended the original 319 Grant Agreement with FDEP to reduce scope. Includes approximately $200,000 for construction costs. Ø Constructed stormwater improvements for the Overbrook and Tanglewood Stormwater Ponds via MOEX settlement grant from FDEP ($400,000). Ø Submitted Transportation Alternative Program (TAP) grant applications for 5 new sidewalk projects. Ø Submitted information for the widening and resurfacing of CR 2 to OWTPO for FDOT Rural Work Program funding consideration. Ø Procured two new five-year continuing services contracts for design and CEI services for LAP funded projects. Ø Worked with other County Departments (Administration, HR, etc.) in developing a countywide, federal Title VI Policy. Packet Pg. 91 Ø Processed 4 vacation of right-of-way requests; obtained and executed 11 easements/deeds from private property owners to accommodate construction projects; performed various surveys for design, construction or inspection purposes, plus survey work related to code enforcement issues, driveway construction, easement location, FDEP compliance and NPDES data collection. Ø Continued coordination and communication associated with the right-of-way acquisition for the Okaloosa Lane and Fairchild Road dirt-to-pave projects. Ø Provided engineering input on miscellaneous tasks performed by County staff. Ø Attended applicable Board of County Commissioners, Transportation Planning Organization, Regional Transportation Planning Organization, Eglin Noise Committee, Planning Commission, Comprehensive Planning Committee, etc. meetings. Ø Managed the Capital Improvement Project budget along with the Road Division. PROGRAM GOAL: The Engineering division’s mission is to provide safe infrastructure and quality of life related services to the residents and visitors of Okaloosa County. The division accomplishes this mission through its four sections: Drafting and Design, Land Development Review, Right-of-Way, and Survey. KEY OBJECTIVES: 1. Provide engineering services that enhance or maintain the health, safety and welfare of the general public. 2. Provide timely and courteous assistance to citizens. 3. Ensure that all projects are designed and constructed within established budgetary constraints, comply with acceptable industry standards, and are performed in compliance with County policies and procedures. 4. Provide surveying services for design, construction, and enforcement purposes. 5. Acquire the necessary rights-of-way, easements, deeds, and agreements to construct and maintain County infrastructure. 6. Provide recommendations to the Board of County Commissioners related to the operation and maintenance of infrastructure owned by the County. 7. Maintain a database of record drawings for projects constructed, repaired or maintained by County forces. 8. Projects for FY 2016 • PJ Adams Parkway TRIP | Project Administration for the Design and Right-of-way Acquisition of Segments 1-4. • Foy Shaw Parkway PD&E | Preliminary Engineering & Document Review • Rocky Bayou Drive Sidewalk Design | Administration of FDOT LAP Agreement • Crestview Sidewalks Addition (3 Locations) | Administration of FDOT LAP Agreement • PJ Adams Safety Striping and Signing | Administration of FDOT LAP Agreement • Gap Creek Stormwater Improvements (319 Grant) | Construction Administration • Shalimar Gateway Landscaping JPA | Project Management, Utility Coordination, Construction Admin. • Fairchild Road Dirt to Pave | Right-of-Way Acquisition & Construction Administration • Okaloosa Lane Dirt to Pave | Right-of-Way Acquisition & Construction Administration • Martin Luther King Jr. Blvd. / Green Acres Road Resurfacing | Construction Administration • Assist with dirt to pave conversion projects. | Design and Inspections • Project Administration (Design and Construction) of any approved sidewalk TAP grants. Packet Pg. 92  9. Verify that all submitted designs (both those intended for public dedication and private ownership/ maintenance) meet or exceed the minimum standards set forth in the Land Development Code to protect the health, safety and welfare of the general public. 10. Coordinate public and private proposed improvements (across county and municipal jurisdictions) for compatibility. 11. Inspect improvements to verify that they are constructed in accordance with the approved development documents prior to making a recommendation to the Board of County Commissioners for acceptance of maintenance responsibility. 12. Maintain open communication with project applicants from the pre-application meeting through development approval. 13. Provide an efficient development review process. 14. Monitor stormwater and transportation concurrency in accordance with the Land Development Code and Comprehensive Plan. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY13/14 FY14/15 FY15/16 Number of full-time employees 11 11 *26 Input Total Division Budget Request $1,064,367 $1,069,828 *$1,833,620 Grants acquired 6 3 4 Construction contracts finalized 3 2 3 Output Project designs completed by staff 3 2 2 Project designs completed by consultants and administered 10 12 10 by staff Efficiency Average time (days) to process payment requests 10 15 10 Percentage of projects completed under budget 100 100 95 Effectivenes Ratio of Grant dollars to County match dollars spent on