Okaloosa County BOCC — August 6, 2015 — Agenda Packet — reading text

0.13% 0.13% % Report Delivery 100% 100% 100% * Based on $38.26/ton-FY13; $39.03/ton-FY14; $39.81/ton-FY 15; $40.61/ton-FY 16 Packet Pg. 69 HistoricalStaffing Historical Staffing&and Expenditures Expenditures Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 5 5 5 5 Full-time Management & Professional 2 2 2 2 Full-time Operations & Trades 7 7 7 7 Total 14 14 14 14 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $687,205 $688,844 $770,358 $801,889 $31,531 4.1% Operating $6,746,800 $7,678,581 $7,034,734 $7,145,805 $111,071 1.6% Expenses Capital Outlay $0 $20,247 $587,800 $277,000 -$310,800 -52.9% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $1,572,956 $183,108 $751,306 $568,198 310.3% Total $7,434,005 $8,387,673 $8,576,000 $8,976,000 $400,000 4.7% Packet Pg. 70  WasteAccounts Solid Waste Accounts FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $486,727 $544,719 $553,355 $8,636 1.6% 20 BENEFITS $201,839 $225,639 $248,534 $22,895 10.1% 31 PROFESSONAL SERVICES $40,000 $80,000 $40,000 -$40,000 -50.0% 32 ACCOUNTING & AUDITING $8,000 $8,000 $8,000 $0 0% 34 CONTRACT SERVICES $5,860,385 $5,894,185 $6,036,296 $142,111 2.4% 40 TRAVEL & PER DIEM $1,850 $1,850 $1,150 -$700 -37.8% 41 COMMUNICATIONS SERVICES $4,490 $2,485 $4,875 $2,390 96.2% 42 FREIGHT & POSTAGE $750 $750 $400 -$350 -46.7% 43 UTILITY SERVICES $7,820 $11,320 $15,480 $4,520 39.9% 44 RENTS & LEASES $700 $700 $700 $0 0% 45 RISK MANAGEMENT ALLOCATION $21,787 $24,141 $24,930 $789 3.3% 46 REPAIR & MAINTENANCE $182,404 $217,046 $199,887 -$17,159 -7.9% 48 PROMOTIONAL ACTIVITY $8,500 $8,500 $8,500 $0 0% 49 MISCELLANEOUS CHARGES $674,610 $653,610 $681,210 $27,600 4.2% Packet Pg. 71  WasteAccounts Solid Waste Accounts Continued FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 51 OFFICE SUPPLIES $1,735 $1,735 $1,750 $15 0.9% 52 OPERATING SUPPLIES $135,702 $125,017 $118,797 -$6,220 -5.0% 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $895 $2,720 $970 -$1,750 -64.3% 55 TRAINING & EDUCATION EXPENSES $2,250 $2,675 $2,500 -$175 -6.5% 60 CAPITAL OUTLAY $363,100 $587,800 $277,000 -$310,800 -52.9 99 RESERVES $1,572,956 $183,108 $751,306 $568,198 310.3% TOTAL $9,576,500 $8,576,000 $8,976,000 $400,000 4.7% Packet Pg. 72 Packet Pg. 73 Parks Program Description Provide Management and Direction for the Operations of Tourist Parks, Unincorporated Parks, County Parks and Beach Cleaning  Landscape and Facility Maintenance  Construction of Park Facilities ⁻ Ball fields, Boardwalks, Play Structures, Restroom Facilities, Pavilions, Fencing and Sidewalks Packet Pg. 74 Revenue All Parks are funded through a combination of…..  Tourist Development ⁻ Supporting revenue from the Tourist Development Department are Bed Tax Funds  General Fund Revenue ⁻ Ad valorem taxes, state shared revenue, licenses, permits, charges for service and other miscellaneous revenue  Unincorporated County Parks ⁻ Municipal Service Taxing Unit funds ⁻ Non-ad valorem taxes, intergovernmental and miscellaneous revenue Packet Pg. 75 Major Accomplishments  Beach Access Way #1 on Okaloosa Island  Baker Area Recreation Association Park (Horse Arena)  Old Landfill in Laurel Hill  Shalimar / Port Dixie  Okaloosa Island  Dune Overwalks (On-going) Packet Pg. 76  Major Accomplishments $419,275 $394,306 Previous Contract In-house Labor Amount Amount Packet Pg. 77 Major Accomplishments Destin & Okaloosa Island Beach Cleaning 2014 BEACH CLEANING SUMMARY* TOTALS In-House Labor & Benefits $70,939 Temp Labor $41,036 In-House Equipment Cost $70,340 Rent, Lease, Purchase Equipment $160,985 Trash Bags $9,296 Disposal Cost $18,225 Fuel $13,468 Fleet Cost $7,237 Other Costs $2,778 TOTAL COST $394,306 *May 1 – September 30, 2014 Packet Pg. 78 Performance Measures Actual Adopted Proposed Performance Measures FY13/14 FY14/15 FY15/16 Number of Full-Time Equivalents (FTEs) 19 21 21 Input New Construction (grants and local match) 1 1 0 Parks Maintained (repairs, grounds keeping) 59 59 60 Parks Improved (construction, renovation) Output 6 2 5 Visual safety inspection of play structures/play areas by Certified Playground Safety Inspection (CPSI) certified 4 3 4 employees. Personnel trained in lawn/ornamental pest control. 9 11 11 Efficiency Personnel acquired/maintained CDL Licenses 10 11 12 Implemented in-house equipment service schedule 47 50 50 (equipment; mowers, weed eaters, blowers, etc. ) Parks repair Work Orders tracked (facilities) Effectiveness 72 65 67 Maintain parts list/repairs for all equipment 49 49 50 Maintain irrigation system inventory 49 50 51 Packet Pg. 79  Historical Staffing & Expenditures Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 12 12 14 14 Full-time Management & Professional 1 1 1 1 Full-time Operations & Trades 6 6 6 6 Total 19 19 21 21 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $813,747 $888,314 $1,025,815 $1,067,735 $41,920 4.1% Operating $508,655 $765,962 $981,464 $1,052,843 $71,379 7.3% Expenses Capital Outlay $2,602 $118,639 $1,329,085 $1,217,092 -$111,993 -8.4% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $450,000 $4,379,729 $3,936,968 -$442,761 -10.1% Total $1,325,004 $2,222,915 $7,716,093 $7,274,638 -$441,455Packet Pg. 80-5.7% Parks Accounts FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 SALARIES & WAGES $664,932 $717,941 $734,039 $16,098 2.2% 20 BENEFITS $282,986 $307,874 $333,696 $25,822 8.4% 31 PROFESSIONAL SERVICES $40,300 $15,453 $15,454 $1 0% 34 CONTRACT SERVICES $124,000 $156,458 $156,768 $310 0.2% 40 TRAVEL & PER DIEM $1,030 $1,030 $1,032 $2 0.2% 41