Okaloosa County BOCC — August 6, 2015 — Agenda Packet — reading text

$1,044,939 $1,069,065 $1,764,157 $695,092 65.0% Operating $117,689 $113,485 $147,354 $140,686 -$6,668 -4.5% Expenses Capital Outlay $0 $21,738 $86,500 $109,600 $23,100 26.7% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $1,146,435 $1,180,162 $1,302,919 $2,014,443 $711,524 54.6% Packet Pg. 39 Accounts FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 SALARIES & WAGES $806,886 $799,972 $1,321,825 $521,853 65.2% 20 BENEFITS $257,481 $269,093 $442,332 $173,239 64.4% 31 PROFESSIONAL SERVICES $3,500 $3,000 $3,000 $0 0% 40 TRAVEL & PER DIEM $2,850 $2,850 $2,900 $50 1.8% 41 COMMUNICATIONS SERVICES $7,940 $7,940 $6,960 -$980 -12.3% 42 FREIGHT & POSTAGE $850 $750 $750 $0 0% 44 RENTS & LEASES $300 $300 $300 $0 0% 45 RISK MANAGEMENT ALLOCATION $19,895 $22,210 $16,951 -$5,259 -23.7% 46 REPAIR & MAINTENANCE $32,638 $36,292 $36,395 $103 0.3% 47 PRINTING & BINDING $400 $400 $400 $0 0% 49 MISCELLANEOUS CHARGES $2,200 $2,200 $3,900 $1,700 77.3% Packet Pg. 40 Accounts Continued 51 OFFICE SUPPLIES $3,000 $3,000 $3,000 $0 0% 52 OPERATING SUPPLIES $52,930 $50,152 $44,220 -$5,732 -11.4% 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $5,410 $7,360 $2,710 -$4,650 -63.2% 55 TRAINING & EDUCATION EXPENSES $10,500 $10,900 $19,000 $8,100 74.3% 60 CAPITAL OUTLAY $102,000 $86,500 $109,600 $23,100 26.7% TOTAL $1,308,780 $1,302,919 $2,014,443 $711,524 54.6% Packet Pg. 41 Packet Pg. 42 Program Description Provide Safe Roads to the Public through Efficient and Cost Effective Maintenance Efforts  Roadway Periodic Maintenance  Overlays  Drainage Repairs  Bridge Conversions  Routine Maintenance  Right-of-way Vegetation Maintenance  Grading and Asphalt Patching  Drainage Ditch Cleaning Packet Pg. 43 Major Accomplishments  Maintained 673 miles of paved roads  74 miles of cold mix base stabilized roads  Graded 197 miles of dirt roads each week  Mowed 727 miles of right of way  Approximately 20 miles of overlay  Constructed with In-house Crews  Lake Lorraine  JB Cadenhead Stormwater  Sunset Blvd Pipe Repair  Stateline Rd  Santa Rosa Blvd  Old Ebenezer Rd Drainage Swales Packet Pg. 44 Performance Measures Actual Approved Proposed Performance Measures FY12/13 FY14/15 FY15/16 Number of FTEs 95 95 94 Input Salaries & Operating Expenditures $6.372M $6.382M $6.512M Capital Expenditures $0 $0 0 Number of Work Orders Completed 500 380 375 Output Miles of Roads Resurfaced 20.1 20.0 31.5 ROW Permits Issued 225 400 222 Convert 20% of all required signage to new retro-reflectivity 20% 20% 20% standards. Efficiency 95% 95% 95% Grade/maintain 198 miles of dirt roads at least once per week. Road Striping 25 Miles 13.2 Miles 8.4 % of County Roads Paved/Base Stabilized 72.8 73.3 73% Effectiveness Packet Pg. 45 Historical Staffing Historical Staffing Summary Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 44 44 43 32 Full-time Operations & Trades 49 49 49 45 Total 95 95 94 77 Category FY13 FY14 FY15 FY16 Packet Pg. 46 Expenditures Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $4,079,941 $4,105,607 $4,555,916 $3,905,131 -$650,785 -14.3% Operating $1,765,336 $1,743,463 $1,865,164 $1,700,541 -$164,623 -8.8% Expenses Capital Outlay $0 $0 $0 $270,500 $270,500 0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $5,845,277 $5,849,070 $6,421,080 $5,876,172 -$544,908 -8.4% Packet Pg. 47 Accounts FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 SALARIES & WAGES $3,084,039 $3,040,580 $2,529,652 -$510,928 -16.8% 20 BENEFITS $1,463,533 $1,515,336 $1,375,479 -$139,857 -9.2% 34 CONTRACT SERVICES $117,508 $117,508 $118,444 $936 0.8% 40 TRAVEL & PER DIEM $0 $0 $1,000 $1,000 0% 41 COMMUNICATIONS SERVICES $15,100 $16,300 $21,700 $5,400 33.1% 42 FREIGHT & POSTAGE $200 $200 $200 $0 0% 43 UTILITY SERVICES $79,000 $79,000 $118,000 $39,000 49.4% 44 RENTS & LEASES $1,500 $1,500 $3,000 $1,500 100.0% 45 RISK MANAGEMENT ALLOCATION $114,994 $125,927 $128,384 $2,457 2.0% 46 REPAIR & MAINTENANCE $731,043 $800,893 $730,967 -$69,926 -8.7% 47 PRINTING & BINDING $500 $500 $500 $0 0% 49 MISCELLANEOUS CHARGES $9,700 $9,700 $17,700 $8,000 82.5% Packet Pg. 48 Accounts Continued 51 OFFICE SUPPLIES $2,500 $2,500 $3,000 $500 20.0% 52 OPERATING SUPPLIES $736,297 $706,186 $553,946 -$152,240 -21.6% 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $700 $2,450 $700 -$1,750 -71.4% 55 TRAINING & EDUCATION EXPENSES $2,500 $2,500 $3,000 $500 20.0% 60 CAPITAL OUTLAY $0 $0 $270,500 $270,500 0% TOTAL $6,359,114 $6,421,080 $5,876,172 -$544.908 -8.4% Packet Pg. 49 Packet Pg. 50 Program Description Provides oversight of the Okaloosa County Stormwater System and applicable regulatory requirements.  Development and implementation of Stormwater Best Management Practices (BMPs),  Collection and management of National Pollutant Discharge Elimination System (NPDES) compliance data  Evaluation and reporting of NPDES compliance activities  Administrative maintenance of the NPDES Permit and Notice of Intent Development of future funding needs.  Maintenance and Construction of Stormwater Facilities Packet Pg. 51 Major Accomplishments Stormwater System Infrastructure Maintenance & Construction  1,874 Citizen and Internal Stormwater Related Maintenance/Construction Issues  262 Park and Retention/Detention Pond Inspections  Identified 108 Outfalls flowing into Receiving Waters and 241 Total Outfalls mapped  Sediment Removal (11,995 lbs) Packet Pg. 52 StormwaterRevenue Stormwater Revenue $3,000,000 $2,500,000 $2,000,000 Payroll Loaded $1,500,000 Materials Improvements Total Budget $1,000,000 $500,000 $- FY13 FY14 FY15 FY16 Packet Pg. 53 Performance Measures Actual Approved Proposed Performance Measures FY14 FY15 FY16 Number of Full-Time Equivalents (FTEs) 4 4 12 Number of Full-Time Equivalents (FTEs) Shared 9 9 0 Salaries/Benefits, Capital Improvements & Operating Expenditures $1.126M $2.490M $2.012M Document and report the number of Stormwater outfalls mapped 319 241 300 Document and report the any stormwater related enforcement 44 35 40