Okaloosa County BOCC — August 6, 2015 — Agenda Packet — reading text

Miles of cold mix stabilized roads rehabilitated 8 10 5.3 Effectivenes Miles of dirt roads improved 0.9 0.84 10 Bridge conversions (concentration on storm-water in lieu of) 2 1 0 s Packet Pg. 6 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $0 $0 $0 $0 $0 0% Operating Expenses $463,742 $1,088,608 $1,502,000 $1,904,815 $402,815 26.8% Capital Outlay $391,001 $940,112 $12,417,161 $12,490,161 $73,000 0.6% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $359,839 $195,024 -$164,815 -45.8% Total $854,743 $2,028,720 $14,279,000 $14,590,000 $311,000 2.2% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 44 RENTS & LEASES $151,000 $128,000 $130,815 $2,815 2.2% Grader leases & CPI 46 REPAIR & MAINTENANCE $300,000 $300,000 $200,000 -$100,000 -33.3% Pipelining, striping & fleet maintenance 52 OPERATING SUPPLIES $74,000 $74,000 $74,000 $0 0% 53 ROAD MATERIALS & SUPPLIES $1,500,000 $1,000,000 $1,500,000 $500,000 50.0% Procurement of additional materials 60 CAPITAL OUTLAY $6,531,000 $12,417,161 $12,490,161 $73,000 0.6% Projects & equipment 99 RESERVES $5,486,500 $359,839 $195,024 -$164,815 -45.8% Allocation of all funds based on audit TOTAL $14,042,500 $14,279,000 $14,590,000 $311,000 2.2% Packet Pg. 7 Road & Bridge Road Traffic Engineering Stormwater Solid Waste Mosquito Control Parks Public Works Department FY15-2016 Budget Packet Pg. 8 Transportation Tax Distribution Constitutional Fuel Tax County Fuel Tax  Bond Debt Service  County Transportation  County Transportation Trust Fund Trust Fund Local Option Trust Fund  County Transportation Trust Fund  Municipalities  Capital Improvements (2nd LOGT) Packet Pg. 9 County Gas Tax Available Gas Tax Revenue (LOGT/CGT) $4,500,000 Net Available Revenue for Projects $4,000,000 Annual Recurring Expenses $3,500,000 Equipment $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Packet Pg. 10 Packet Pg. 11 Program Description Provide Safe Roads to the Public through Construction and Maintenance Efforts  Road Construction & Maintenance  Resurfacing & Asphalt Millings Base Stabilization  Open Graded Hot Mix Paving  Bridge Construction Packet Pg. 12 Major Accomplishments  PJ Adams Emergency Overlay  William Gary Johnson Rd-Millings  Mount Olive Road-Resurfacing  Atoka Trail  Flood Recovery Airport Road Shoal River Dam Poverty Creek Road Okaloosa Lane Atwell Drive Old Bethel Road Packet Pg. 13 Major Accomplishments – In-progress  MLK / Green Acres Blvd. Resurfacing  Fairchild Road Dirt to Pave  Okaloosa Lane Dirt to Pave  Robinson Road Dirt to Pave Packet Pg. 14 Program Goals The Mission of the Public Works Department is to provide infrastructure and quality of life related services to residents and visitors of Okaloosa County.  Okaloosa Lane –Bridge Conversion Project  Kervin Road –Install Drainage Swales &Stabilize the Road  Live Oak Church Road – Resurfacing  Road Reclamation Projects Packet Pg. 15  Road & Bridge Construction Performances Actual Approved Proposed Performance Measures FY12/13 FY14/15 FY15/16 Number of FTEs 95 95 94 Input Constitutional / Local Option Gas Tax Projected Revenue $3,450,000 $3,450,000 $3,450,000 Miles of roads resurfaced 19.8 20.1 27 Output Miles of roads restriped 24.7 25 8 Jurisdictional miles of roads maintained 939 942 946 Efficiency Miles of cold mix stabilized roads rehabilitated 8 10 5.3 Effectivenes Miles of dirt roads improved 0.9 0.84 10 Bridge conversions (concentration on storm-water in lieu of) 2 1 0 Packet Pg. 16 Road & Bridge Expenditures Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $0 $0 $0 $0 $0 0% Operating $463,742 $1,088,608 $1,502,000 $1,904,815 $402,815 26.8% Expenses Capital Outlay $391,001 $940,112 $12,417,161 $12,490,161 $73,000 0.6% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $359,839 $195,024 -$164,815 -45.8% Total $854,743 $2,028,720 $14,279,000 $14,590,000 $311,000 2.2% Packet Pg. 17 Road & Bridge Accounts FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Proposed +/- Decrease 44 RENTS & LEASES $151,000 $128,000 $130,815 $2,815 2.2% 46 REPAIR & MAINTENANCE $300,000 $300,000 $200,000 -$100,000 -33.3% 52 OPERATING SUPPLIES $74,000 $74,000 $74,000 $0 0% 53 ROAD MATERIALS & SUPPLIES $1,500,000 $1,000,000 $1,500,000 $500,000 50.0% 60 CAPITAL OUTLAY $6,531,000 $12,417,161 $12,490,161 $73,000 0.6% 99 RESERVES $5,486,500 $359,839 $195,024 -$164,815 -45.8% TOTAL $14,042,500 $14,279,000 $14,590,000 $311,000 2.2% Packet Pg. 18 Transportation’s Quandary • Increasing demand on the transportation system • Declining revenues from traditional sources • Increasing costs for materials and labor Packet Pg. 19 Packet Pg. 20 Functions Performed  Engineering & Administration  Road Maintenance  Traffic Engineering & Operations  Stormwater  Construction Packet Pg. 21 County Transportation Trust Fund Historical Staffing Summary CATEGORY FY13 FY14 FY15 FY16 Full-time Administrative & Support 54 54 53 49 Full-time Management & Professional 9 9 9 9 Full-time Operations & Trades 54 54 54 62 Total 119 119 118 120 Packet Pg. 22  County Transportation Revenues Motor Fuel Use Tax County Gas Tax 9th CENT Fuel Tax Second Local Option Fuel Tax First Local Option Fuel Tax Debt Service Fund Traffic Signals Charges for Services Constitutional Gas Tax MSBU Transfer Highway Lighting Packet Pg. 23  County Transportation Trust Fund Engineering & Administrative FY15 14 FTE FY16 26 FTE Construction Operations Maintenance Operations FY15 0 FTE FY15 90.5 FTE FY16 21 FTE FY16 56 FTE Stormwater Operations Traffic Operations FY15 8.5 FTE FY15 5 FTE FY16 12 FTE FY16 5 FTE Packet Pg. 24  County Transportation Expenditures Category FY13 FY14 FY15 FY16 FY15/ +/- Proposed FY16 +/- % Personnel $5,951,687 $6,305,758 $6,551,681 $6,750,956 $199,275 3.0% Operating $2,212,716