Okaloosa County BOCC — August 6, 2015 — Agenda Packet — reading text

200,000 - FY 10/11 FY 11/12 FY12/13 FY 13/14 FY 14/15 Projected Jail 115,111 115,111 115,111 115,111 115,111 115,111 Other Facilities Maintained 897,702 996,802 996,802 996,802 1,062,802 1,126,302 Packet Pg. 151  Actual Estimated Adopted Performance Measures FY14 FY15 FY16 Jail Maintenance (S.F) 115,111 115,111 115,111 All County Facilities Maintenance (S.F.) 996,802 996,802 1,060,302 Input County Facility Grounds Maintenance (acres/week) Lawn care, Landscape 107 107 107 irrigation, trimming, edging Total Work Orders Processed 3767 3500 1700 Number of Full time Equivalents FM/Jail (FTE’s) 48 48 51 Output Custodial work provided to offices (S.F.) 418,386 418,386 481,886 Acres per Groundskeeper per week 35.67 35.67 35.67 Total Work Orders Closed 3767 4000 1700 Work orders completed 99% 100% 100% Equipment Repair work orders (lawn mowers, vacuum cleaners, edger, pole saw, Efficiency 400 buffers, sweepers) S.F. cleaned/custodian 41,839 S.F 41,839 S.F 34,420 S.F. Work Orders Percent Complete 99% 100% 100% Effectiven Work performed without downtime (Grounds keeping) 98% Maintenance Items completed 98% 95% 95% Total Work Orders completed on time 99% 100% 96% Packet Pg. 152 HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 20 20 20 22 Full-time Management & Professional 1 1 1 1 Full-time Operations & Trades 27 27 27 28 Total 48 48 48 51 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 Category Actual $ Actual $ Original $ Approved $ Personnel Services $2,173,838 $2,246,815 $2,503,888 $2,563,523 Operating Expenses $657,753 $634,586 $703,936 $823,444 Capital Outlay $0 $65,713 $46,100 $50,700 Other Uses $0 $0 $0 $0 Total $2,831,591 $2,947,114 $3,253,924 $3,437,667 Packet Pg. 153 ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 SALARIES & WAGES $1,638,442 $1,755,478 $1,737,734 ($1,151) -0.1% 20 BENEFITS $676,428 $748,410 $804,489 $60,786 8.1% 31 PROFESSIONAL SERVICES $0 $0 $2,250 $2,250 0% 34 CONTRACT SERVICES $0 $5,000 $10,000 $5,000 100.0% 40 TRAVEL & PER DIEM $0 $0 $150 $150 0% 41 COMMUNICATIONS SERVICES $4,475 $4,475 $10,850 $6,375 142.5% 42 FREIGHT & POSTAGE $0 $100 $250 $150 150.0% 43 UTILITY SERVICES $2,000 $2,000 $2,500 $500 25.0% 45 RISK MANAGEMENT ALLOCATION $52,887 $58,500 $61,844 $3,344 5.7% 46 REPAIR & MAINTENANCE $369,137 $457,315 $502,098 $44,783 9.8% 47 PRINTING & BINDING $100 $100 $150 $50 50.0% 49 MISCELLANEOUS CHARGES $1,175 $1,984 $2,250 $266 13.4% 51 OFFICE SUPPLIES $2,800 $2,800 $3,200 $400 14.3% 52 OPERATING SUPPLIES $165,236 $169,297 $223,402 $54,105 32.0% 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $678 $678 $1,500 $822 121.2% 55 TRAINING & EDUCATION EXPENSES $900 $1,500 $3,000 $1,500 100.0% 60 CAPITAL OUTLAY $66,000 $46,100 $50,700 $4,600 10.0% TOTAL $2,980,258 $3,253,924 $3,415,015 $161,091 5.7% Packet Pg. 154  INCLUDED WITH THIS BUDGET IS:  2 CUSTODIAN POSITIONS AND 1 PAINTER FOR THE JAIL  ADD $32,000 TO JANITORIAL SUPPLIES  ADD $44,800 TO REPAIR AND MAINTENANCE  ADD $29,600 TO GENERAL GOVERNMENT EQUIPMENT FOR ADDITIONAL EQUIPMENT  REPLACE TWO (2) VEHICLES Packet Pg. 155 Packet Pg. 156  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 6, 2015 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Capital Outlay Fund The attached document provides the budget for the Capital Outlay Fund. Packet Pg. 157  Date: 7/16/2015 FY16 Recommended Revenue Budget by Department 2nd Prior 1st Prior Current Budget Budget Budget +/- Account Account Title Actual Actual Original Recommended +/- % 301 CAPITAL OUTLAY FUND 3100R CAPITAL OUTLAY REVENUE 311200 AD VALOREM TAXES-DELINQ $0.00 $1,113.35 $0.00 $0.00 $0.00 NA TAXES $0.00 $1,113.35 $0.00 $0.00 $0.00 NA 341910 CHARGES FOR SERVICES $0.00 $26,475.00 $0.00 $0.00 $0.00 NA CHARGES FOR SERVICES $0.00 $26,475.00 $0.00 $0.00 $0.00 NA 361101 INTEREST ON TIME DEPOSITS $37,874.79 $34,385.89 $30,000.00 $50,000.00 $20,000.00 66.7% 361104 STATE INVESTMENT POOL INT $3,151.77 $2,494.75 $5,000.00 $10,000.00 $5,000.00 100.0% 361400 GAIN OR (LOSS) SALE INVST ($4,280.14) ($6,134.21) $0.00 $0.00 $0.00 NA 366990 DONATIONS-OTHER $0.00 $0.00 $0.00 $600,000.00 $600,000.00 NA MISCELLANEOUS REVENUE $36,746.42 $30,746.43 $35,000.00 $660,000.00 $625,000.00 1785.7% 381104 BUDG TRF-TOURIST DEVELP $0.00 $0.00 $0.00 $15,000.00 $15,000.00 NA 389901 BALANCES-CASH $0.00 $0.00 $2,250,000.00 $1,860,277.00 ($389,723.00) (17.3%) OTHER SOURCES $0.00 $0.00 $2,250,000.00 $1,875,277.00 ($374,723.00) (16.7%) TOTAL DEPARTMENT $36,746.42 $58,334.78 $2,285,000.00 $2,535,277.00 $250,277.00 11.0% Packet Pg. 158  Date: 7/16/2015 FY16 Recommended Expenditure Budget by Department Account 2nd Prior 1st Prior Current Budget Recommended Recommended Budget +/- Account Title Acutal Actual Original Base New +/- % 301 CAPITAL OUTLAY FUND 3110 CAPITAL OUTLAY PROJECTS 562121 FWB HOSPITAL - 2ND FLOOR $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% 562173 BRACKIN BUILDING $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% 562190 OTHER CONSTRUCTION $0.00 $0.00 $210,000.00 $426,000.00 $0.00 $216,000.00 102.9% 563155 FIBER OPTIC NETWORK ($17,483.78)