Okaloosa County BOCC — August 6, 2015 — Agenda Packet — reading text

Full-Time Equivalents (FTEs) 0 0 0 Input Operating Expenditures $ $ $ New Construction (grants and local match) 0 0 0 Boat Ramps Maintained (facility repairs, boat ramps dredged) 15 15 15 Output Boat Ramps Improved (construction, renovation) 0 0 0 Derelict Vessels removed (FWC authorized) 3 0 0 Resources personnel trained on equipment to dredge boat ramp 5 4 4 Efficiency Average response time to boat ramp dredge request (days) 5 5 5 Effectiveness Project Agreements with municipalities 2 1 0 Boating Restricted Zone (sign repair/install) 87 4 10 Packet Pg. 126 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $0 $0 $0 $0 $0 0% Operating Expenses $83,220 $25,746 $170,280 $170,280 $0 0% Capital Outlay $0 $146,547 $75,000 $75,000 $0 0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $15,000 $34,379 $50,000 $50,000 $0 0% Other Uses $0 $0 $169,720 $249,720 $80,000 47.1% Total $98,220 $206,672 $465,000 $545,000 $80,000 17.2% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 34 CONTRACT SERVICES $40,000 $15,000 $15,000 $0 0% 43 UTILITY SERVICES $3,000 $5,180 $5,180 $0 0% 44 RENT & LEASES $10,140 $9,500 $9,500 $0 0% 46 REPAIR & MAINTENANCE $100,000 $75,000 $75,000 $0 0% 49 MISCELLANEOUS CHARGES $60,600 $60,600 $60,600 $0 0% 52 OPERATING SUPPLIES $5,000 $5,000 $5,000 $0 0% 60 CAPITAL OUTLAY $75,000 $75,000 $75,000 $0 0% 81 AIDS TO GOVERNMENT AGENCIES $75,000 $50,000 $50,000 $0 0% 99 RESERVES $346,260 $169,720 $249,720 $80,000 47.1% TOTAL $715,000 $465,000 $545,000 $80,000 17.2% Packet Pg. 127  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 6, 2015 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Fleet Operations The attached documents provide the Program Based Budget and presentation for the Fleet Operations Department. Packet Pg. 128  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: FLEET OPERATIONS PROGRAM DESCRIPTION: Fleet Operations provides fueling, maintenance and fleet management to all BCC departments and several outside agencies throughout the county. REVENUE: Fleet Operations is an internal service fund. Supporting revenue are charges for services to County user departments and other agencies. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Managed combined county/agency fleet that drives 5.8 million miles per year Ø Processed 55,378 fuel transactions for 1,028,898 total gallons Ø Completed 6,732 shop work orders. Ø Kept average percent of fleet out-of-service at 2.6% PROGRAM GOAL: To provide quality fleet management, fueling and maintenance services for all County departments and agencies served. To assure the safety of County employees and the general public while taking care of county assets. To make Fleet Operations a good place to work. KEY OBJECTIVES: 1. Keep an aging fleet functional 2. Maintain percent of fleet down at around 2.2% 3. Reduce operating costs with infusion of new equipment. Packet Pg. 129  PERFORMANCE MEASURES: Actual Estimated Proposed Performance Measures FY14 FY15 FY16 Staff Size 20 21 21 Input All Non-Fuel Expenditures (includes salaries & benefits) $2,567,838 $2,601,413 $2,618,631 Fuel and Fuel Tax Expenditures $3,282,472 $2,511,710 $2,978,369 Total Work Orders 6,732 6,556 6,500 Output PM Work Orders 1,202 1,200 1,200 Percent of PM Orders to Total Work Orders 18% 18% 18% Efficiency Average Percent of Fleet Down 2.6% 2.2% 2.1% Percent of Maintenance Revenue from BCC Vehicles and 87% 86% 85% Equipment Effectiveness Maintenance Revenue from Agencies $288,266 $308,733 $330,662 BCC Miles Driven 4,338,229 4,349,000 4,376,953 HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 1 1 1 1 Full-time Management & Professional 1 1 1 1 Full-time Operations & Trades 16 18 19 19 Total 18 20 21 21 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $1,104,282 $1,213,221 $1,288,436 $1,315,494 $27,058 2.1% Operating Expenses $4,744,766 $4,632,089 $4,892,549 $4,163,986 -$728,563 -14.9% Capital Outlay $0 $5,000 $113,000 $117,520 $4,520 4.0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $5,849,048 $5,850,310 $6,293,985 $5,597,000 -$696,985 -11.1% Packet Pg. 130 ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $889,899 $940,590 $955,706 $15,116 1.6% Position upgrade through certification 20 BENEFITS $336,336 $347,846 $371,419 $23,573 6.8% Increase due to all employees on County Health Insurance 41 COMMUNICATIONS SERVICES $6,600 $5,000 $5,000 $0 0% 42 FREIGHT & POSTAGE $150 $600 $300 -$300 -50.0% 43 UTILITY SERVICES $6,000 $6,000 $6,000 $0 0% 45 RISK MANAGEMENT ALLOCATION $38,455 $42,845 $36,492 -$6,353 -14.8% Property Insurance reallocation 46 REPAIR & MAINTENANCE $245,214 $187,200 $193,200 $6,000 3.2% Increase in routine maintenance costs 49 MISCELLANEOUS CHARGES $10,900 $11,100 $9,840 -$1,260 -11.4% Auction expenses, tires & waste oil 51 OFFICE SUPPLIES $3,400 $4,000 $4,000 $0 0% 52 OPERATING SUPPLIES $4,587,281 $4,631,304 $3,892,903 -$738,401 -15.9% Reduced fuel costs 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $3,000 $3,000 $3,120 $120 4.0% 55 TRAINING & EDUCATION EXPENSES $1,500 $1,500 $1,500 $0 0% 60 CAPITAL OUTLAY $0 $113,000 $117,520 $4,520 4.0% Two (2) trucks, one (1) vehicle and tire machine TOTAL $6,128,735 $6,293,985 $5,597,000 -$696,985 -11.1% Packet Pg. 131 Fiscal Year 2016 Packet Pg. 132  Fleet Repair &