Okaloosa County BOCC — August 6, 2015 — Agenda Packet — reading text

Each year prepare baseball fields for use during baseball, and football season Ø Garden City Park - Continue weekly cleaning of restrooms and provide weekly grounds maintenance over entire park including the additional unimproved 10 acres. Each year prepare baseball fields for use during baseball, and football season Ø Shalimar Elementary School Park - Continue weekly cleaning of restrooms and provide weekly grounds maintenance over entire park. Removed and stored all net and fence poles used during baseball season, reinstalled after soccer season. Each year prepare baseball fields for use during baseball, and football season Ø Okaloosa Island and Destin Beaches – Continue beach cleaning to include sifting 3.4 miles on Okaloosa Island and 6.5 miles of beach in Destin. Maintained trash collection from approximately 318 trash cans along both beaches. Installed 4 in by 4 in posts for trash cans to be permanently attached. Surveying Department provided GPS coordinates for each location. Added two new 4 X 4 tractors and two new Barber Surf Rakes to perform the daily beach sifting tasks. Ø Acquired through donation the Seminole Community Center. Ø Constructed 5 dune overwalks on 10 ft. accessways on Okaloosa Island. Ø Laurel Hill Park (Hwy 393) – Crews constructed two covered pavilions; One 14 ft x 24 ft with two picnic tables and one 14 ft x 16 ft with one picnic table. PROGRAM GOAL: To provide maintenance, construction and customer services in County parks and recreation areas. KEY OBJECTIVES: 1. Provide structurally sound and safe facilities for all County Parks and recreation areas. 2. Provide clean, accessible restroom facilities where practicable. 3. Provide ADA compliant accessibility to parks. 4. Maintain park grounds with regularly scheduled mowing and trash removal. 5. Provide timely and courteous assistance to citizens. 6. Provide construction services at greatly reduced cost compared to contracting design and build services. Packet Pg. 122 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY13/14 FY14/15 FY15/16 Number of Full-Time Equivalents (FTEs) 19 21 21 Input New Construction (grants and local match) 1 1 0 Parks Maintained (repairs, grounds keeping) 59 59 60 Output Parks Improved (construction, renovation) 6 2 5 Visual safety inspection of play structures/play areas by Certified Playground Safety Inspection (CPSI) certified 4 3 4 employees. Personnel trained in lawn/ornamental pest control. 9 11 11 Efficiency Personnel acquired/maintained CDL Licenses 10 11 12 Implemented in-house equipment service schedule 47 50 50 (equipment; mowers, weed eaters, blowers, etc. ) Effectiveness Parks repair Work Orders tracked (facilities) 72 65 67 Maintain parts list/repairs for all equipment 49 49 50 Maintain irrigation system inventory 49 50 51 HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 12 12 14 14 Full-time Management & Professional 1 1 1 1 Full-time Operations & Trades 6 6 6 6 Total 19 19 21 21 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $813,747 $888,314 $1,025,815 $1,067,735 $41,920 4.1% Operating Expenses $508,655 $765,962 $981,464 $1,052,843 $71,379 7.3% Capital Outlay $2,602 $118,639 $1,329,085 $1,217,092 -$111,993 -8.4% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $450,000 $4,379,729 $3,936,968 -$442,761 -10.1% Total $1,325,004 $2,222,915 $7,716,093 $7,274,638 -$441,455 -5.7% Packet Pg. 123 ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $664,932 $717,941 $734,039 $16,098 2.2% Minor Increase in Overtime expenses based on actual. 20 BENEFITS $282,986 $307,874 $333,696 $25,822 8.4% Adjustment in stipend. 31 PROFESSIONAL SERVICES $40,300 $15,453 $15,454 $1 0% 34 CONTRACT SERVICES $124,000 $156,458 $156,768 $310 0.2% 40 TRAVEL & PER DIEM $1,030 $1,030 $1,032 $2 0.2% 41 COMMUNICATIONS SERVICES $6,200 $5,000 $5,000 $0 0% 42 FREIGHT & POSTAGE $551 $551 $551 $0 0% 43 UTILITY SERVICES $162,102 $158,329 $256,256 $97,927 61.9% Estimated increase in beach trash disposal fees 44 RENT & LEASES $18,800 $20,620 $33,729 $13,109 63.6% Destin water users lot (beach trash rolloffs) 45 RISK MANAGEMENT ALLOCATION $45,329 $50,555 $56,553 $5,998 11.9% Provided by Risk Managment 46 REPAIR & MAINTENANCE $186,640 $225,414 $245,315 $19,901 8.8% Replace pavilions and restrooms roof; improve beach access ways 49 MISCELLANEOUS CHARGES $26,533 $55,023 $68,589 $13,566 24.7% Tree removal costs; lift station pump out fees 51 OFFICE SUPPLIES $4,000 $4,000 $4,000 $0 0% 52 OPERATING SUPPLIES $178,599 $282,791 $203,181 -$79,610 -28.2% Reduction in fleet fuel costs 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $451 $2,200 $2,200 $0 0% 55 TRAINING & EDUCATION EXPENSES $5,270 $4,040 $4,215 $175 4.3% 60 CAPITAL OUTLAY $1,010,456 $1,329,085 $1,217,092 -$111,993 -8.4% Sand sifting equipment; beach tractor; Hustler Z mower replacements; four vehicles 91 INTRAGOVERNMENTAL TRANSFERS $450,000 $1,231,208 $1,262,342 $31,134 2.5% Three-way cost split (General Fund/TDT/MSTU) 99 RESERVES $3,596,489 $3,148,521 $2,674,626 -$473,895 -15.1% Stormwater contribution from MSTU TOTAL $6,804,968 $7,716,093 $7,274,638 -$441,455 -5.7% Packet Pg. 124  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: PARKS/BOATING IMPROVEMENT PROGRAM DESCRIPTION: The Parks Division administers the Boating Improvement Program by installing and maintaining County boat ramps and boating related support facilities such as restrooms, parking areas, pavilions, and docks. This program provides removal of derelict vessels that have been identified and approved by the Florida Fish and Wildlife Conservation Commission (FWC). The Parks staff provides oversight of installation and replacement of boating restriction area signs and pilings such as “No Wake and Minimum Wake Zone”. The program also provides grants and aids to municipalities, upon request, for improvements to their boating facilities. REVENUE: The Boating Improvement Program is funded by revenue generated from boat registrations within Okaloosa County. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Reinstalled no wake signs in Bal Harbor in Shalimar. Ø Derelict vessel removal in Boggie Bayou. Ø Funding $15,000 of the Sea Way Boat Launch improvements with the City of Cinco Bayou. Ø Funding $15,000 of the Lincoln Park Boat Launch improvements with the City of Valparaiso. PROGRAM GOAL: To provide construction, maintenance and customer services at County Boat Ramps. KEY OBJECTIVES: 1. Provide structurally sound and safe facilities for all County boat ramps. 2. Provide clean, accessible restroom facilities where practicable. 3. Provide ADA compliant accessibility to parks. 4. Maintain boat ramp park grounds with regularly scheduled mowing and trash removal. 5. Provide timely and courteous assistance to citizens. 6. Provide construction services at greatly reduced cost compared to contracting design and build services. 7. Maintain boat ramps with regularly sand removal. 8. Maintain all docks and piers by regular inspections, replace or repair loose or rotten boards Packet Pg. 125 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of