Okaloosa County BOCC — August 6, 2015 — Agenda Packet — reading text

of the mosquito habitats. 4. Expand mosquito surveillance sites from 12 to 15. 5. Integrate new MC data system into the MC Program. 6. Continue to integrate new technologies (e.g. Google Earth, GIS) into Mosquito Control Standard Operating Procedures. Packet Pg. 117 7. Remain compliant with all local, State and Federal requirements. 8. Integrate Work Director (Public Works work order generation and tracking system) and the new MC data management System. 9. Systematic procurement of replacement pumps and sprayers over the next 4 years. PERFORMANCE MEASURES: Actual Actual Estimated Adopted Performance Measures FY13 FY14 FY15 FY16 Number of Full-Time Employees 8 8 8 8 Total Operating Expenditures $121,478 $91,406† $194,232†† $181,349 Input Total Capital Expenditures 0 0 $23,000 38,000 State Funding $18,396 $18,500 $31,500 $31,500** Proactive Larvicide (larvicide sites 1700 1,700 1900 1900 inspected/treated monthly) *Adulticide Program (Gallons of Adulticide) 1978 2,376 2,400 2,400 Output *Number of Completed Work Orders 760 782 800 State Reporting Requirements (Monthly) 12 12 12 12 Number of Traps Set Per Week 12 0 12 15 Efficiency Percentage of monthly treatment of larvicide 100 100 100 100 Effectiveness sites Percentage of Routine Work Orders Completed 100 100 100 100 in 1 week Continued State Funding (Receive maximum 100 100 100 100 funding available) * Dependent on weather conditions and mosquito-borne disease outbreak † FY13 Chemical Inventory supplemented by the balance of State Grant funds ** Dependent on pending State Legislation †† Includes $35k for surveillance contract and $60k chemical inventory replenishment Packet Pg. 118 HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 8 8 8 8 Total 8 8 8 8 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $391,772 $390,645 $398,083 $381,828 -$16,255 -4.1% Operating Expenses $80,816 $153,824 $179,711 $171,349 -$8,362 -4.7% Capital Outlay $0 $0 $0 $47,500 $47,500 0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $472,588 $544,469 $577,794 $600,677 $22,883 4.0% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $273,434 $271,656 $257,998 -$13,658 -5.0% Retirements And New Hires At Lower Rate. 20 BENEFITS $125,606 $126,427 $123,830 -$2,597 -2.1% Provided By Human Resources; Stipend Adjustments 34 CONTRACT SERVICES $35,000 $35,000 $35,000 $0 0% 41 COMMUNICATIONS SERVICES $1,800 $1,950 $1,950 $0 0% 42 FREIGHT & POSTAGE $50 $50 $75 $25 50.0% 43 UTILITY SERVICES $3,850 $4,000 $4,000 $0 0% 45 RISK MANAGEMENT ALLOCATION $11,415 $12,640 $11,487 -$1,153 -9.1% Provided By Risk Management 46 REPAIR & MAINTENANCE $16,378 $17,812 $18,070 $258 1.4% 49 MISCELLANEOUS CHARGES $0 $0 $750 $750 0% 51 OFFICE SUPPLIES $300 $300 $500 $200 66.7% 52 OPERATING SUPPLIES $103,039 $106,559 $98,017 -$8,542 -8.0% Chemical Inventory And Lower Fuel Costs 55 TRAINING & EDUCATION EXPENSES $1,200 $1,400 $1,500 $100 7.1% 60 CAPITAL OUTLAY $23,000 $0 $47,500 $47,500 0% London Fog Sprayers, Smartflow Ii With Pump And GPS TOTAL $595,072 $577,794 $600,677 $22,883 4.0% Packet Pg. 119  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 6, 2015 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: County/Unincorporated Parks The attached document provide the County/Unincorporated Parks Division Program Based Budget. Packet Pg. 120  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: PARKS PROGRAM DESCRIPTION: The Parks Division provides Construction Technicians and Groundskeepers for services at 59 developed parks throughout Okaloosa County. These include beach parks, baseball/athletic fields, neighborhood parks and assigned non-park areas such as Highway 98 and Santa Rosa Boulevard medians on Okaloosa Island. Groundskeepers provide services to the public by maintaining approximately 467 acres of grass, installing and maintaining landscaping and 55 irrigation systems, cleaning 21 restrooms and providing trash pickup/removal and beach cleaning services for Destin and Okaloosa Island. All Groundskeepers have acquired a Limited Lawn and Ornamental Spray License; in addition, some have acquired a Right of Way Spray License. Construction Technicians conducts maintenance, repair and new construction at all county parks. This includes construction of ball fields, boardwalks, play structures, safety surfacing, restroom facilities, pavilions, fencing and sidewalks. To maintain high safety standards, playgrounds are constructed and inspected in accordance with National Recreation and Parks Association (NRPA) guide lines. Inspections are performed by staff members who have acquired a Certified Playground Safety Inspector license. REVENUE: All Parks are funded through a combination of Tourist Development, General Fund and Unincorporated County Parks Municipal Service Taxing Unit funds. Supporting revenue from the Tourist Development Department are Bed Tax Funds. The Tourist Development monies are used for repair and maintenance of Tourist District Parks and beach cleaning services located within the Tourist Development District. Supporting revenue from the General Fund are ad valorem taxes, state shared revenue, licenses, permits, charges for services, interest, other miscellaneous revenue and transfers from other funds. Supporting revenue of the Unincorporated County Parks Municipal Service Taxing Unit are unincorporated assessed non ad valorem taxes, intergovernmental revenue and miscellaneous revenue. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Beach Access Way #1 on Okaloosa Island – Remolded the walk way to be ADA compliant for wheelchair access to the beach. Ø Baker Area Recreation Association Park (Hwy 2) – Inmate crew replaced the roof on the announcer’s stand in the large horse arena. Ø Seminole Community Center –In process of acquiring the Seminole Community Center through a donation of its Board. The Seminole Community Center is a not for profit corporation whose Board wishes to donate the facility and its assets to the Parks Division for use of a neighborhood park. Ø Old Landfill in Laurel Hill – Surveyed, fenced, and signed the approximate 20 acre old landfill property. Ø Shalimar / Port Dixie – Removed and stored all net and fence poles used during baseball season, reinstalled after soccer season. Hauled and spread clay on the infields of 5 baseball fields. Continue to provide weekly cleaning of the restrooms and grounds maintenance. Each year prepare baseball fields for use during baseball, and football season Ø Okaloosa Island – Removed all irrigation pumps and motors, replaced seals and gaskets, cleaned and made necessary repairs to all 42 pumps and motors. Re-installed all pumps and motor and made them operational. This is a yearly function; it has been proven to reduce breakdowns during heavy use periods. Ø Facilities – Spread fertilizer, ant control, pre and post emergent weed control. Ø Performed regular routine grounds maintenance in 59 parks. Ø Performed regular routing grounds maintenance in non-park areas. 2 ½ miles of medians and 2 ½ miles of right-of-way on Santa Rosa Boulevard and approximately ½ mile of Highway 98 medians on Okaloosa Island. Packet Pg. 121 Ø Baker Ball Park – Continue weekly cleaning of 3 restrooms and provide weekly grounds maintenance over entire park. Perform visual inspection of play structures.