Okaloosa County BOCC — August 6, 2015 — Agenda Packet — reading text

14 Total Disposal Expenditures * $4,379,561 $4,937,680 $5,036,740 Total Operating Expenditures $6,491,251 $7,622,534 $7,418,405 Input Total Landfill Closure/Compliance Expenditures $163,078 $163,600 $139,300 Total Landfill Remediation Expenditures $238,782 $368,700 $421,200 Total Disposal Tons 118,000 124,000 124,000 Total Residential Customers 38,000 38,000 38,000 Total Revenue $7,709,384 $8,085,878 $8,247,595 Balance $524,392 -$304,855 $36,575 Cumulative Balance $1,507,855 $1,203,000 $1,239,575 Output Total Compliance Monitoring and Reporting 18 12 6 Total Remediation Monitoring and Reporting 8 6 6 Total Residential Service Requests 40 40 50 Equivalent Cost Per Ton $60.89 $67.67 $66.22 Efficiency Equivalent Revenue Per Ton $65.33 $65.21 $66.51 Number of Violation Notices 0 0 0 Expense to Revenue Ratio 93% 103% 99% Effectiveness % of Residential Service Requests 0.13% 0.13% 0.13% % Report Delivery 100% 100% 100% * Based on $38.26/ton-FY13; $39.03/ton-FY14; $39.81/ton-FY 15; $40.61/ton-FY 16 Packet Pg. 113 HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 5 5 5 5 Full-time Management & Professional 2 2 2 2 Full-time Operations & Trades 7 7 7 7 Total 14 14 14 14 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $687,205 $688,844 $770,358 $801,889 $31,531 4.1% Operating Expenses $6,746,800 $7,678,581 $7,034,734 $7,145,805 $111,071 1.6% Capital Outlay $0 $20,247 $587,800 $277,000 -$310,800 -52.9% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $751,306 $568,198 310.3% Total $7,434,005 $8,387,673 $8,576,000 $8,976,000 $400,000 4.7% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $486,727 $544,719 $553,355 $8,636 1.6% Combined Recycling (4305) And Solid Waste (4301) Personnel Into One Budget 20 BENEFITS $201,839 $225,639 $248,534 $22,895 10.1% Stipends; Combined Recycling (4305) And Solid Waste (4301) Personnel Into One Budget 31 PROFESSONAL SERVICES $40,000 $80,000 $40,000 -$40,000 -50.0% Reduction Of Consulting Needs 32 ACCOUNTING & AUDITING $8,000 $8,000 $8,000 $0 0% 34 CONTRACT SERVICES $5,860,385 $5,894,185 $6,036,296 $142,111 2.4% Estimated Costs Associated With Solid Waste Contract (CPI Adjustment Included) 40 TRAVEL & PER DIEM $1,850 $1,850 $1,150 -$700 -37.8% 41 COMMUNICATIONS SERVICES $4,490 $2,485 $4,875 $2,390 96.2% Added Phone Line To Haz Waste Building 42 FREIGHT & POSTAGE $750 $750 $400 -$350 -46.7% 43 UTILITY SERVICES $7,820 $11,320 $15,480 $4,520 39.9% Increase Based On Historical Trend And Increase Of Operational Hrs At Hazwaste Bldg 44 RENTS & LEASES $700 $700 $700 $0 0% 45 RISK MANAGEMENT ALLOCATION $21,787 $24,141 $24,930 $789 3.3% 46 REPAIR & MAINTENANCE $182,404 $217,046 $199,887 -$17,159 -7.9% Reduction Due To Preventative Maintenance Conducted In FY15 48 PROMOTIONAL ACTIVITY $8,500 $8,500 $8,500 $0 0% 49 MISCELLANEOUS CHARGES $674,610 $653,610 $681,210 $27,600 4.2% Landfill Closure And Remediation Activities 51 OFFICE SUPPLIES $1,735 $1,735 $1,750 $15 0.9% Packet Pg. 114 52 OPERATING SUPPLIES $135,702 $125,017 $118,797 -$6,220 -5.0% Increase Due To Additional Employees And Increase In Operational Hours At Haz Waste Bldg 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $895 $2,720 $970 -$1,750 -64.3% Reduction Due To Deletion Of 2015 APWA Accreditation Fee 55 TRAINING & EDUCATION EXPENSES $2,250 $2,675 $2,500 -$175 -6.5% 60 CAPITAL OUTLAY $363,100 $587,800 $277,000 -$310,800 -52.9 Replace Scales And Approaches For Baker Landfill; Replace Semi•Tractor And New 1 Ton Stakebed Truck 99 RESERVES $1,572,956 $183,108 $751,306 $568,198 310.3% Balance In Operating Fund TOTAL $9,576,500 $8,576,000 $8,976,000 $400,000 4.7% Packet Pg. 115  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 6, 2015 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Mosquito Control The attached documents provide the Program Based Budget for the Mosquito Control Division. Packet Pg. 116  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: HUMAN SERVICES DEPARTMENT/PROGRAM: MOSQUITO CONTROL PROGRAM DESCRIPTION: The Okaloosa County Public Works Department Mosquito Control (MC) Program provides the public with a safe and cost effective program for the reduction of mosquito populations and habitat. The proposed FY15 Budget reflects the funding strategy to sustain the program model developed over the past decade. The jurisdiction to which the MC Program is responsible is the Okaloosa County Mosquito Control District (District) which includes all of Okaloosa County excluding Federal and State Parks and Eglin Air Force Base. REVENUE: The MC Program is funded through the General Fund. Supporting revenue of the General Fund are ad valorem taxes, state shared revenue, licenses, permits, charges for services, interest, other miscellaneous revenue and transfers from other funds. Marginal State grant funding (approximately 5% of total MC budget) supplements the MC Program and the availability grant funds are subject to annual review at the State level. Acceptance of the grant requires the District Director to prepare monthly financial and chemical inventory reporting. To date, there has been no definitive announcement indicating the amount of the State grant for FY2016. FY15 State grant funds secured by the District totaled just under $32k. Under the current MC Program, State funds are targeted for supplemental chemical purchases. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Control mosquito populations for the entire County excluding federal and state property to protect the health and safety of our citizens. Ø Evaluated and initiated procurement of the replacement of the MC data system hardware/software due ot the termination of support for the current system and network system upgrade. Ø Responded to over 570 customer inquiries, October 2013 through September 2014. Ø Inspection and larvicide application at over 1,900 sites per month. Ø Adulticide application over 357,735 acres; 1,3720 person hours; traveling over 23,500 miles. Ø Adulticide historic utilization in gallons is as follows; 1,870 -- FY08; 1,946 -- FY09, 1,526 -- FY10, 1,978-- FY11, 2,080 --FY12, 2800 – FY2013 and 2,376 – FY14. Adulticide chemical costs approximately $18 per gallon. Ø Established contractual relationship with the Public Health Department for coordinated disease vector response. PROGRAM GOAL: The Okaloosa County Mosquito Control program will provide an environmentally safe and cost effective operation for the reduction of mosquito populations and habitat in compliance with applicable state regulations and Okaloosa County Board of County Commissioner’s policy. KEY OBJECTIVES: 1. To maintain a high level of customer service with reduced resources. 2. To aggressively pursue material and contractual services required to provide an effective integrated pest management program. 3. Control breeding sites by treating mosquito habitat both chemically and biologically and by elimination