Okaloosa County BOCC — August 6, 2015 — Agenda Packet — reading text

services for the Public Works work order system (Cartegraph). REVENUE: Stormwater Division is funded within the County Transportation Trust Fund (CTTF). Supporting revenue of the CTTF is fuel taxes, intergovernmental revenue, charges for services, miscellaneous revenue and transfers. Supporting revenue of the CTTF are gas taxes and local option gas tax (LOGT), constitutional gas taxes (CGT) and federal and state shared revenue, state and federal grants, and an annual allocation of revenue from the general fund. Stormwater revenue is derived from the Second LOGT. Projected Second LOGT revenue allocated to Stormwater in FY15 was $375,000. An allocation of $400,000 from the General Fund was also approved in FY15 for the Stormwater Program. Revenues for FY15 include a minimum $400,000 annually for services and improvements related to the management and control of stormwater from ad valorem taxes collected to fund County Parks Municipal Services Taxing units. The Board approved an additional $500,000 be pulled from the same County Parks Reserve in FY15 for a total of $900,000. This additional funding was intended to supplement the Stormwater Division and provide another source of revenue for a limited capital improvement program. However, it should be noted that public parks offer countless value to our citizens and continuing along this path, we will eventually find ourselves without enough revenue to fund either program, therefore making this only a short- term solution to our stormwater issues. It is recommended that FY16 funding levels are maintained. Unexpended funding pledged in previous years has remained in the Stormwater budget as available cash which has provided funding to support operations and maintenance costs which now totals $800,000 per year. These funds are depleted to critical levels by ever increasing stormwater needs and operational costs. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø 335 Stormwater Brochures for the General Public distributed Okaloosa County Equipment Rodeo, Okaloosa County Schools, Water and Sewer Office and Public Work Offices Ø Stormwater issues discussed at four Board of County Commissioner (BCC) meetings. Publically advertised per Florida Statutes Packet Pg. 104 Ø Identified 108 – Outfalls that flow into receiving waters and 241 – Total Outfalls currently GIS Arc mapped 0 corrected actions issued with corrections following. Ø 108 Major Outfalls that discharge to surface waters recorded. Ø 99 Dry Weather Inspections Ø Citizen Request for Services - 29 Complaints received. 29 Complaints Investigated Ø 32 Staff performed In-House Training on Importance of Stormwater Maintenance, Sediment Control on Construction Sites and Installing Erosion and Turbidity Controls Ø 18 Private and 24 County sites - Number of construction site operations under the erosion and sedimentation control requirements and active construction sites operating under the material management ordinance Ø 71 Parks per week actively inspected for trash and drainage maintenance. Ø Inspected 71 Parks for stormwater systems this year, 27 Parks are listed now with stormwater structures to be added to the annual inspection list for NPDES Ø 40 - Number of county construction projects that implemented correct erosion control methods. all County construction sites will be inspected by County Inspectors who are FDEP Sedimentation and Erosion Control Certified Ø 6,109 cubic yards of sediment was removed from channels and basins Ø 191 Stormwater ponds under Okaloosa County maintenance Ø 32 Staff performed In-House Training on Importance of Stormwater Maintenance, Sediment Control on Construction Sites, Installing Erosion and Turbidity Controls to reduce stormwater pollution Ø 282 Stormwater related maintenance/construction Work Orders addressed Ø 1874 Stormwater related Work Requests addressed Ø 34 Stormwatr maintenance/construction PROGRAM GOAL: The primary goal of the Stormwater Division are to construct, maintain, inspect and catalogue existing and planned stormwater systems within Okaloosa County. This goal is to be accomplished utilizing the Best Management Practices defined in the County Notice of Intent within the regulatory framework set forth within the Okaloosa County NPDES permit. KEY OBJECTIVES: 1. Implement a public education program to distribute educational materials to the community. 2. Conduct equivalent outreach activities about the impacts of stormwater discharges on water bodies and the steps that the public can take to reduce pollutants in stormwater runoff. 3. Comply with State and local public notice requirements when implementing a public involvement/public participation program. 4. Develop and maintain a storm sewer system map, showing the location of all known outfalls and the names and location of all surface waters of the State that receive discharges from those outfalls. 5. To the extent allowable under State or local law, effectively prohibit through ordinance, or other regulatory mechanism, of non-stormwater (i.e., "illicit") discharges into the storm sewer system and implement appropriate enforcement procedures and actions. 6. Develop and implement a plan to detect and eliminate non-stormwater discharges, including illegal dumping, to the MS4. 7. Develop and implement, to the extent allowable under State or local law, an ordinance or other regulatory mechanism to require erosion and sediment controls, as well as sanctions to ensure compliance, to reduce pollutants in any stormwater runoff to the Phase II MS4 from construction activities. 8. Develop and implement requirements for construction site operators to implement appropriate erosion and sediment control best management practices. 9. Develop and implement requirements for construction site operators to control waste such as discarded building materials, concrete truck washout, chemicals, litter, and sanitary waste at the construction site that may cause adverse impacts to water quality. 10. Develop and implement procedures for site plan review that incorporate consideration of potential water quality impacts. Packet Pg. 105 11. Develop and implement procedures for receipt and consideration of information submitted by the public. 12. Develop and implement procedures for site inspection and enforcement of control measures. 13. Use an ordinance or other regulatory mechanism, to the extent allowable under State or local law, to address from post-construction runoff from new development and redevelopment projects that are part of a larger common plan of development or sale, that discharge into the Phase II MS4. 14. Develop and implement strategies that include a combination of structural and/or non-structural best management practices (BMPs) appropriate for the community. 15. Require adequate long-term operation and maintenance of BMPs. 16. Develop and implement an operation and maintenance program that has the ultimate goal of preventing or reducing pollutant runoff from MS4 operator activities, such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and stormwater system maintenance. 17. Using training materials that are available from regulatory agencies or other organizations include employee training to prevent and reduce stormwater pollution from MS4 operator activities. 18. Develop and implement Stormwater Project database for tracking construction/maintenance projects including; surveys, inspections, material procurement and staging and project milestones. PERFORMANCE MEASURES: Actual Estimated Proposed Performance Measures FY16 FY14 FY15 Number of Full-Time Equivalents (FTEs) 4 4 12 Number of Full-Time Equivalents (FTEs) Shared 9 9 0 Salaries/Benefits, Capital Improvements & Operating Expenditures $1.126M $2.490M $2.012M Document and report the number of Stormwater Brochure for the 885 900 1,000 General Public distributed. Document and report the number of public notice meetings and 4 4 4 number of attendees Document and report the number of Stormwater outfalls mapped 319 241 300 Document and report the any stormwater related enforcement 44 35 40 actions taken. 1. Document and report the number of stormwater inspection. 1. 8 1. 8 1. 99 2. Document and report the number of illicit discharges identified. 2. 1 2. 1 2. 10 3. Document and report the number of illicit discharges eliminated 3. 0 3. 0 3. 10 Document and report the number of inspections conducted. 148 175 122 1. Document and report the number of complaints received. 1..4 1. 906 1. 1,000 2. Document and report the number of complaints investigated. 2. 4 2. 100% 2. 100% Document and report the number of staff trained. 8 32 40 Document and report the number of construction sites operation 70 75 75 under the erosion and sedimentation control requirements. Document and report the number of stormwater management plans 30 35 35 reviewed. Document and report the number of construction site inspections. 114 125 125 Document and report the number of county park stormwater systems 52 53 53 maintained. Document and report the number of county construction projects 40 40 35 that implement correct erosion control methods. Packet Pg. 106 1. Document and report the volume (cubic yards) of material removed from catch basins. 1. 11,658 1. 6,109 1. 15,000 2. Document and report number of swale maintenance activities 2. 561 2. 478 2. 500 performed. 3. 185 3. 191 3. 185 3. Document and report the number of stormwater ponds maintained. Packet Pg. 107 HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 0 0 0 5 Full-time Operations & Trades 4 4 4 7