Okaloosa County BOCC — August 6, 2015 — Agenda Packet — reading text

Fiscal Year 2015-16 Budget Workshop Agenda Okaloosa County Board of Commissioners Thursday, August 6, 2015– 1:00 PM Crestview Courthouse I. Update from Previous Workshop II. Road/Bridge Construction – Page 2 III. Traffic Maintenance – Page 84 IV. Engineering – Page 90 V. Road Department – Page 98 VI. Stormwater Management – Page 103 VII. Solid Waste – Page 110 VIII. Mosquito Control – Page 116 IX. County/Unincorporated Parks – Page 120 X. Fleet Operations – Page 128 XI. Facilities Maintenance – Page 139 XII. Capital Outlay Fund – Page 157 XIII. Capital Improvement Program (CIP) – Page 185 XIV. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Revised: 8/5/2015 3:56 PM Page 1 of 1  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 6, 2015 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Road/Bridge Construction The attached document provides the Performance-Based Budget for Road/Bridge Construction. Packet Pg. 2  COUNTY TRANSPORTATION TRUST FUND - OVERVIEW HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 54 54 53 49 Full-time Management & Professional 9 9 9 9 Full-time Operations & Trades 54 54 54 62 Total 119 119 118 120 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $5,951,687 $6,305,758 $6,551,681 $6,750,956 $199,275 3.0% Operating Expenses $2,212,716 $2,261,493 $2,547,225 $2,742,529 $195,304 7.7% Capital Outlay $23,326 $221,228 $1,338,649 $1,393,966 $55,317 4.1% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $73,512 0% Total $8,187,729 $8,518,479 $10,437,555 $10,960,963 $523,408 5.0% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $4,566,312 $4,520,805 $4,601,575 $80,770 1.8% Employee increases and overtime costs 20 BENEFITS $1,964,892 $2,030,876 $2,149,381 $118,505 5.8% Provided by Human Resources; Adjustment in stipend 31 PROFESSIONAL SERVICES $30,500 $3,000 $103,000 $100,000 3333.3% Contracting engineering services for project design 34 CONTRACT SERVICES $138,508 $134,518 $135,454 $936 0.7% 40 TRAVEL & PER DIEM $5,850 $6,200 $7,250 $1,050 16.9% Travel and continued education expenses for engineers, surveyor 41 COMMUNICATIONS SERVICES $26,540 $27,740 $32,160 $4,420 15.9% Southern Linc phone replacements (15); Smart phones (2) 42 FREIGHT & POSTAGE $2,100 $2,000 $2,000 $0 0% 43 UTILITY SERVICES $109,000 $123,500 $192,500 $69,000 55.9% Increase for construction debris removal to permitted landfill 44 RENTS & LEASES $6,820 $6,820 $8,320 $1,500 22.0% To Cover Actual Vehicle Rental From Fleet 45 RISK MANAGEMENT ALLOCATION $153,652 $168,913 $162,313 -$6,600 -3.9% Provided by Risk Management 46 REPAIR & MAINTENANCE $881,950 $964,644 $912,573 -$52,071 -5.4% Provided by Fleet; Routine Maintenance Expenses 47 PRINTING & BINDING $ 950 $950 $930 -$20 -2.1% Packet Pg. 3 49 MISCELLANEOUS CHARGES $12,525 $29,675 $39,950 $10,275 34.6% Tree service; stormwater permits 51 OFFICE SUPPLIES $6,300 $6,300 $6,800 $500 7.9% 52 OPERATING SUPPLIES $885,021 $819,005 $648,562 -$170,443 -20.8% Reduction in fleet fuel costs 53 ROAD MATERIALS & SUPPLIES $205,000 $223,000 $457,557 $2,000 105.2% Purchase of road and stormwater materials 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $8,360 $11,860 $5,460 -$6,400 -54.0% Cost reduction for subscriptions and memberships 55 TRAINING & EDUCATION EXPENSES $18,700 $19,100 $27,700 $8,600 45.0% Tuition reimbursement increases for employees and continuing education for licensed professionals 60 CAPITAL OUTLAY $594,845 $1,338,649 $1,393,966 $50,057 4.1% Replace three International flatbed trucks and one pickup 99 RESERVES $0 $0 $73,512 $73,512 0% Cash available for maintenance and upgrades TOTAL $9,617,825 $10,437,555 $10,960,963 $523,408 5.0% Packet Pg. 4  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: ROAD/BRIDGE CONSTRUCTION PROGRAM DESCRIPTION: The Public Works Department provides to the public; road and stormwater construction, enhancement, and replacement; resurfacing and open graded hot mix asphalt (formerly cold mix base stabilization); bridge construction; and other major infrastructure construction services. Projects are performed by in-house staff as well as contract services. The division also provides both rescue and recovery operations during disasters and other emergencies which impact road and stormwater infrastructure REVENUE: Road and Bridge Construction is funded within the Road & Bridge Construction Fund. Supporting revenue of the Road & Bridge Construction Fund are “non-discretionary” (local option gas tax (LOGT)) fuel taxes, constitutional gas taxes (CGT), interest, other miscellaneous revenue and state grants. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Robinson Road – began dirt to pave project – 1.9 miles Ø Davis Road – began dirt to pave project Ø Foxwood Subdivision Phase III – begin final phase of major storm-water rehabilitation Ø Mount Olive Road – Resurfacing Ø Lake Lorraine – Major storm-water rehabilitation Ø Old Ebenezer – overlay/preservation of cold mix Ø Okaloosa Lane Bridge construction – via Okaloosa Restore Act Ø PJ Adams Emergency Overlay - ~ two miles Ø Millings Conversion Roads o William Gary Johnson Rd Ø Resurfacing/Road Preservation 31.5 miles of road resurfaced/chip sealed/micro-surfaced PROGRAM GOAL: The mission of the Okaloosa County Public Works Department is to provide transportation and infrastructure services to residents and visitors of Okaloosa County. The goal is to accomplish this mission through its six primary divisions: Engineering, Environmental Services, Traffic Operations, Roads, Resources, and Administrative Services. KEY OBJECTIVES: 1. To construct the roads, bridges, and associated infrastructure to support the transportation needs of unincorporated Okaloosa County. 2. Complete the annual Overlay Program for Commissioner Districts 1 – 5. 3. Rehabilitate cold mix roads that are currently near or beyond their life expectancy 4. Oversee contracted construction projects. 5. Convert wooden bridges to concrete. 6. Oversee/Construct Emergency Watershed Projects. 7. Stabilize dirt roads with millings. 8. Antioch Road – Drainage improvements and resurface. 9. Okaloosa Lane – Dirt to pave & Bridge project 10. Kervin Road – Install drainage swales and stabilize road. 11. Robinson Road – Dirt to pave. Packet Pg. 5  12. Davis Road – Dirt to pave. 13. Live Oak Church Road-Overlay PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of FTEs 95 95 94 Input Constitutional / Local Option Gas Tax Projected Revenue $3,450,000 $3,450,000 $3,450,000 Miles of roads resurfaced 19.8 20.1 27 Output Miles of roads restriped (focus was on School Zones) 24.7 25 8 Jurisdictional miles of roads maintained 939 942 946 Efficiency