Okaloosa County School Board — Workshop Meeting, April 5, 2018 — reading text

Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 5150 Digital Classrooms Recommended Action : Motion to approve the renewal of ITB 16-04 Network Infrastructure Equipment E- Rate. Public Content Request approval to renew ITB 16-04 Network Infrastructure Equipment E-rate, based on fixed prices. Services will be used on an as needed basis. Funds will be paid from General Funds, Project 5150 Digital Classrooms. The renewal is effective May 1, 2018 through April 30, 2019. Copies of the renewal letter and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments RENEWAL OF ITB 16-04.pdf (420 KB) ITB_16-04 TAB.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Tag-On Bid Renewal of ITB 15009-EST Cosmetology Equipment and Related Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 5, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of Tag-On Bid ITB 15009-EST Cosmetology Equipment and Related Supplies through Hillsborough County Public Schools. Public Content Request approval to renew Tag-On Bid 15009-EST Cosmetology Equipment and Related Supplies through Hillsborough County Public Schools, based on fixed prices from multiple vendors. The bid will be used on an as needed basis and funding will vary as needed. The contract is effective April 22, 2018 through April 21, 2019. Copies of the renewal documents and original tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID RENEWAL-ITB 15009.pdf (1,232 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Tag-On Bid Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 5, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $46,645.03 Budgeted : Yes Budget Source : Federal Funds, Project 8511 NSLP Equipment Assistance Grant Recommended Action : Motion to approve the purchase of equipment from International Restaurant Distributors, Inc. in the amount of $46,645.03. Public Content Request approval to purchase equipment from International Restaurant Distributors, Inc. in the amount of $46,645.03. The purchase is being made by School Food Service for multiple schools and through multiple tag-on bids. Funds will be paid from Federal Funds, Project 8511 NSLP Equipment Assistance Grant. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments IRD QUOTE.pdf (318 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Tag-On Bid Purchase Over $25,000: Williams Scotsman, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 5, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $219,590.00 Budgeted : Yes Budget Source : Capital Funds, Project 8343 Replace District Owned Portable Recommended Action : Motion to approve the purchase of six (6) used portable classrooms, in the amount of $219,590. Public Content Request approval to purchase six (6) used portable classrooms from Williams Scotsman for a total of $219,590. Two (2) for Antioch ES, and one (1) each for Lewis School, Bluewater ES, Ruckel MS and Davidson MS. The purchase is being made through National IPA Contract #R160101. Funding will be paid from Capital Funds, Project 8343 Replace District Owned Portable. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments Quote No. 852243 (LewisES).pdf (108 KB) Quote No. 852281 (Antioch ES).pdf (108 KB) Quote No. 852389 (RuckelMS).pdf (108 KB) Quote No. 852294 (BluewaterES).pdf (108 KB) Quote No. 852290 (DavidsonES).pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 5, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $85,792.00 Budgeted : Yes Budget Source : Capital Funds, Project 5359 VALP/STEM - HVAC Replacement - KG Recommended Action : Motion to approve the purchase of HVAC equipment for STEMM Okaloosa STEMM Center from Trane in the amount of $85,792.00. Public Content Request approval to purchase HVAC equipment for Okaloosa STEMM Center in the amount of $85,792. The purchase will be made through US Communities Contract #15-JLP-023. Funding will be paid from Capital Funds, Project 5359 VALP/STEM - HVAC Replacement - KG. Copies of the quote are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments TRANE QUOTE.pdf (502 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Tag-On Bid Purchase Over $25,000: Shaw Industries, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 5, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,268.97 Budgeted : Yes Budget Source : Pending approval of School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the purchase of flooring for Bob Sikes Elementary