Okaloosa County School Board — Workshop Meeting, April 5, 2018 — reading text

School Board Association Dues for 2018-2019, in the amount of $18,000.00, presented by Lamar White, Chairman, and recommended by the Superintendent for approval. Meeting : Apr 5, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $18,000.00 Budgeted : Yes Budget Source : General Fund - School Board Department Budget Recommended Action : Motion to approve payment of the Florida School Board Association dues for 2018-2019 in the amount of $18,000.00. Public Content Renewal of the Florida School Board Association annual dues for 2018-2019 in the amount of $18,000.00 The 2018-2019 dues are reduced $3,766.00 from the previous ten (10) years. File Attachments Annual FSBA Dues Renewal for 2018-2019.pdf (515 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Bob Sikes Elementary School for flooring for six classrooms, in the amount of $27,268.97, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Apr 5, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 09, 2018 Absolute Date : Apr 09, 2018 Fiscal Impact : Yes Dollar Amount : $27,268.97 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Bob Sikes Elementary School for  flooring for six classrooms in the amount of $27,268.97. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Bob Sikes Elementary School for flooring for six classrooms in the amount of $27,268.97. File Attachments Bob Sikes - Quote Flooring.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for the purchase of a hands- free intercom system for the single point of entry, in the amount of $3,466.72, presented by Melissa Thrush, and recommended by the Superintendent for approval. Meeting : Apr 5, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 09, 2018 Fiscal Impact : Yes Dollar Amount : $3,466.72 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School  for the purchase of a hands- free intercom system for the single point of entry, in the amount of $3,466.72. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Lewis School for the purchase of a hands-free intercom system for the single point of entry, in the amount of $3,466.72. File Attachments Lewis_TeleforceQuote.pdf (75 KB) Lewis_HandFreeIntercomBrochure.pdf (1,741 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Budget Amendment #6 - Fiscal Year 2017-2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 5, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,158,785.27 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #6 - Fiscal Year 2017-2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of February 2018: General Fund $3,121,262.80 Debt Service Funds 0.00 Capital Projects Funds 9,683.14 Other Special Revenue Funds - Federal (18,850.78) Other Special Revenue Funds - Food Service 46,690.11 Total - All Funds $3,158,785.27 File Attachments !BA 06 - Feb 2018.pdf (972 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Monthly Financial Statement for February 2018, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 5, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for February 2018 Public Content The financial statement for the month ending February 28, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Feb 2018.pdf (720 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 5, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R.