Okaloosa County School Board — Workshop Meeting, April 5, 2018 — reading text

Thursday, April 5, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 5, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 5, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Committee and Staff Reports: Added item 7.5, Pilot of Raptor - Possible Replacement of Current School Check-In System; Consent Agenda: Item 8.12, Proposed Fiscal Year 2017-2018 Salary Schedules for Administrative, Managerial, Professional/ Technical and Temporary Personnel, was moved to Superintendent's Human Resources Recommendations Item 9.15; added item 8.40, Payroll Calendars for 2018-2019. 3. Recognitions Subject : 3.1 Recognition of the 2017 Rain Barrels on Parade Participants, presented by Alan Baggett, Executive Vice President of the Building Industry Association Meeting :  Apr 5, 2018 - Workshop Meeting Type : Recognition Public Content The Rain Barrels on Parade is a county-wide fundraiser for school art programs in Okaloosa County. All profits generated from the sale of rain barrels during a Parade of Homes event will benefit the following participating schools' art programs: Art Teacher & School Emily Day - Niceville High School Bobbie Luna - Lewis School Alex Pottinger - Crestview High School Carmen Patterson - Ruckel Middle School Kim Moran - Fort Walton Beach School Sally Reagan - Choctawhatchee High School Sarah Harris - Kenwood Elementary School Maya Schilder - Northwest FL Ballet 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 5, 2018 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of February 22 – March 21, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 5, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of February 22 – March 21, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Feb 22-Mar 21.pdf (23 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of February 22 – March 21, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 5, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of February 22 – March 21, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Feb 22-Mar 21.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Update on Current Lease Agreement with the City of Fort Walton Beach presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 5, 2018 - Workshop Meeting Type : Information Public Content A Notice of Application for Development has been received from the City of Fort Walton Beach notifying property owners within 300 feet of the City's intent to build a New Classroom Building. The parcel the City is identifying is owned by the School Board. This parcel is leased to the City of Fort Walton Beach for a term of 99 years. It is located on Lewis Turner Boulevard adjacent to the OTC and Choice High School Campus. The city uses this property as a fire station and fire training facility. File Attachments City of FWB letter March 5, 2018 Expedited Dev Order.pdf (26 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Okaloosa County District School Board, Audited Financial Statements for Fiscal Year Ended June 30, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 5, 2018 - Workshop Meeting Type : Information Public Content The auditing firm of Carr, Riggs & Ingram has issued the Okaloosa County District School Board, Audited Financial Statements for Fiscal Year Ended June 30, 2017. The report is presented to the School Board as an information item only, which does not require a vote, however the presentation of the report is filed as a part of the public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the Financial Statement audit. File Attachments Management Representation Letter - 03-30-18.pdf (347 KB) Published Financial Statements OCDSB.pdf (767 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Pilot of Raptor - Possible Replacement of Current School Check-In System Meeting : Apr 5, 2018 - Workshop Meeting Type : Information Public Content This is a zero cost pilot of the Raptor check-in system. Recent issues with the School Check In system are reason to consider a possible check-in replacement. A 30-day trial will begin before the end of April and it will conclude the last day of school. If the pilot is successful, a transition plan will be brought to the Board which would begin this summer for program use on the first day of the next school year. Schools participating in the Pilot: Niceville H.S. Davidson M.S. Edge Elementary Walker Elementary Wright Elementary* *Awaiting Confirmation The attached quote is for the entire district and will be updated if it is requested to move forward after the pilot is complete. Highlighted in yellow are those items that are hardware and a couple of other comments. The ongoing annual fee after year one start up is $20,500 district wide. File Attachments Raptor Quote.pdf (151 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Apr 5, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Special Meeting of March 6, 2018; Minutes of the Workshop Meeting of March 8, 2018; Minutes of the Regular Meeting of March 12, 2018; Minutes of the Special Meeting - Attorney-Client Session of March 16, 2018, recommended by the Superintendent. Meeting : Apr 5, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special  Meeting of March 6, 2018; Minutes of the Workshop Meeting of March 8, 2018; Minutes of the Regular Meeting of March 12, 2018; Minutes of the Special Meeting-Attorney-Client Session of March 16, 2018. File Attachments 3-6-2018 DRAFT Special Meeting~EDH.pdf (233 KB) 3-8-2018 DRAFT Workshop.pdf (245 KB) 3-12-2018 DRAFT Meeting.pdf (260 KB) 3-16-2018 DRAFT Attorney-Client Session.pdf (207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Florida