Fort Walton Beach Council agenda — 04-26-11 regular — reading text

within 270 days from the date of the 270th contract signing. For every day past the day, the City of Fort Walton Beach will impose a one hundred ($ 200.00) per day liquidated damage for each day as not delivered. Jo 2 Apparatus, to insure proper break -in of all components while still under d warranty, shall be delivered under its own power - rail or truck freight shall t e not be acceptable. A qualified delivery engineer representing the contractor shall deliver the apparatus and remain for a sufficient length of time to a instruct personnel in the proper operation, care and maintenance of the equipment delivered. IV. CONTRACT AWARD: 1. The Bidder's proposal must be complete to be considered for award. 2. The City reserves the right to qualify, accept, or reject any or all vendors as deemed to be in the best interest of the City. The City reserves the right to Page 2 of 93  14.2.b accept or reject any or all proposals and to waive irregularities or technicalities in any proposal when in the best interest of the City. The City reserves the right to accept or reject any exception taken by the vendor to the terms and conditions of the Request for Proposal. 3. The City of Ft. Walton Beach reserves the right to accept any submittal, or any part or parts thereof, or to reject any and all submittals. 4. It is the City's intent to make an award within ninety (90) working days of the proposal due date. 5. Award, if made, will be in accordance with the terms and conditions herein. Y V Award, if made, shall be in the form of a Contract and Purchase Order L d Consideration may be given to the quality of work, discounts and pricing, references, response time, customer service and experience, and past J experience of the City with the vendor. M 0 Awarded vendor(s) will be given the City' s contract compliance document to complete and return within thirty ( 30) calendar days of contract award. a U- E R V. MINIMUM QUALIFICATIONS: Proposals shall only be considered from companies that a have an established reputation in the field of fire apparatus construction and have been in business for a minimum of 20 years. Proposing firms must operate a Quality Management 00M N System under the requirements of ISO 9001. Further, the company shall maintain dedicated service facilities for the repair and service of products. Evidence of such a facility shall be included in the vendor' s proposal. U- U) Each proposal shall furnish satisfactory evidence of their ability to construct the apparatus dCL specified and shall state the location of the factory where the apparatus is to be built. The Y proposal shall also show that the company is in position to render prompt service and to L furnish replacement parts. d L VI. PROPOSAL CONTENT: To standardize responses and simplify the comparison and J evaluation of the responses, all statements must be organized in the manner set forth below, c d separated into sections, and appropriately labeled. All information and materials requested s shall be provided in the proposal under a single cover. Chronological Business History & Organization - The full name and address of the firm. history of the firm, proving 20 years of experience. The branch office ( if any) that will perform the services described herein shall also be stated. The Principal -in- Charge of the branch office shall be identified. A statement shall be included from the firm which states, to the best of its knowledge, that there are no circumstances that shall cause a conflict of interest in performing services for the City of Ft. Walton Beach. 2. Technical Approach and Capabilities - The responding firm shall describe it's abilities and proposed method to plan, construct, and schedule, deliver the apparatus as outlined in the Bid Specifications Requirements. Describe ability to provide equipment Page 3 of 93  that conforms to all required standards and regulatory requirements listed in ine specifications. Provide information on firm' s Planning, ISO 9001 Quality Control Programs, Testing Capabilities, Certifications, and relevant manufacturing technologies available at production facilities. A copy of ISO 9001 Certificate of Compliance must be submitted with proposal. 3. References — It is the intent of the City to secure a fire service proven heavy duty ladder truck, which is manufactured in the U. S. A. The manufacturer of the truck shall provide a descriptive list of like units currently in service. The list shall include the date of delivery, Fire Department, address, name of fire chief, and telephone number. These references shall be provided with the returned bid. 5. Provide copies of all warranties that you propose to furnish as outlined in these Y specifications. L 6. Dedicated Service Facilities — Describe capabilities, and location( s) of service facilities for the repair and service of products relative to the equipment specified in this Request J for Proposals. M 7. Specification Requirements — Vendors submitting a proposal shall also complete the q lines on each specification item. Exceptions Meets ", " Exeeds ", and /or " Comments" may be allowed if they are equal to or superior to that specified and provided they are fuL_ listed and fully explained on a separate page. The City reserves to right to make the Failure to final judgement as to whether any item is equal or superior for it's needs. 3 complete and include the Specifications Requirements responses may render proposal a non -reponsive. M N r 8. Each proposal shall be accompanied by a drawing of each side of the proposed apparatus and a set of "Contractor's Specifications" consisting of a detailed description M of the apparatus and equipment proposed and to which the apparatus furnished under N contract shall conform. These specifications shall indicate size, type, model and make a y of all component parts and equipment. 9. Provide a current Certificate of Insurance with the coverage' s listed in General Conditions, Section 12, page 12, along with its proposal. The certificate shall be made out to the purchaser. The Certificate of Insurance shall endeavor to provide that owner be given 30 days advance notice of cancellation or non -renewal change in coverage. 10. Provide Price Quote for all equipment and services as indicated in the Specification Requirements and this Request for Proposals, including Unit Pricing for each item a included in Attachment "A ",Additional Equipment for New Ladder Truck. VII. SUBMISSION REQUIREMENTS: Responses to this RFP shall be submitted with pages Each proposal numbered in a plastic binder with section dividers for each section of the RFP. shall be submitted on 8 -1/ 2" x 11" paper bound on one side. Expensive papers and bindings are discouraged since no materials will be returned to the Proposer. Page 4 of 93  4.2. 4 1. REQUESTS FOR ADDITIONAL INFORMATION - During the proposal evaluation, Me City of Ft. Walton Beach reserves the right to request additional written information to assist in the evaluation of these qualifications. 2. INCURRED EXPENSES - The City is not responsible for any expenses, that proposers may incur in preparing and submitting