Okaloosa County BOCC — December 15, 2015 — APPENDIX C FDOT SUBRECIPIENT PROCUREMENT CHECKLIST

APPENDIX C - SUBRECIPIENT PROCUREMENT CHECKLIST Date: Step 1 - Funding Source: (check appropriate box) Federal (List Type) State Local Other Step 2 - Type of Procurement: (select appropriate box – include description of procurement) Professional Operations/ Rolling Stock Construction Materials & Supplies Services/Architectural Management/ Engineering Services Subrecipients Step 3 - Procurement Level: Micro Purchase – Procurements less than $2,500 Total Amount of Procurement: $ Action Completed (Yes/No) Comments Were Quotes Obtained? Recommended If quotes were obtained, are they attached? Small Purchase – Procurement greater than $2,500 but less than $35,000 Total Amount of Procurement: $ Action Completed (Yes/No) Comments Minimum amount (2) of Quotes Obtained? Are the quotes attached? Is there a Vendor Small Purchase Letter attached with applicable clauses listed? Is the appropriate Third Party Checklist completed and attached? Checklist can be found in the Procurement Guide. Competitive Procurement – Procurements greater than $35,000 Total Amount of Procurement: $ Action Completed (Yes/No) Comments Was the Request for Proposal (RFP) prepared and submitted for District approval prior to advertising? Were the applicable clauses included in the prepared RFP? After RFP process is complete, is the procurement package with selected bidder ready for district approval? Should be completed prior to final award.