Okaloosa County School Board — Workshop Meeting, January 13, 2025 — reading text

$(1,630,490.45) Note: This Budget Amendment contains large decreases in Federal revenue. This happens every year due to the way the District is required to budget entitlements such as Title I and IDEA. We must budget carryover funds as new revenue in new projects. We also must budget the carryover funds in the old projects until we receive permission from DOE to close them. This causes a temporary double budget of the carryover funds. Once DOE sends documentation to close out the old projects, usually in November or December, the old projects are reduced to $0.00 shown as a decrease in revenue on the Budget Amendment. File Attachments !BA 03 - Nov 2024.pdf (1,859 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Monthly Financial Statement for November 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 13, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for November 2024. Public Content The financial statement for the month ending November 30, 2024, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2024-11.pdf (832 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 13, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 01.13.2025.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 13, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,510.00 Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2025-01-13.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Payroll Warrant Register and Accounts Payable Warrant Register totaling $40,610,486.54; Self-Health Insurance Claims and Fees totaling $3,032,665.13; and Bank Transfers totaling $0.00 for November 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 13, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $40,610,486.54, Self- Health Insurance Claims and Fees in the amount of $3,032,665.13, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $40,610,486.54; Self-Health Insurance Claims and Fees totaling $3,032,665.13; and Bank Transfers totaling $0.00 for November 2024 are being presented to the School Board. File Attachments 05 - MIS 3478 - Warrant Register - November 2024.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Re-Enrollment with the Florida Agency for Healthcare Administration for participation in the Florida Medicaid program, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 13, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Recommended Action : Motion to approve re-enrollment with the Florida Agency for Healthcare Administration for participation in the Florida Medicaid program. Public Content The District normally receives approximately $650,000 per year in Medicaid revenue which is used to help fund the Health Services contract at schools. We originally enrolled as a Florida Medicaid provider in July 1999 and are required to re-enroll every five years. The Chief Financial Officer has submitted the re-enrollment form. File Attachments Medicaid Agreement - Okaloosa.pdf (439 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 ITB 25-02 Ruckel Middle School Sidewalk Improvements, presented by  Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 13, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $72,465.00 Budgeted : Yes Budget Source : Capital - 1.50 Mill, Project 2395 DW- SAFETY/ADA Recommended Action : Motion to approve the committee's recommendation to award ITB 25-02 Ruckel Middle School Sidewalk Improvements to James David Site Prep & Underground, LLC in the amount of $72,465.00. Public Content Request approval of the committee's recommendation to award ITB 25-02 Ruckel Middle School Sidewalk Improvements to James David Site Prep & Underground, LLC in the amount of $72,465.00. Funds will be paid from Capital Fund, Project 2395 DW-SAFETY/ADA. Copies of the Bid, Addendum 1, and award tabulation are attached. For additional information, please contact Bobby McElroy, Program Director, Maintenance at (850) 689-7159. File Attachments ITB 25-02 RUCKEL MIDDLE SCHOOL SIDEWALK IMPROVEMENTS.pdf (8,332 KB) ITB 25-02 Addendum 1.pdf (835 KB) ITB_25-02_TAB.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to