Okaloosa County School Board — Workshop Meeting, January 13, 2025 — reading text

Monday, January 13, 2025 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 13, 2025 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 13, 2025 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Superintendent's Human Resources Recommendations: Deleted item 8.11 Employee Suspension; deleted item 8.12 Employee Suspension, at the request of Lee Hale, Assistant Superintendent, Human Resources. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Jan 13, 2025 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In County Travel paid for November 2024, presented by Julie Perry, Chief Financial Officer. Meeting : Jan 13, 2025 - Workshop Meeting Type : Report Public Content In County Travel paid for November 2024, presented by Julie Perry, Chief Financial Officer. File Attachments In-County Travel Summary 01.13.2025.pdf (71 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out of County Travel paid for November 2024, presented by Julie Perry, Chief Financial Officer. Meeting : Jan 13, 2025 - Workshop Meeting Type : Report Public Content Out of County Travel paid for November 2024, presented by Julie Perry, Chief Financial Officer. File Attachments Out-of-County Travel Summary 01.13.2025.pdf (59 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 State of Florida State Board of Administration - Local Government Surplus Funds Trust Fund (Florida PRIME) - (An External Investment Pool) - For the Fiscal Years Ended June 30, 2024, and June 30, 2023 - Financial Audit-Report No. 2025-073 December 2024 Meeting : Jan 13, 2025 - Workshop Meeting Type : Report Public Content The Auditor General of the State of Florida has issued Report No. 2025-073 December 2024, State of Florida, State Board of Administration, Local Government Surplus Funds Trust Fund (Florida Prime) (An External Investment Pool) Financial Audit for the Fiscal Years Ended June 30, 2024, and June 30, 2023. The Auditor General requests that this report be presented to the School Board at its next meeting and that it be filed as a part of the public records of the School Board. File Attachments Local Government Surplus Funds Trust Fund-Financial Audit Report No 2025-073.pdf (604 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jan 13, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of December 9, 2024; Minutes of the Regular Meeting of December 9, 2024, recommended by the Superintendent for approval. Meeting : Jan 13, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of December 9, 2024; Minutes of the Regular Meeting of December 9, 2024. File Attachments 12-9-2024 Workshop - DRAFT.pdf (91 KB) 12-9-2024 Meeting - DRAFT.pdf (147 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for media center flooring in the amount of $26,937, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Jan 13, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,937.00 Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Crestview  High School for media center flooring in the amount of $26,937. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Crestview High School for media center flooring in the amount of $26,937. The remaining amount of $15,000 will be covered by Crestview High School. File Attachments Crestview 2024 Media Center Redo LVP.pdf (138 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Budget Amendment #3 - Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 13, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($1,630,490.45) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #3 - Fiscal Year 2024- 2025. Public Content On September 9, 2024, the School Board adopted the budget for fiscal year 2024-2025. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of November 2024: Fund Name Fund No. Amount Notes General Fund 1010 $ 568,839.20 Debt Service Funds 2xxx 0.00 Capital Project Funds 3xxx 814,040.58 Other Special Revenue Funds - Federal 42xx/44xx (3,278,619.93) See Note Below Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 16,120.08 Internal Service Funds (Self-Insured Medical) 7xxx 249,129.62 Total - All Funds