Okaloosa County School Board — Regular Meeting, July 12, 2021 — reading text

many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-07-12.pdf (426 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Request to Increase Purchase Order 21003302 Issued to WDR Mechanical Contractors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 12, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,950.00 Budgeted : Yes Budget Source : Capital Funds, Project 2385 Niceville HS Re-Insulation Piping & Ducts Recommended Action : Motion to approve the request to increase purchase order 21003302 issued to WDR Mechanical Contractors, Inc., an additional $8,950.00 for a revised total of $271,825.00. Public Content Request approval to increase purchase order 21003302 issued to WDR Mechanical Contractors, Inc., based on the award of ITB 21-08 that was originally School Board approved on April 12, 2021. An additional $8,950.00 will be added to the purchase order for a revised total of $271,825.00. The additional amount is required in order to purchase extra parts, including installation and labor, to complete the project. Funds will be paid from Capital Funds, Project 2385 Niceville HS Re-Insulation Piping & Ducts. A copy of the Request to Change or Trace Purchase Order Form is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments CHANGE ORDER FOR PO 21003302.pdf (53 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Sole Source Purchase Over $25,000: CAE Healthcare, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 12, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $55,479.56 Budgeted : Yes Budget Source : Federal, Project 1484 HEERF- Institutional Recommended Action : Motion to approve the purchase of equipment from CAE Healthcare, Inc. in the amount of $55,479.56. Public Content Request approval to purchase equipment from CAE Healthcare, Inc. in the amount of $55,479.56. This is a sole source purchase 6A- 1.012(12)(d). Funding will be paid from Federal, Project 1484 HEERF - Institutional. A copy of the quote is attached. For additional information, please contact Kelly Hayes, Principal, Okaloosa Technical College, at (850) 833-3500. File Attachments SOLE SOURCE AWARD - CAE HEALTHCARE.pdf (125 KB) CAE QUOTE.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Renewal of ITB 18-14 Physical and Occupational Therapy, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 12, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2019 Itinerant TCHS OCC/PHYS THERAPY Recommended Action : Motion to approve the renewal of ITB 18-14 Physical and Occupational Therapy, based on fixed pricing. The contract will be effective August 1, 2021, through July 31, 2022. Public Content Request approval to renew ITB 18-14 Physical and Occupational Therapy. The contract will be effective August 1, 2021, through July 31, 2022, and will be used on an as needed basis, based on fixed pricing. Vendors were ranked and awarded in the following order: 1) Orange Tree Staffing 2) Comprehensive Therapy Consultants 3) Educational Based Services 4) HealthPRO Heritage, LLC The District will first contract with the highest ranked vendor for all service needs; however, if the highest ranked vendor cannot meet any or all service needs the District will contract with the next highest ranked vendor until all service needs are met. Copies of the award tabulation and signed renewal confirmation letters are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL CONFIRMATION LETTERS.pdf (1,146 KB) ITB 18-14_TAB.pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries  Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid Over $25,000: The Stepping Stones Group, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 12, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant - Speech Recommended Action : Motion to approve contracting with The Stepping Stones Group, LLC, effective July 1, 2021 through June 30, 2022. Public Content Request approval to contract with The Stepping Stones Group, LLC to provide Speech Language Pathologist services through tag-on bid RFP 21-04 through Santa Rosa County School District, based on same pricing, terms and conditions. Services will be used on an as needed basis. Funding will be paid from General Funds, Project 0023 Itinerant - Speech. The contract is effective July 1, 2021 through June 30, 2022. A copy of the vendor confirmation letter is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments THE STEPPING STONES GROUP.pdf (195 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid: ITB 3873AH Food Service, Large Equipment, presented by Vince Windham, Program Director, Purchasing and recommended by the