Okaloosa County School Board — Regular Meeting, August 10, 2020 — reading text

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Emergency Purchase of Technology Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 10, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $352,800.00 Budgeted : Yes Budget Source : Federal Funds, Project 0451 Cares Act - ESSER Recommended Action : Motion to approve the emergency purchase of 1,200 iPads from Apple Education for a total amount of $352,800.00. Public Content Request approval to purchase 1,200 iPads from Apple Education needed for the District's online education program due to the COVID- 19 pandemic. The total amount of the purchase is $352,800.00 and pricing is from the State of Florida WSCA Participating Addendum Contract 43211500-WSCA-15-ACS. The purchase is made as an emergency purchase through School Board Policy 2-17(a)(12). Funds will be paid from Federal Funds, Project 0451 Cares Act - ESSER. A copy of the quote is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Emergency Purchase Request - Ipads 7-22-20.pdf (261 KB) EMERGENCY PURCHASE OVER $25,000-APPLE.pdf (261 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Emergency Purchase - Increase in Wide Area Network (WAN) Bandwidth per contact ITB 18-09, presented by Eric Mitchell, Director, MIS and Instructional Technology, and  recommended by the Superintendent for approval. Meeting : Aug 10, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $135,276.00 Budget Source : Federal Funds, Project 0451 Cares Act - ESSER Recommended Action : Motion to approve Emergency Purchase - Increase in Wide Area Network (WAN) Bandwidth per contact ITB 18-09, with an annual cost increase in the amount of $135,276.00. Public Content This is a request to increase bandwidth between school sites (WAN) of the network. The changes are attached. Most schools will see an increase. And most increases are a minimum of doubled, or up to a 5 times increase. This will increase our annual cost by $135,276.00, which equates to a monthly increase of $11,273.00. Once the school year begins it is our intent to reduce this bandwidth once we’ve established a new baseline for need. We’ve also requested additional funds from E-Rate to help offset the costs, but approval of that is unlikely at this time. For Additional information please contact Eric Mitchell at 850-689-7153. File Attachments Emergency Purchase Request - Increase WAN Speeds 7-31-20.pdf (259 KB) 2020 BANDWIDTH INCREASE DRAFT.pdf (95 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Emergency Purchase - Increase in Internet Speed per contract ITB 18-10, presented by Eric Mitchell, Director, MIS, and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Aug 10, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $117,300.00 Budget Source : Federal Funds, Project 0451 Cares Act - ESSER Recommended Action : Motion to approve Emergency Purchase to Increase in Internet Speed per contract ITB 18-10, with a total annual cost increase in the amount of $117,300.00. Public Content This is a request to increase the speed of the internet from 5GBS to 20 GBS for the purpose of handling the potential need required with increasing video streaming. This will increase the annual costs by $117,300.00, which equates to a monthly increase of $9,775.00. Once the school year begins it is our intent to reduce this bandwidth once we’ve established a new baseline for need. We’ve also requested additional funds from E-Rate to help offset the costs, but approval of that is unlikely at this time. For Additional information please contact Eric Mitchell at 850-689-7153. File Attachments Emergency Purchase Request - Increase Internet Speeds 7-31-20.pdf (259 KB) 2020 BANDWIDTH INCREASE DRAFT.pdf (95 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 10, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,942.00 Budgeted : Yes Budget Source : Federal Funds, Project 0483 Cares Act - Adult Ed Recommended Action : Motion to approve the purchase of computer equipment from Dell in the amount of $42,942.00. Public Content Request approval to purchase of computer equipment from Dell in the amount of $42,942.00. The purchase is made through State of Florida Alternate Contract 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 0483 Cares Act - Adult Ed. Copies of the quotes are attached. For additional information, please contact Kelly Hayes, Principal, Okaloosa Technical College, at (850) 833-3500. File Attachments DELL QUOTES.PDF (153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Exempted Purchase Over $25,000: Achieve3000, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 10, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $131,925.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading