Okaloosa County BOCC — November 16, 2013 — reading text

Packet Pg. 532  Gulf Consortium Agenda August 22, 2013 9:30 a.m.-12:00 (EDT) Sheraton Sand Key – Gulf Meeting Room 1160 Gulf Blvd. Clearwater Beach, FL 33767 1. Call to Order 2. Consent Agenda a. Minutes Approval b. Updated List of Directors/Alternates c. Financial Report 3. Report from National Association of Counties (NACO) 4. Update on Natural Resource Damage Assessment (NRDA) 5. Plan Funding Alternatives 6. Draft Statement of Services 7. Rules Review Process 8. Update by Florida Department of Environmental Protection (FDEP) 9. Update by Florida Fish and Wildlife Conservation Commission (FWCC) 10. Selected Counties Activities to Implement RESTORE a. Pinellas b. Hillsborough c. Pasco 11. Educational Presentations – Tampa Bay a. Dr. Bill Hogarth, FL. Institute of Oceanography b. Ms. Suzanne T. Cooper, Tampa Bay Regional Planning Council c. Ms. Holly Greening, Executive Director, Tampa Bay National Estuary Program 12. Future Meetings Information: a. September 18, 2013 10:00 am – Noon EST Marriott West Palm Beach Packet Pg. 533  b. Potential October meeting that may coincide with 5 State Regional Meeting in Pensacola - TBD c. November 13, 2013 9:00 am – 11:00 am EST Daytona Hilton 13. Public Comment 14. Adjourn Packet Pg. 534 Packet Pg. 535 Packet Pg. 536  Gulf Consortium August 22, 2013 Agenda Item # 6 Draft Scope of Services for Gulf Consortium RESTORE Act Program Design Executive Summary: As the Consortium begins to anticipate the release of U.S. Treasury Rules and funding availability, it is opportune to begin consideration of the services a consultant(s) may provide. In conjunction with the partnership with Leon County for procurement services and potential fiscal agent services with the Leon County Clerk of Court, the Consortium would be prepared to commence full-time operations. Background: As a requirement of the RESTORE Act, state and local laws, a competitive solicitation will be required to select consultant(s) that the Consortium may engage. This Draft Scope of Services is the beginning of the process to refine the direction the Consortium would require of the consultant(s). Analysis: This item is a work in progress and it is hoped that Consortium Directors will use the expertise of respective county staff’s to improve this draft. Fiscal Impact: None, at this time. Recommendation: Direct Consortium staff to incorporate suggestions provided by Consortium Counties and present a final draft Scope of Services at the September meeting. Prepared by: Doug Darling, Interim Manager Moved ____________________; Seconded____________ . Action: Approved____; Approved as amended_______; Defeated_________. Page 1 of 4 Packet Pg. 537  SCOPE OF SERVICIES The following provides an outline for both mandatory and optional services that are anticipated for F l o r i d a ’ s i m p l e m e n t a t i o n o f t h e O i l Spill Impact Funding Program (Program) (Pot #3/Gulf Consortium) of the Resources and Ecosystems Sustainability, Tourist, Opportunities, and Revived Economies of the Gulf Coast States Act of 2012 (RESTORE Act). It is the intent to establish a long-term partnership with the selected consultant(s) who shall work with the Gulf Consortium (Consortium) to develop the State Expenditure Plan required by the RESTORE Act. The anticipated initial contract term is 5 years with 3 options to renew. The optional services may be required at a later date but should be considered and submitted with responses. The mandatory services are: (1) Program Design and: (2) Plan Development. The optional services are: (3) Grant Management and: (4) Program Implementation. In accordance with the Gulf Coast Ecosystem Restoration Council's (Council's) Comprehensive Plan and its State Expenditure Plan (Plan) development guidance, along with applicable anticipated U.S. Treasury regulations, the consultant shall work with the Florida Gulf Consortium (Consortium) to develop the State Expenditure Plan and design and implement the overall Program. The work is broken down into f o u r components: Program Design, Plan Development, Grant Management, and Program Implementation. Program Design means: all activities of the Consortium to implement the requirements of the RESTORE Act. Plan Development means: all activities to produce a State Expenditure Plan for approval by both the Governor of Florida and the Gulf Coast Ecosystem Restoration Council (Council) Grant Management means: all activities associated with the financial accountability of RESTORE Act grants issued to/on behalf of/ or through the Consortium. Program Implementation means: all activities for Plan execution, communications, program metrics, auditing and reporting. 1. PROGRAM DESIGN The development of the Consortium RESTORE Program that includes at a minimum: • Timelines for all Program Components (Program Design, Plan Development, Grant Management, and Program Implementation) • All resources anticipated for each Program Component to include: o Estimated cost o Estimated staffing Deliverable: Gulf Consortium RESTORE Program (XX days after award) Page 2 of 4 Packet Pg. 538  2. PLAN DEVELOPMENT Deliver a Gulf Consortium State Expenditure Plan that includes at a minimum: • Inventory and review of existing community, stakeholder and government plans and programs. • Development of on-line forms and systems for project applications, review, public comment and tracking that is updated with current funding decisions by any funding source. • A strategy for regionalism, water shed, or other grouping that will guide Plan Development. • The amount of funding for each project, program and activity. • The proposed start and completion date for each project, program and activity. • A method to determine how best available science was used for each project, program and activity. • A method to confirm that each project, program and activity contribute to the overall economic and ecosystem recovery of the Gulf Coast. • A method to confirm that each project, program and activity is an eligible activity under the RESTORE Act. • A method to confirm that each project, program and activity does not exceed the 25 percent limit for infrastructure OR a method to document exceptions as allowed by the Act. • An estimation of collaborations, partnering or other matching funds that may greatly enhance a particular project, program or activity. This includes any leveraged funds. • A communications plan that includes: o A strategy for robust public involvement, public meetings and interactive web sites that ensures the public’s right to know. This includes public participation in the selection process. o A strategy and system that keeps local, state, and federal governments informed. • A matrix of how projects, programs and activities are consistent with the Goals and Objectives of the Gulf Coast Ecosystem Restoration Council’s Plan. • Development of metrics that will be used in individual project, program and activity evaluation and ranking. • A strategy for Consortium selection process that includes review by the State’s Technical Working Group. Deliverable: Gulf Consortium State Expenditure Plan 3. GRANT MANAGEMENT Develop a strategy and plan for grant management of RESTORE Act grants that may: • Be received by the Consortium • Be issued by the Consortium • Be the responsibility of the Consortium • Require contracts be issued by Consortium • Require contracts issued on behalf of the Consortium Page 3 of 4 Packet Pg. 539 4. PROGRAM IMPLEMENTATION A Program Implementation Plan that will at a minimum include: • Incorporate all four components of the Program • Overall comprehensive Program Management System • Management and reporting procedures • Work plan/schedule with key implementation tasks and timelines • Accountability and Monitoring Plan that includes: o Financial reporting and auditing policies and procedures o Project, program and activity effectiveness tool • Management and organizational structure chart • Project review and tracking process flow chart • Continued public engagement approach and strategy • Communications plan for ongoing public outreach and information flow • Metrics that will be used to measure overall program progress, and success • 5-year Program Budget Page 4 of 4 Packet Pg. 540 Trip Report of Gulf Coast Ecosystem Restoration Council (GCERC) Meeting on August 28, 2013 in New Orleans Sept. 1, 2013 1. This meeting was attended by Commissioner Parisot and Mr. Sal Nodjomian of Matrix, Inc., consultant to Okaloosa County for RESTORE. The agenda and list of GCERC members are in Attachment 1. I was the only County Commissioner from Florida and one of two gulf Consortium Directors in attendance. 2. Welcome statements were given by Ms. Penny Pritzker, Sec’y of Department of Commerce and GCERC Chair, and by Louisiana Governor Bobby Jindal. Comments of note by Gov. Jindal was that BP should “stop its soapbox public service announcements” and put the billions of dollars being spent on those toward gulf Coast restoration. 3. During the Overview of the Initial Comprehensive Plan, Justin Ehrenworth, Executive Director of GCERC, highlighted the voluminous amount of oral and written public inputs that had been received and considered since the draft Plan was published in May 2013. (These can be found in great detail at www.RestoretheGulf.gov and clicking on “Gulf coast Ecosystem Restoration Council Posts Materials for August 28, 2013 Council Meeting”. My brief synopsis of changes to the Plan between the May 2013 Draft Initial Comprehensive Plan and the August 2013 Initial Comprehensive Plan is that there was more emphasis added to getting public inputs in various sections of the Plan, and adding on page 8, under the 5th Goal to “support ecosystem restoration