Okaloosa County BOCC — November 16, 2013 — reading text

Form SHIP AR/2009 67-37.008(3)(0. FAG. Effective Date: 11/2009 Title: SHIP Annual Report Report Status: Unsubmitted Okaloosa County/Fort Walton Bch FY 2012/2013 Form 1 Page 1 Packet Pg. 415  Form SHIP ARi2009 67-37.008(3)(f), FAG. Effective Date: 11/2009 SHIP Distribution Summary Homeownership Rental Totals: Subtotals: $25,300.00 6 $49,985.00 Additional Use of Funds Counseling IA~m'n From Program Income $1,U~L.UUI Admin From Disaster Funds Program Income (Interest) Program Income (Payments) $10,921.00 Recaptured Funds Disaster Funds Other Funds Carryover funds from previous year $.00 Total: $83,605.00 * Carry Forward to Next Year: $.00 NOTE: This carry forward amount will only be accurate when all revenue amounts and all expended, encumbered and unencumbered amounts have been added to Form 1 Form 2 Page 2 Packet Pg. 416  Form SHIP ARl2009 67-37.008(3)(fj, FAG. Effective Date: 11/2009 Rental Unit Information Recap of Funding Sources for Units Produced ("Leveraging") Public Moneys Expended Private Funds Expended Contribution Value of All Units SHIP Program Compliance Summary - Home Ownership/Construction/Rehab Program Compliance - Income Set-Asides $49,985.00 $25,300.00 Moderate Totals: $.00 $25,300.00 $49,985.00 o Totals: $.00 o $.00 o $.00 o Form 3 Page 3 Packet Pg. 417  Form SHIP AR/2009 67-37.008(3)(1), FAG. Effective Date: 11/2009 Number of Households/Units Produced Totals: o Characteristics/Age (Head of Household) Totals: o Family Size Totals: o Race (Head of Household) Totals: o Special Needs (Any Member of Household) Totals: o Special Target Groups for Funds Expended (Le. teachers, nurses, law enforcement, fire fighters, etc.) Set Aside Form 4 Page 4 Packet Pg. 418  Form SHIP ARI2009 67-37.008(3)(D. FAG. Effective Date: 1112009 Expended Funds Okaloosa County/Fort Walton Bch 2012 Interim-2 Page 5 Packet Pg. 419  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 3, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Approval of Parks Advisory Committee Member for District 5 DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Consideration of a proposed candidate for the Parks Advisory Committee. BACKGROUND: The Okaloosa County Board of County Commissioners adopted Ordinance No. 13-07 regulating County Recreation Areas. The establishment of a Parks Advisory Committee was included within this ordinance, for the purpose of advising the BOCC and Parks Division to improve various aspects of the county recreational system. The members of the Parks Advisory Committee have been heavily involved in making parks and recreation related recommendations to the Board of County Commissioners, doing research and tapping their various contacts with the public to form these recommendations. This position on the committee is currently vacant. Paige Floyd-Hart from the unincorporated area of District 5 has applied for appointment to the Parks Advisory Committee. OPTIONS: Approve / Disapprove. RECOMMENDATIONS: Staff requests Board approval of the appointment of Paige Floyd- Hart to the Parks Advisory Committee to serve a three year term as District 5 representative. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 420 Packet Pg. 421  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Clarification of Retaining Legal Services DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: The purpose of this agenda request is to clarify the authority required to obtain legal services. The attachment shows the current policy and the recommended change. OPTIONS: Approve or reject. RECOMMENDATIONS: Staff recommends approval. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 422  CURRENT POLICY FOR OBTAINING LEGAL SERVICES “The process for retaining legal services, such as county attorney, bond counsel, conflict counsel and any other attorney, shall be directed by the Board.” RECOMMENDED CHANGE “The process for obtaining legal services of a County Attorney shall be at the direction of the Board. Outside legal services, to include, but not limited to, bond counsel, conflict counsel and other counsel of a specialized or limited nature, shall be at the concurrence of the County Attorney and County Administrator. However, nothing herein shall be deemed to limit the Board’s authority to retain legal counsel, other than the County Attorney, when and if the Board shall deem such action appropriate.” Packet Pg. 423 Packet Pg. 424 Packet Pg. 425  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Approve Agreement for Lease of 4 Motor Graders DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: On April 25, 2013 the Board approved the Award of 4 motor graders to be leased from Cowin Equipment @ $15,976.56 per grader. During the review of the subsequent lease documents, staff took exception to some of the proposed conditions. These have now been amended to the County Attorney’s satisfaction. Attached is an e-mail of explanation from Mr. Dowd, the revised agreement with Kansas State Bank of Manhattan, a buyback bond, Cowin’s buyback letter and the Resolution. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends approval and execution of the agreement. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 426 Packet Pg. 427 Packet Pg. 428 Packet Pg. 429 Packet Pg. 430 Packet Pg. 431 Packet Pg. 432 Packet Pg. 433 Packet Pg. 434 Packet Pg. 435 Packet Pg. 436 Packet Pg. 437 Packet Pg. 438 Packet Pg. 439 Packet Pg. 440 Packet Pg. 441 Packet Pg. 442 Packet Pg. 443 Packet Pg. 444 Packet Pg. 445 Packet Pg. 446 Packet Pg. 447 Packet Pg. 448 Packet Pg. 449 Packet Pg. 450 Packet Pg. 451  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Uncollectible Accounts, September 30, 2011 DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: Annual write off of Accounts Deemed Uncollectible BACKGROUND: The employees of Okaloosa County Water and Sewer System have worked diligently at collecting past due final bills. However, there comes a time each year when we must adjust the accounts to reflect estimated "uncollectibles". The past policy of the County is to write off the accounts that are past due more than twelve months, which in this instance is through September 30, 2011. The attempt to collect by the water and sewer department is an ongoing process. The Collection Bureau of Fort Walton Beach, Inc. has been contracted to assist in the collection of terminated accounts 60 days past due. The attached letter from Jodi Gates, Financial Services Manager for the Clerk of Circuit Court, addresses the past policy of the Board of County Commissioners. As stated in her letter, the current balance for FY2012 as of September 30, 2012 was $157,921.68. The updated amount after further collections is $147,987.02 (See attached report). The write-off will represent approximately 79% of water and sewer fees and approximately 21% will represent third party payments collected by water and sewer. Therefore, for FY2012 the actual write-off for water and sewer will be approximately $116,909.75 and the third party payments will be approximately $31, 07727. The FY2013 operating revenue budget is $23,233,273.00. Therefore, the total estimated uncollectible amount is equal to .64% of the annual operating budgeted revenue. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS staff recommends that the Board of County Commissioners authorize the write off of delinquent accounts in the amount of $147,987.02. RECOMMENDED BY: APPROVED BY: