Okaloosa County BOCC — November 16, 2013 — reading text

pipeline prone to scaling and stress on system appurtenances. BACKGROUND: The original pump and treat system design includes shared piping. Due to the size and configuration of the pipes in the pipeline, the pressure exerted on each recovery well pump is stressing the pumping system and causing an inordinate amount of iron scaling in the pipeline. Staff believes that the additional stress on the system caused both pumps to be replaced in the last year. To relieve the pressure stress and reduce scaling, each recovery well needs to be piped independently. The pipeline for Recovery Well (RW)-1 will require a 6 inch pipe 4200 feet in length. The pipeline for RW-2 will require 3200 feet of 4 inch pipe. The piping acquisition will include fittings and other appurtenances required. The current pipeline will be temporarily abandoned. Staff anticipates a modification to the Wright Landfill Remedial Action Plan that will require the installation of RW-3. The existing pipeline will be the be cleaned and brought back in service to transport recovered groundwater from RW-3 expected to be required by the FDEP through analysis of sampling and hydraulic data. The cost for the price will not exceed $75,000 and is included in the 2013 budget. The installation of the piping will be performed by Okaloosa County Facility Maintenance. OPTIONS: Approve/Disapprove acquisition of piping and related materials for the Wright Landfill Remediation system. RECOMMENDATIONS: Staff recommends that the Board approve the purchase of the piping materials at a not to exceed cost of $75,000. RECOMMENDED BY: Packet Pg. 384 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 385  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 3, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Southbound Hwy 4 Right Turn Lane at Galliver Cutoff DEPARTMENT: Public Works BCC DISTRICT: 3 STATEMENT OF ISSUE: The Florida Department of Transportation (FDOT) is requesting a temporary construction easement from Okaloosa County in order to accommodate the construction of a southbound right turn lane at the intersection of SR 4 (SR 189) and Galliver Cutoff. The intent of the project is to improve traffic flow and overall safety in the area of this intersection. BACKGROUND: Proposed improvements at the intersection are to be paid for by FDOT through a construction contract that is to be administered by the State. Neither County forces or funds will be utilized in the execution of this project. FDOT has provided a Resolution to the Board of County Commissioners for consideration that demonstrates the Board's support of the project along with the dedication of a required Temporary Construction Easement. A Copy of the Resolution as well as the Temporary Construction Easement is attached along with location maps for reference. OPTIONS: Approve/Disapprove the requested Resolution and Temporary Construction Easement to the Florida Department of Transportation for improvements at SR 4 (SR 189) and Galliver Cutoff. RECOMMENDATIONS: Approve the requested Resolution and Temporary Construction Easement to the Florida Department of Transportation for the improvements at SR 4 (SR 189) and Galliver Cutoff. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 386 Packet Pg. 387 Packet Pg. 388 Packet Pg. 389 Packet Pg. 390  Baker Galliver Cutoff (County Road 189) Convenience Store at intersection of SR 189 and Galliver Cutoff Packet Pg. 391  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Paul Lawson SUBJECT: Inmate Telecommunications Services DEPARTMENT: Corrections BCC DISTRICT: All STATEMENT OF ISSUE: The Department of Corrections requests authorization to confirm and negotiate commission levels and award the Inmate Telecommunications Services contract to Securus and authorize the Chairman to sign the subsequent contract. Securus Technologies offers the best commission structure and was ranked as the provider most qualified to serve Okaloosa County. BACKGROUND: A Request for Proposals was issued on August 2, 2013. A selection committee consisting of Donna Lawler, Systems and Networks; Bob Card, Information Systems Applications; Tammy Matthews and Audie Beadle, Department of Corrections; Jack Allen, Purchasing met on August 21, 2013, to review and rank 5 proposals. Securus offers the best commission structure and was ranked as the provider most qualified to serve Okaloosa County. Ranking was based on each vendors understanding of the scope of work, references, experience and pricing. Securus has demonstrated their integrity, experience, and understanding of the scope of work and has provided outstanding performance over the past 4 years. Securus is a well established inmate telecommunications provider with over 30 years experience in jails and prisons around the country. The Department of Corrections provides on-site visitation to all inmates each week. New technology now provides for web-based video visitation for inmates and their families, friends and attorneys by locating detention grade video visitation equipment in inmate housing areas. This equipment would enable potential visitors to schedule visits via the internet at times and from locations more convenient to them, and preclude the need for them to come on-site. Adding this feature promises to bring additional revenue to the general fund, to reduce inmate movement inside the facility and the amount of time invested to accommodate on-site visits. OPTIONS: Approve Reject RECOMMENDATIONS: Approval Packet Pg. 392 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 393 Packet Pg. 394  SUMMARY OF PROPOSED TELEPHONE RATES AND CORRESPONDING COMMISSIONS Local Charge - $1.99 base charge ($1.99 / 15 Minutes) Commission Option 1: 84.1% Commission Option 2: 81.3% IntraLATA - $1.89 base charge / $0.30 per minute ($6.39 / 15 Min) Commission Option 1: 84.1% Commission Option 2: 81.3% InterLATA - $1.89 base charge / $0.30 ($6.39 / 15 Min) Commission Option 1: 84.1% Commission Option 2: 81.3% Interstate1 - $4.09 base charge / $0.89 per minute ($17.44 /15 Min) Commission Option 1: 84.1% Commission Option 2: 81.3% Guaranteed Minimum Annual Commission: Option 1 $400,000 year 1, 80% of previous year thereafter Option 2 $350,000 year 1, 80 % of previous year thereafter (includes AIS and PTE) 1 Recent FCC rulings may affect these rates and corresponding commissions payable. 1 Packet Pg. 395  COMMISSION POTENTIAL BASED ON CURRENT UTILIZATION: CURRENT CONTRACT: 65.6% $ 25,800 / MONTH $ 309,600 / YEAR PROPOSED OPTION 1: 84.1% $ 33,076 / MONTH $ 396,911 / YEAR PROPOSED OPTION 2 (Includes AIS and PTE): 81.3% $ 31,975 / MONTH $ 383,696 / YEAR 2 Packet Pg. 396  SUMMARY OF PROPOSED VIDEO VISITATION RATES AND CORRESPONDING POTENTIAL COMMISSIONS ALL 20 MINUTE REMOTE VIDEO VISITS ARE $20.00 Commission Option 1: 10% @ 1 visit per inmate/per month 20% @ 1.5 visits per inmate/per month 25% @ 2 visits per inmate/per month Examples: 600 visits = $12,000 10% Commission = $ 1,200 / $14,400 per year 900 visits = $18,000 20% Commission = $ 3,600 / $43,200 per year 1200 visits = $24,000 25% Commission = $ 6,000 / $72,000 per year Commission Option 2: 20% @ 1 visit per inmate/per month (Using County Network) 30% @ 1.5 visits per inmate/per month 45% @ 2 visits per inmate/per month Examples: 600 visits = $ 12,000 20% Commission = $ 2,400.00 / $ 28,800 per year 900 visits = $ 18,000 30% Commission = $ 5,400.00 / $ 64,800 per year 1200 visits = $24,000 45% Commission = $10,800.00 / $129,600 per year 3 Packet Pg. 397  PROPOSED INMATE PHONE CARD COMMISSION RATES 65.6% of the total sales $10.00 phone card nets $6.56 $20.00 phone card nets $13.12 FY13 Net = $78,720 Commissions from phones and video visitation go to the general fund. Commissions from the sale of phone cards go to the prisoner benefit fund. 4 Packet Pg. 398  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: SHIP 10/11 through 12/13 Annual Report and Regulatory Certifications DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: To continue to participate in the State Housing Incentives Partnership (SHIP) program, the County must approve the 12/13 SHIP Annual Report and the Chairman must also sign regulatory certification for the 10/11 and 11/12 SHIP program. BACKGROUND: Part VII of Chapter 420 of the Florida Statutes creates the State Housing Incentives Partnership (SHIP) program which provides funds for the provision of affordable housing. Since 1993, the Okaloosa Community Development Corporation (CDC) has served as the County’s SHIP Program Administrator. As part of this function, the CDC must provide various reports and certifications to the Florida Housing Finance Corporation. The attached annual report must be approved by the Board, and the regulatory certifications signed by the Chairman so that the CDC can forward them to the Housing Finance Corporation. RECOMMENDATION: The Growth Management Department requests that the Board approve the 10/11 through 12/13 SHIP Annual Report and Certification, and authorize the chairman to sign the SHIP regulatory certifications. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 399 SHIP AR02-1 CERTIFICATION For Implementation of Regulatory Refonn Activities Required by S.H.I.P. On behalf of Okaloosa County ,I hereby certifY that the following Name of Local Government infonnation is true and