Okaloosa County School Board — Workshop Meeting, August 20, 2020 — reading text

presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-24-20.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 20, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,220.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-08-24.pdf (435 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Payroll Warrant Register and Accounts Payable Warrant Register for July 2020, totaling $9,068,597.53, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 20, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $9,068,597.53. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for July 2020, totaling $9,068,597.53, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 01 - MIS 3478 - Warrant Register - July 2020.pdf (546 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Emergency Purchase of Accelerate Student Workbooks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 20, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $197,622.88 Budgeted : Yes Budget Source : General Funds, Project 3105 Instructional Materials - Textbook Recommended Action : Motion to approve the emergency purchase of Accelerate K-5 student workbook sets from Edgenuity, in the amount of $197,622.88. Public Content Request approval of the emergency purchase of 3,601 Accelerate K-5 student workbook sets from Edgenuity at a cost of $54.88 per set for a total of $197,622.88. The workbook sets are needed for the elementary students who are participating in the Accelerate online program due to the COVID-19 pandemic. The purchase is exempt through 6A-1.012(11)(b) and made as an emergency purchase through School Board Policy 2-17(a)(12). Funds will be paid from General Funds, Project 3105 Instructional Materials - Textbook. Copies of the Letter Requesting Approval, Quote and purchase order are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments LETTER REQUESTING APPROVAL.pdf (91 KB) EMERGENCY QUOTE.pdf (43 KB) EDGENUITY PURCHASE ORDER.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Request for Price Increase of ITB 18-07 Custodial Equipment and Repair Services-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 20, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, effective August 25, 2020. Public Content Request approval of the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide. The price increase is allowable based on contract terms and is due to an increase by the manufacturer. The price increase will be effective August 25, 2020. The contract is used on an as needed basis. Funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the vendor's request, acceptance of price increase and revised award tabulation are attached. For additional information, please contact Dr. Bill Smith, Program Director, Facilities Planning, Custodial Services at (850) 689-7890. File Attachments REQUEST FOR PRICE INCREASE.pdf (78 KB) ACCEPTANCE OF PRICE INCREASE.pdf (64 KB) REVISED AWARD TABULATION.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Renewal of ITB 20-03 Petroleum Products & Antifreeze, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 20, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 20-03 Petroleum Products & Antifreeze. The renewal is effective September 15, 2020 through September 14, 2021. Public Content Request approval to renew ITB 20-03 Petroleum Products & Antifreeze with Davison Oil Company, based on the same pricing, terms and conditions. The contract will be used on an as needed basis and is effective September 15, 2020 through September 14, 2021. Funds will be paid from General Funds. Copies of the renewal documents are attached. For additional information, please contact Jay McInnis, Program Director, Transportation, at (850) 689-7303. File Attachments RENEWAL OF ITB 20-03.pdf (306 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Exempted Purchase Over $25,000: n2y, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 20, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,879.72 Budgeted : Yes Budget Source : Federal Funds, Project 1405 Title II - PART A TCH & PRINC Recommended Action :