Okaloosa County School Board — Workshop Meeting, August 20, 2020 — reading text

Thursday, August 20, 2020 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *************************************************** NOTICE This Board Workshop is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 20, 2020 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 20, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added Item 8.20 Request Closure of the Riverside Elementary School Child Care Program 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Aug 20, 2020 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of July 23 - August 5, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 20, 2020 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of July 23 – August 5, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Jul 23 - Aug 5.pdf (12 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of July 23 - August 5, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 20, 2020 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of July 23 – August 5, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Jul 23 - Aug 5.pdf (10 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Update on Reopening Schools During COVID 19, presented by Superintendent Marcus Chambers and his Executive Staff. Meeting : Aug 20, 2020 - Workshop Meeting Type : Discussion Public Content At each Board Workshop Meeting until August 31st, Mr. Chambers and his staff will update the Board Members on the reopening of schools during COVID 19. After school starts, Mr. Chambers and his staff will continue to update the Board Members on school operations during COVID 19. 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Aug 20, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of August 6, 2020; Minutes of Regular Meeting of August 10, 2020, recommended by the Superintendent for approval. Meeting : Aug 20, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of August 6, 2020; Minutes of Regular Meeting of August 10, 2020. File Attachments 8-6-2020 Workshop - DRAFT.pdf (244 KB) 8-10-2020 Meeting - DRAFT.pdf (245 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Budget Amendment #10 - Fiscal Year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 20, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 24, 2020 Absolute Date : Aug 24, 2020 Fiscal Impact : Yes Dollar Amount : $6,067,648.23 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #10 - Fiscal Year 2019- 2020 Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of June 2020: General Fund $ 900,431.00 Debt Service Funds (6,672.18) Capital Projects Funds 204,258.10 Other Special Revenue Funds - Federal 6,263,131.47 Other Special Revenue Funds - Food Service (1,293,500.16) Total - All Funds $6,067,648.23 File Attachments !BA 10 - June 2020.pdf (1,780 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Monthly Financial Statement for June 2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 20, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 10, 2020 Absolute Date : Aug 10, 2020 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2020 Public Content The financial statement for the month ending June 30, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2020-06-30.pdf (725 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Aug 20, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment