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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: April 1, 2014
TO: Honorable Chairman and Members of the Board
FROM: John Vaughn
SUBJECT: Outstanding Invoices
DEPARTMENT: Fleet
BCC DISTRICT: All
STATEMENT OF ISSUE: Request approval to pay for four outstanding invoices. Three to
Comdata (February 3, 2014 for $594.28, February 17, 2014 for $445.17 and March 3, 2014 for
$58.23) for a total of $1,097.68, and another invoice to Mobark dated January 28, 2014 for
$2,907.40.
BACKGROUND: Historically these invoices have been paid by after-the-fact purchase orders.
"After-the-fact" meaning the department submitted a requisition and authorized the purchase
prior to a purchase order being issued. Finance no longer approves of this technique. Fleet
Operations requests approval for direct payment of these four outstanding invoices.
OPTIONS: Approve/Disapprove.
RECOMMENDATIONS: Recommend approval of a direct payment for four outstanding
invoices as outlined above.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator