Fort Walton Beach Council agenda — 08-27-13--special--rules and procedures — reading text

Agenda — City of Fort Walton Beach Special Meeting of the City Council of Fort Walton Beach Tuesday, August 27, 2013 5: 00 PM 101 Miracle strip Parkway Fort Walton penes, FL 32518 1. CALL TO ORDER 5: 00 PM Meeting will be called to order on August 27, 2013 at Council Chamber, 107 Miracle Strip Parkway, Fort Walton Beach, FL. 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS 3. 1. Presentation on Robert' s Rules of Order Synopsis: ( Executive Assistant) The City Attorney will present information related to Robert' s Rules of Order to City Council. trAC11MVN rs: Ril rl s Rulc[ I' rc,w, Nann 01) n ) 3. 2. Presentation on Florida Sunshine Law Synopsis: ( Executive Assistant) The City Attorney will present information related to the Florida Sunshine Law to City Council. A I I W uNWNrs: Smshine I uw Pea Ial ( YDI) 4. ADJOURNMENT Quasi -Judicial — denotes that the item must be conducted as a quasi -judicial hearing in accordance with Florida Statutes. Action —Direction— Discussion items may be acted upon by the City Council by either a motion with a vote in accordance with Robert' s Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim Cory Council ojFort Walton Beach Page I Printed 812112013 Special Meeting Agenda August 27, 2013 record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( Chapter 286. 01 105, F. S.) The City of Fort Walton Beach adheres to the Americans with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 833 -9509 to make a request. For Hearing Impaired dial the City Hall TDD #850 -833- 9925 or 1- 800 -995 -8771 ( TDD) or 1- 800 -955 -8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. All City of Fort Walton Beach council and board meetings are recorded. The video can be accessed at www.fwb. org. Page 2 Printed 812112013 City Council of Fort Walton Beach  3. 1 City Council of Fort Walton Beach IV CITY MANAGER MEMORANDUM To: Michael D. Beedie, City Manager From: Carole Jones, Executive Assistant Date: August 27, 2013 Presentation on Robert' s Rules of Order ATTACHMENTS: Robert' s Rules Presentation ( PDF) SIGNATURE BLOCK: Carole Jones Completed 08/ 21/ 2013 2: 07 PM Carole Jones Completed 08/ 21/ 2013 2: 07 PM City Manager Completed 08/ 21/ 2013 2: 25 PM City Council Pending Page 1 of 1 r For Orderly Attachment Ruhert' s Rules Presentation ( 2401  Introduction Robert' s Rules are used throughout the United States and the State of Florida to provide parliamentary procedure for law- making bodies. Fort Walton Beach Code 2. 01. 01 states that " Council meetings shall be conducted pursuant to Robert' s Rules of Order, except to the extent that they conflict with the city charter or the laws of the state." r The city attorney for the City of Fort Walton Beach acts as the parliamentary officer. This means he /she has a working knowledge of parliamentary procedure and assists the city council in adhering to Robert' s Rules. Attachment Robert 's Rules Presentation ( 2681 : Presentation on Robert's Rules of Order) n As mayor, the chairperson has the same rights in debate as any other member, but impartiality is a requirement while presiding. The chairperson may not comment or participate in advocacy, but is permitted to join the discussion without bias to either side. o To participate in the discussion as an advocate for a specific position, he or she must " pass the gavel," relinquishing the chair to the vice president or other qualified member who has not spoken on the question. r Temporary occupants may be: vice -president or an elected or appointed chairmen pro tem. Once the chairperson has relinquished the chair, he should not return to it until the question has been disposed of. The presiding officer must never interrupt a speaker just because he knows more about the topic at hand than the speaker. RONR ( 10th ed.) pp. 382 -383] Attachment: Robert' s Rules Presentation ( 2681 : Presentation on Robert 's Rules of Order)  Wrow Debate must be confined to the merits of the pending question only. The comments should have bearing on the pending question, avoid attacking another member' s motives and be addressed through the chair. The maker of the motion has the right to the floor first even if others rose and addressed the chair initially. Once a member has spoken twice on the some question on the same day, that member has exhausted his right to speak. o If there are members who have not exhausted their right to speak desiring the floor, the debate cannot be closed. RONR ( 101h ed.) pp. 374, 376, 379 -3801 Attachment: Robert' s Rules Presentation ( 3481 : Presentation on Robert' s Rules of Order  Speaking adversely on a prior act not pending. o Reflecting on a prior act is only permissible when a motion to reconsider, rescind, or amend is pending or when the speaker intends to introduce one of these motions at the end of his comments. Speaking against one' s own motion. The maker of a motion may vote against or withdraw his motion, but may not speak against it. o Reading from reports, quotations etc. without permission. Disturbing the assembly. During debate, remarks, or a vote members should not whisper, walk around, or otherwise disturb the proceedings. s RONR ( 10th ed.) pp. 381 - 382] s Is B Attachment Robed a Roles Presentation ( 2481 o Presentation on Robert' s Rules at Order) Occasions for Brief Discussion When framing a motion, brief, informal consultation or discussion may be helpful to the presenting member. e This discussion should not continue more than a few moments or longer than necessary to present the member' s position. e Members may state they would like to give brief explanation on a specific subject. o When a motion is pending which is not debatable, succinct factual explanation may expedite the situation. The chair should not allow these comments to extend into discussion between members. RONR ( 101h ed.) pp 383 -384] Attachment Robert' s Rules Presentation ( 2481 : Presentation on Robert' s Rules of Order)  Amendments should say exactly where the change should be made in the main motion and precisely which words to use. The chair can require that amendments be submitted by the mover in writing. r Secondary amendments can be introduced to change a proposed amendment. Amendment of the second degree "" "Amendment to the amendment." Germane: Any amendment being proposed must involve the same question raised by the main motion. Settled: Once the body has voted that particular words will or will not be included in the motion, another amendment that raises the some question of content and effect is not in order. R RONR ( I 01h ed.) pp. 126 -128] 0 Attachment Robert' s Rules Presentation ( 2481 : Presentation on Robert' s Rules of Order)  0 s A. ii Common Amendments: e Inserting language in the middle of a sentence: " I move to insert the words ' ' before the words Including language at the end of a sentence: " I move to add the words ' Removing words from a sentence or an entire paragraph: " I move to strike out the words Insert and remove language simultaneously: " I move to strike out the words ' ' and insert the words ' r Substitute paragraph( s): " I move to substitute for the pending motion the following: ' .— RONR ( 10th ed.) pp. 133 -154] Attachment Robert' s Rules Presentation ( 1401 : Presentation on Robert' s Rules of Order  During debate on an original motion, a member may offer a " friendly amendment." After this amendment has been stated by the chair, the full body must adopt the amendment by vote or unanimous consent; the original mover is not the sole vote on the amendment. If the amendment appears uncontroversial, the chair may ask if there is " any objection." a If there is no objection, the chair may declare the amendment is adopted. If there is even one objection, the amendment must be debated and voted upon like any other amendment- friendly or not. RONR ( 10th ed.) pp. 154; RONR ( 11th ed.) pp. 162] n Robert' s Rules Presentation ( 2601 . Presentation on Robert' s Rules of Order) a s This motion will kill the main motion if it is adopted; the main motion will be dropped without a vote on it. It is fully debatable and leaves the main question open to debate. This motion cannot be amended and requires a majority vote. An affirmative vote on Postpone Indefinitely may be reconsidered, but a negative vote may not be reconsidered. RONR ( 10th ed.) pp. 121 - 123, 3841 Attachment: Robert' s Rules Presentation ( 2481 : Presentation on Robert' s Rules of Order  W ,, Once a motion has been adopted or defeated during a meeting, a member who voted on the prevailing side can make a motion to reconsider. This motion can be seconded by any member regardless of how he or she voted. The motion to reconsider must be made during the same meeting in which the vote was taken or on the next succeeding day within the session when a business meeting is held. RONR ( 10th ed.), pp. 304 -306]