Fort Walton Beach Council agenda — 10-11-11 regular — reading text

22, with Thanksgiving on November 24; and December 13 and 27, with Christmas on December 25. He stated this item is on the agenda so Council may establish a winter meeting schedule and determine which, if any, of the meetings Council desires to cancel. The vote on the motion to cancel the regularly scheduled Council meetings of November 22 and December 27, 2011, carried unanimously. City Council ofFort Walton Beach Page 5 Packet Pg. 13  8. 1a Regular Meeting Minutes September 27, 2011 RESULT: APPROVED [ UNANIMOUS] MOVER: Bobby Nabors, Council Seat 5 '... SECONDER: joyce gossom, Council Seat 2 ''.... AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Ryncarson ''.... 15. CITY MANAGER REPORTS The City Manager requested Several Council meetings in October and November as follows: Tuesday, October 11, 2011, 5 pm: an executive Session to discuss labor Issues with the Firefighters Union. Wednesday, October 19, 2011, 6 pm: City Attorney selection process. S N Tuesday, November 1, 2011, 6 pm: Kenwood Area Traffic Study Public Hearing Also on Saturday, January 7, 2012, the City Manager requested a Council Retreat to discuss goals for the upcoming year. This would take place between 8: 30 am to 11: 30 am at Two Trees Restaurant and would provide an informal setting for the discussion. 16. CITY ATTORNEY REPORTS The City Attorney questioned what action will be taken at the Special Meeting of October 19 when the City Attorney is discussed; whether it will be to discuss the process to hire a new city attorney or whether or not to hire an in -house attorney. The City Manager stated he cannot answer as that as it is up to Council; they may not want to hire any of the applicants they interview, they might decide to do an RFP, or they could decide to keep the present attorney. The City Attorney stated he discussed the matter with his partners and the firm may want to put in an application as well. The City Manager stated the idea of having an in -house attorney was mentioned as an option to look at during the budget process and Council can determine what direction to take. 17. MAYOR/ COUNCIL COMMENTS Mr. Goodwin attended an introductory meeting at Hurlburt with the 505th, and the importance of remembering military ties to the community. Mr. Rigdon questioned if funding was available for the resurfacing of four tennis courts as mentioned earlier in the evening. The City Manager replied it was not in the budget and would have to come from fund balance. Mr. Rynearson stated the Fort Walton Beach Honor Guard was mentioned on Channel 3 and thanked them for their outstanding community service. The Mayor attended the Homeless Summit and advised the City received 50 vouchers from HUD for homeless veterans; he recognized City employees who participated in the United Way Day of Caring; he participated in the Fire Department car show; attended a ceremony for Senator Gaetz; stated he was disappointed in the public turnout during the budget hearings; he attended the courthouse annex ribbon cutting ceremony; and will be teaching Civics to 7th graders from Pryor Middle School. City Council ofFort Walton Beach Page 6  Fa 1. a Regular Meeting Minutes September 27, 2011 The Mayor questioned if Council wanted to respond to Rebecca Sherry's earlier request to be placed on the agenda to discuss the county beach restoration project. Council had no comment. 18. ADJOURNMENT: 7: 10 pm Approved: Mayor: Attest: City Clerk City Council ofFon Walton Beach Page Packet Pg. 15  0 City Council of Fort Walton Beach 0 To: ADMINISTRATIVE SERVICES MEMORANDUM Robert T. Meares, City Manager From: Dave Jenzen, Director of Information Technology Date: October 11, 2011 Subject: Cox Business Services Internet Services Contract L BACKGROUND: 1. 1. For the last 10 years the City has contracted with Cox Business Services as its Internet service provider . The City uses the Internet service to provide services to the Citizens as well as City staff. The Internet connections are used to run the City' s website, e- mail services, SwGard HTE software, connectivity to the Police Department patrol cars and several other services. 2. DISCUSSION: 2. 1. The attached contracts are required to renew the City' s service agreements with Cox Business Services to provide Internet Services to the City. 3. FINANCIAL INFORMATION: 3. 1. The IT Department has negotiated with Cox Business Service to receive the best pricing possible. By accepting this new contract, the City will save $ 7, 380 in fiscal year 2011- 2012. 3. 2. Over the term of the contract 5 years, the City will save $ 36, 900 on Internet Services costs. 3. 3. The IT Department has budgeted $ 43, 200 for this expense in the City' s 2011 -2012 budget. 4. RECOMMENDATION: 4. 1. Staff requests City Council authorize the City Manager to sign the Cox Business Services contracts. ATTACHMENTS: City OfFWB 5 yr Fiber ( PDF) City Of FWB 5 yr Intemet ( PDF) SIGNATURE BLOCK: Dave Jenzen Completed 09/ 22/20114: 57 PM Finance Completed 10/ 04/20113: 50 PM City Attorney Completed 10/ 04/20115: 17 PM Packet Pg. 16  City Council of Fort Walton Beach 0 To: ADMINISTRATIVE SERVICES MEMORANDUM Robert T. Meams, City Manager From: Dave Jenzen, Director ofInformation Technology Date: October 11, 2011 Subject: Cox Business Services Internet Services Contract Carole Jones Completed 10/ 05/ 20119: 54 AM City Manager Completed 10/ 05/ 2011 10: 44 AM City Council Pending Packet Pg. 17  8. 2. 4 Commercial Services Agreement COIX Pueirappi 9 / 3z / zozl Cox account Rep, slmnnon Nawgns Ceazratem Aldras: pM1One Number: 050- 699WSJ 330 Racetrack 0.tl NW Fae Number: 0JJ -873 -5795 1. Wahon Beach, FL 32547 atlon C.LegalA. Company Wine'. CIN OF FWB = i Street Andreas: Full Name: pave Jensen Elllln Tel hone: 8508339fi19 City / Strte/ Zip: M—. SW MIRAQE 5T0.1P PKWY ATON BFACH FlMda 32508 NK: Billing Address: C= abortion 850 033 -9019 Cily / Slrte /zip: Email AdJrm: dlenz¢ n ® M1VE. Federal Tax 2D: Cps Account A: 135- 0000089 -ol Service Dea OW. Pm QTY N.QTT Pa. Unit MTermtM) I Type Mp SaMde CM1a l9 Neeunln9 One Tlnm, 4.tNatlonl SeW p Fee. Ce. Optical hexane[ 10 2 975. 00 fio Naw 1, 950. 00 TeYle: f195o. 00 0. 00 DwtMlen BAN Pi rmalFr gunittly Inver -seed Berried. By inRNling here and signing below, Customer represents mat At least to the traffic: on me designed No na: t( s) Is mar -state In nature or Is mtema name. cola M a 5 yvrgovem: ent renewal me arm or 5 years providing funding tr avallable through M for samice are the Authorized Customer representative and me ncabie W the servims seleRN aWve, including without rmirition, the Lear began,