Fort Walton Beach Resolution — 2025-30 Adopting 'Vision Zero' Policy & Goal of Eliminating Traffic Deaths — reading text

support services which are exempt from the pre- approval requirements of this clause. 5.2 Reimbursement Requests a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly. b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF- 270( Request for Advance or Reimbursement) or SF- 271 ( Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. c) The Recipient' s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient' s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer' s Representative ( the " AOR") may withhold processing that request until the Recipient provides sufficient detail. d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. e) In the rare instance the Recipient is unable to receive electronic funds transfers ( EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/ or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients. 6 of 13  ARTICLE 6 SPECIAL GRANT TERMS 6. 1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10. 3 of the Terms and Conditions and section 2.4 in this agreement. 6.2. The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI ofthe Civil Rights Act of 1964, the Americans with Disabilities Act( ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements. 6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures. 6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will be made publicly available and agrees that it will publish the final Action Plan on a publicly available website. 6.6 There are no other special grant requirements. 7 of 13  ATTACHMENT A PERFORMANCE MEASUREMENT INFORMATION Study Area: Fort Walton Beach, Florida Baseline Measurement Date: N/A Baseline Report Date: N/A Table l: Performance Measure Table Measurement Frequency and Measure Category and Description Reporting Deadline Within 120 days Costs Project Costs: Quantification ofthe cost after the end of the of each eligible project carried out using period of the grant performance Lessons Learned and Recommendations: Lessons Learned andWithin 120 days Description of lessons learned and any Recommendations after the end of the recommendations relating to future period of projects or strategies to prevent death and performance serious injury on roads and streets. of 13  ATTACHMENT B CHANGES FROM APPLICATION Describe all material differences between the scope, schedule, and budget described in the application and the scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately document any differences in scope, schedule, and budget to establish the parties' knowledge and acceptance of those differences. See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no changes, please insert N/A" in Section 3. 3 of the table. Scope: N/A Schedule: N/A Budget: N/A The table below provides a summary comparison of the project budget. Application Section 3.3 Fund Source Previously Incurred Costs Non-Eligible Project Costs) Federal Funds Non-Federal Funds Total Previously Incurred Costs j Future Eligible Project Costs SS4AFunds Other Federal Funds Non-Federal Funds Total Future Eligible Project Costs Total Project Costs1 9 of 13 ATTACHMENT C RESERVED] 10 of 13 ATTACHMENT D RESERVED] 11of13  ATTACHMENT E LABOR AND WORKFORCE 1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with" X" in the following table align with the application: The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robustjob creation and idents the good-payingjobs in the supporting narrative below.) The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. Describe the training programs in the supporting narrative below.) The Recipient or a project partner will partner with high- quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. ( Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.) The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the X project, including through evidence of project labor agreements and/ or community benefit agreements. ( Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.) The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.) The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.) The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the I Project, will take relevant actions described in Attachment B. (Identify the relevant actions from Attachment B in the supporting narrative below.) The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award. 2. Supporting Narrative. The City will take action related to the Project to create good-paying jobs with free and fair choice to join a union and incorporate strong labor standards before commencing construction of the project. One action that will be taken as part of the Invitation to Bid will be to require the Contractor to hold a job fair. 12 of 13  ATTACHMENT F CRITICAL SECURITY INFRASTRUCTURE AND RESILIENCE 1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical and Cyber Threats. The Recipient states that rows marked with" X" in the following table are accurate: The Recipient demonstrates, prior to the signing of this agreement, effort to I consider and address physical and cyber security risks relevant to the