Fort Walton Beach Council agenda — 08-16 & 17-2010 Special-FY 10/11 Budget — reading text

0. 00% 5, 000 538 -4995 Contingencies 5, 000 0. 00% 46, 589 538 -5900 Depreciation 0. 00% 2, 581 590 -9502 OPEB Obligation 0. 00% 52,836 $ 5, 000 Total Operating Expenditures 5,000 0, 00% Total Personal Services, Operating 61, 690 $ 5, 000 Expenditures & Capital Outlay 5, 558 11. 16% 690 5, 000 TOTAL EXPENSES 2, 725 15, 000 581 - 9101 Transfer to General Fund 15, 000 0.00% 23, 176 581 - 9141 Transfer to Utilities Fund 0. 00% 25, 901 $ 15, 000 Total Other Financing Activity 15,000 25,901 iii TOTAL TRANSFERS 15, 000 0. 00% 8080  405 STORMWATER FUND - i5oo NON DEPARTMENTAL - Actual Budget 2009 -10 2009 -10 % 2006. 07 2007 -08 2008. 09 Adopted City Manager Change 8.00 8.00 Number of Funded Employees (FTE's) 6.00 - 25.00% 912,987 646,027 Stormwater 544,442 - 15. 72% 87,591 20,000 Non -Departmental 20,558 2. 79% 505,256) - Reclassification of Capital Outlay 0. 00% 495, 323 $ 666, 027 TOTAL FUND EXPENSES 565, 000 - 15, 17%: 81  602 BEAL MEMORIAL CEMETERY CARE FUND Actual Budget 2009. 10 2010 -11 2006 -07 2007. 08 2008 -09 Adopted 94, 003 53, 132 City Manager Change 35, 949 30, 000 1500- 361 - 1000 Interest Income 13, 000 5 94,003 $ 53, 132 $ 35,949 $ 30, 000 Total Interest Income 13, 000 5 30, 265 36, 165 24, 173 32, 900 2200 -381 - 0100 Transfer from General Fund 29, 600 - 10. 03% 30, 265 $ 36, 165 $ 24, 173 $ 32, 900 Total Interfund Transfers 29, 600 - 1 124, 268 $ 89, 297 $ 60, 122 $ 62, 900 TOTAL FUND REVENUES $ 42, 600 - 32. 27 % I Operating Expenses: 47,900 2200 -539 -9920 Reserve for Future Cemetery Perpetual Care 42, 600 - 11. 06% 47,900 Total Operating Expenses 42,600 - 1. 1- p6% Other Financing Activity: 67,650 15, 000 1600- 581 -9101 Transfer to General Fund 100. 00% 67, 650 $ 15, 000 Total Other Financing Activity 100.00°/, 67, 650 $ 62, 900 TOTAL FUND EXPENSES $ 42, 600 - 32. 27% 124, 268 $ 89, 297 $ ( 7, 528) $ NET REVENUE / ( EXPENSE) $ 369.49 352. 49 330.48 315. 16 Number of Funded Employees (FTE's) 297.74 - 5. 53% 39, 138, 854 37,366,257 36,206,005 36, 066,691 CITYWIDE REVENUES 35,708, 090 - 0. 99% 35,588,563 40, 303,087 38,945,278 36,066,691 CITYWIDE EXPENSES 35,708, 090 - 0. 99% 82  V illy 1, ri Special Meeting Agenda Approval of purchasing waivers Agendaftem Number: 2*2  CITY OF FORT WALTON BEACH Memorandum DATE: August 12, 2010 TO: Bob Mearns, City Manager FROM: Mark Wiltsie, Interim Administrative Services Director SUBJECT: Request for Waiver on Computer Purchases 1 BACKGROUND 1. 1 City Ordinance 4. 01. 02 Purchasing outlines the practices for obtaining supplies, equipment, and contractual services. Public advertisement and competition, as well as City Council approval, is required for purchases in excess of $20, 000. The threshold is 25, 000 for vehicle and equipment repairs. 2. DISCUSSION 2. 1 The information technology environment is very dynamic and prices may change during the course of the City' s normal bid process due to the volatile nature of prices. 2.2 At the Budget Meeting in August 2009, City Council voted to waive the bid process for the purchase of computer related items in FY 2009 -10, authorize the Finance Director to approve these procurements from the lowest priced vendor, and achieve the best value for the City by obtaining prices from multiple vendors. 3. RECOMMENDATION 3. 1 Staff respectfully requests City Council endorse the following during the August budget meeting: 3. 1. 1 Waive the bid process for computer related purchases in FY 2010 -11 and authorize the Finance Director to approve these procurements from the lowest priced vendor. 3. 1. 2 Replace the bid process for computer related items with obtaining pricing information from multiple vendors. Submitted b Dave J zen, VfoQtion Technology Director 0 Submitted by: . -,' '`:...,::, Mark Wiltsie, Interim Administrative Services Director Reviewed & Concur: Brandy W Finance Director Reviewed for Agenda: 40ert T. Mearns, City Manager UABudget\Budget 10- 111Budget Meetings - Aug \Waiver - Ci rs. doc 83  CITY OF FORT WALTON BEACH Memorandum DATE: August 12, 2010 TO: Bob Mearns, City Manager FROM: Jeff Peters, Recreation & Cultural Services Director SUBJECT: Request: for Waiver on Library Book Purchases 1. BACKGROUND 1. 1 City Ordinance 4. 01. 02 Purchasing outlines the practices for obtaining supplies, equipment, and contractual services. Public advertisement and competition, as well as City Council approval, is required for purchases in excess of $20,000. The threshold is 25, 000 for vehicle and equipment repairs. 2. DISCUSSION 2. 1 The library has several options for purchasing books, ranging from traditional vendors to online sources such as amazon.com. Online sources frequently are able to sell books at lower prices, due to their low overhead. However, they do not have a mechanism for responding to bids. 2.2 At the Budget Meeting in August 2009, City Council voted to waive the bid process for the