Fort Walton Beach Council agenda — 08-16 & 17-2010 Special-FY 10/11 Budget — reading text

AGENDA CITY OF FORT WALTON BEACH SPECIAL CITY COUNCIL MEETING August 16 and 17, 2010 5: 30pm CALL TO ORDER PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. ACTION ITEM 2. 1 Presentation of 2010 -2011 Budget 2. 2 Approval of purchasing waivers 2. 3 Cost Allocation 3. PRESENTATION 3. 1 Outside agencies requesting funding in FY 2010 -11 ADJOURNMENT Discussion —Direction — Action items may be acted upon by the City Council by either a motion with vote in accordance with Robert' s Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( FS286.0105) The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850 -833- 9509 to make a request. For Hearing Impaired dial the City Hall TDD # 850- 833 -9925 or 1- 800 -955- 8771 ( TDD) or 1- 800 -955 -8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service.  q! 111 August 16 & 17, 201f,, Special Meeting Agenda Presentation of 2010- 2011 Budget Agenda Item Number: 2* 1  CITY OF FONT WALTON BEACH Memorandum DATE: August 10, 2010 TO: Bob Mearns, City Manager FROM: Brandy Wunker, Finance Director SUBJECT: FY 2010 -11 Proposed Budget, August budget meetings BACKGROUND In compliance with City Charter Section 17, the City Manager is to prepare and submit to Council the annual budget identifying expenditures and revenues in sufficient amounts to cover all appropriations. The proposed FY 2010 -11 budget totals $ 35, 708, 090 and is <$ 358, 601> or 1. 0 % 0 less than the prior year. DISCUSSION At the June 1 budget policy meeting, City Council directed staff to develop a budget based on the following premises: employees as possible, keepprovide public ansafety whole, keep as many services as possible, keep as many employee compensation incentive if possible, millage rate below 5 mills. and keep the The purpose of this memo is to outline how these goals are achieved in the FY 2010 -11 proposed budget. Keep Public Safety Whole ( police & fire) No reduction in service levels or response times No staffing reductions Keep As Many Services As Possible No reduction in athletic or recreation programs Inmate labor for right -of -way maintenance Library hours reduced 3 hours /wk during non -peak times Keep As Many Employees As Possible 19 employees took advantage of the early retirement incentive program, resulting in a decrease of 17. 42 FTE' s or 5. 5% 2 new part -time positions: Purchasing Staff Asst I, Utilities Inventory Specialist Payroll savings ( salaries and benefits) total $ 1. 4M Provide An Employee Compensation Incentive If Possible Vacation hours in lieu of pay increases on a sliding scale in 4 hour increments corresponding to an employee' s evaluation score Unsatisfactory 0 hrs Satisfactory 4 —12 hrs Needs Improvement 0 hrs Above Average 16 — 24 hrs Superior 28 — 32 hrs Police bargaining unit members ineligible due to pending contract negotiations  Keep Millage Rate ]Below 5 Mills Taxable assessed value certified at $ 1. 213 billion, a 7. 3% decrease General Fund budget balanced at the rolled -back millage rate of 4. 5383 Rolled -back rate generates the same amount of ad valorem revenue citywide as the prior year General Fund and CRA Fund combined) Same ad valorem revenue = same levels of programs and services Highlights of changers by fund: GENERAL FUND - $ 976K or 5. 2% V City Council No General Fund support for Chamber, EDC, or TAG CRA Fund support: $ 20K for Chamber Information Technology Partial replacement of PC' s w/ P4, 2. 8G or less processors Police Services School Crossing Guards, Training transferred from LETF Vehicle Replacement ( 2 from recurring revenues, 2 from reserves) Recreation Services BMX Park support not funded Seabreeze /Oakland park doors to be replaced 72" Riding Mower to be replaced 1/ z Ton Pickup Truck to be replaced Ferry Park tennis courts to be resurfaced Library books and publications funded from Harvey Trust One museum position transferred to CRA Fund Engineering Services Utility body retrofit for truck transferred from right -of -way Street resurfacing (Odin Ln, North Sea Ln, Nordic Ln, Sea Rover Ln, Viking Dr, Eagle St, Bay Ct, Gregory Ave, Cecelia Dr, Lula Belle Ln, & Merioneth Ct) Use of Reserves 1999 Golf Bond Payoff Retirement Payouts Inmate Labor Program Start -Up Costs Capital Outlay Automated Minutes Software Police Dept OSSI Upgrade 2 Police Vehicles LDC Revisions (partial funding, two -year project) Capital Improvement Projects Hedrick Center Improvements ( water intrusion correction, gym cooling system) City Hall Annex Roof Science Center Roof City Hall Energy Efficiency Lighting  Council Chambers HVAC Butler Drive Paving Howell Drive Paving LAW ENF TRUST FUND - $4K or 23. 8 % T Decrease in legal fees for forfeitures LAW ENF TRAINING FUND - $ 18K or 60.6% T School Crossing Guards, Training transferred to General Fund CDBG- $ 11Kor7.4 Per Annual Action Plan adopted by City Council 4 /27/ 10 CRA FUND - $ 1. 78M or 100. 7% 5 Funded Positions: planner, 2 officers, marketing coordinator, service worker LDC Revisions (partial funding, two -year project) Focus on marketing, economic development Capital Improvement Projects adopted by CRA Board 6/ 2/ 10 Street Resurfacing (Kiwi Pl, Park Pl, Tupelo Ave, Third St, Church Ave, Methodist Ave, Second St, Windham Ave, Lowery Pl, Shell Ave) Heritage Park (new archway and replace pilings lining the sidewalk) Sidewalk Installation (Park Pl, Windham Ave, Second St, Tupelo Ave) Nuisance Abatement (lot mowing, building demolition for code enforcement cases) Economic Incentive Program ( stimulate business retention & development through financial assistance) Soundside ($2M from fund balance for demolition and infrastructure) DEBT SERVICE FUND - $ 5K or 1. 1 % A Fire Pumper - year 7 of 7 2,001 Municipal Facilities Bond - year 10 of 30 UTILITIES FUND - $ 682K or 8. 1 % T CIF' s budgeted per March Utility Rate Study GIS Mapping (equipment/software maintenance and training) Water Well Maintenance ( upgrade electrical controls at well 8, replace two service pumps at well 11) Water Tank Maintenance (paint and maintain 5 elevated and 1 ground storage tanks) Lift Station Rehabilitation (renovate LS wet well /controls /pumps, replace LS8 wet wells and pumps) Sewer System Flow Monitoring (purchase 10 flow monitors) Pump Station Maintenance ( replace flow meters and purchase spare parts for PS 1 & 2) SANITATION FUND - $ 37K or 1 1 % T Knuckleboom (yard waste) and Rearloader (household) being replaced GOLF FUND - $33 l K or 13. 1 % T Fund will save $ 1. 6M by reimbursing the General Fund for the 1999 Bond payoff STORMWATER FUND - $ 101K or 15. 2% T Butler Drive Storm Drain Howell Drive Storm Drain Develop a Master Plan so projects can be prioritized  BEAL MEMORIAL FUND - $20K or 32. 3% No transfer to General Fund for cemetery improvements RECOMMENDATION Staff respectfully requests City Council action on the following: 1. Approve the :proposed FY 2010 -11 budget. Any increase in spending in one area will require a reduction in another area or increase in the millage rate. 2. Approve Hedrick Center improvements. Water intrusion correction & gym cooling system are estimated at $ 100K in FY 10 /11. Additional improvements estimated at 250K would extend the life of the building about 15 years and permit operations at the center to continue status quo. 3. Approve annual purchasing waivers: computers, library books, fuel, street paving. Submitted by: Charlotte Dunworth, Budget & Grants Manager Reviewed & Concur. Brandy Wunker, Finance Director Reviewed for Agenda: Robert T. Mearns Cityy Manager UA\ Budget\Budget 10- 11\ Budget Meetings - Aug \8 - 13 Budget Distribution Memo.doc 4  CITY OF FORT WALTON BEACH, FL Total Expenditures by Category - All Funds ftersonal Operating Capital Capital Services Expenses Out Budget Budget City Council 129, 037 247, 192 376, 229 415, 346 39, 117) - 9. 4% City Manager 281, 957 4,201 286, 158 224, 519 61, 639 27. 5% Administrative Services 189, 966 73,341 263, 307 376, 068 112, 761) - 30. 0% Risk Management 51, 849 564, 181 616, 030 601, 733 14, 297 2. 4% Information Technology 182, 131 172, 368