Okaloosa County School Board — Workshop Meeting, January 7, 2016 — reading text

Financial Statement for November 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for November 2015. Public Content The financial statement for the month ending November 30, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2015-11.pdf (565 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting :  Jan 7, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-11-16.pdf (12 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 7, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 11, 2016 Absolute Date : Jan 11, 2016 Fiscal Impact : Yes Dollar Amount : $12,434.91 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of donations Public Content Okaloosa County Schools periodically receive donations over $5,000.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra curricular. File Attachments Donations 2016-01-11.pdf (229 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Payroll Warrant Register and Accounts Payable Warrant Register for November 2015, totaling $31,384,007.19; and Bank Transfers for November 2015, totaling $7,250,000, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 7, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $31,384,007.19 and Bank Transfers in the amount of $7,250,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for November 2015, totaling $31,384,007.19; and Bank Transfers for November 2015 totaling $7,250,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register November 2015.pdf (307 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Renewal of ITB 14-07 Remanufactured Bus Parts, Presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of award for ITB 14-07 Remanufactured Bus Parts awarded to Test Calibration Company, based on fixed pricing. Public Content Motion to approve the renewal of award for ITB 14-07 Remanufactured Bus Parts, based on fixed pricing to purchase remanufactured bus parts on an as needed basis. The vendor is Test Calibration Company and the contract is effective February 10, 2016 through February 9, 2017. Funds will be paid from general funds and a copy of the renewal confirmation and original award tabulation are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-7609. File Attachments RENEWAL-ITB 14-07.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Renewal of ITB 15-09 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $151,068.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of the award for ITB 15-09 Telecommunication Services for Wide Area Network (WAN) for an additional year of service with Cox Communications Gulf Coast, LLC and Southern Light, LLC. Public Content Request approval to renew the award of ITB 15-09 Telecommunication Services for Wide Area Network (WAN) for an additional year of service with Cox Communications Gulf Coast, LLC in the amount of $133,248.00 and Southern Light, LLC in the amount of $17,820.00 to provide high-speed, non-wireless telecommunications connectivity district wide. The amounts are based on a 12-month contract period before E-Rate is applied. The contract will be effective July 1, 2016 through June 30, 2017. Funding will be paid from general funds. Copies of the renewal confirmation letters and the original award tabulation are attached. For additional information, please contact Eric Mitchell, Director of MIS & IT at (850) 689-7184. File Attachments Renewal ITB 15-09.pdf (2,024 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Renewal of ITB 15-10 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,408.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of the award for ITB 15-10 Internet Services to Cox Communications Gulf Coast, LLC to provide internet service district wide. Public Content Request