Okaloosa County School Board — Regular Meeting, May 23, 2022 — reading text

Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Renewal of ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 2395 DW-Safety/ADA Recommended Action : Motion to approve the renewal of ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair, effective through May 9, 2023. Public Content Request approval to renew ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair. The contract was awarded to The Hiller Companies, based on fixed prices, and is used on an as needed basis. Funds will be paid from Capital Funds (1.5 Mill), Project 2395 DW-Safety/ADA. The contract is effective through May 9, 2023, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (147 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Tag-On Bid: ITB 22C-45K Term Contract to Repair, Motorize & Refurbish Bleachers and Basketball Backstops, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 2310 DW-Minor Repair & Maintenance Recommended Action : Motion to approve tagging on to ITB 22C-45K Term Contract to Repair, Motorize & Refurbish Bleachers and Basketball Backstops through Palm Beach County School District, effective through May, 10, 2024. Public Content Request approval to tag on to ITB 22C-45K Term Contract to Repair, Motorize & Refurbish Bleachers and Basketball Backstops through Palm Beach County School District. The bid was awarded to multiple vendors, based on fixed prices, and will be used on an as needed basis. Funding will be paid from Capital Funds (1.5 Mill), Project 2310 DW-Minor Repair & Maintenance. Copies of the award documents are attached, and the contract is effective through May, 10, 2024. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TAG-ON BID-22C-45K.pdf (243 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Tag-On Bid: ITB 22-F-236 Ramp Systems and Stair Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Budgeted : Yes  Budget Source : Capital Funds (1.5 Mill), Project 5343 DW-Ramp Replace Recommended Action : Motion to approve tagging on with ITB 22-F-236 Ramp Systems and Stair Systems through Clay County School District, effective June 1, 2022, through May 31, 2025. Public Content Request approval to tag on with ITB 22-F-236 Ramp Systems and Stair Systems through Clay County School District. The contract was awarded to multiple vendors, based on fixed prices, and will be used on an as needed basis. Funds will be paid from Capital Funds (1.5 Mill), Project 5343 DW- Ramp Replace. The contract is effective June 1, 2022, through May 31, 2025, and a copy of the award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD TABULATION.pdf (2,428 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: Office Equipment Company of Mobile, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval.  Meeting : May 23, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,019.80 Budgeted : Yes Budget Source : Federal Funds, Project 2454 ESSER II-Other Recommended Action : Motion to approve the purchase of furniture for Choctawhatchee High School from Office Equipment Company of Mobile, in the total amount of $32,019.80. Public Content Request approval for CTE to purchase furniture for Choctawhatchee High School from Office Equipment Company of Mobile. The purchase in the amount of $31,208.50 is made through State of Florida Contract #56120000-19-ACS, and the purchase in the amount to $811.30 is made through Omnia Contract #2019.001899, for a total of $32,019.80. Funds will be paid from Federal Funds, Project 2454 ESSER II-Other, and copies of the quotes are attached. For additional information, please contact April Branscome, Program Director, CTE, at (850) 833-5858. File Attachments OFFICE EQUIPMENT COMPANY QUOTES.pdf (220 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 Exempted Purchase Over $25,000: Institute for Multi-Sensory Education (IMSE), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2022 - Regular