Fort Walton Beach Council minutes — 10-27-09 regular minutes — reading text

as possible, and Staff has contacted three area underground contractors capable of performing the work required. Mr. Hofstad reported since the Staff Report was written, he has secured additional quotes that are cheaper for the bypass pump, and because of the urgency of the repair, requested the formal bid process be waived and to award to the three lowest vendors, SBP /PCC of Pensacola, Davis Marine of Pensacola, and Holland Pump of Pensacola in an amount up to 67, 000, which will cover the cost of the repairs. Mr.Reeves moved to waive the formal bid process and award to the three lowest vendors, SBP /PCC of Pensacola, Davis Marine of Pensacola, and Holland Pump of Pensacola in an amount up to $ 67, 000, to cover the cost of repairs to Pump Station # 1. Mr. Rynearson seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. Mr. Hofstad advised the repairs can be done in 10 days or less.  29 Regular Council October 27, 2009 CITY MANAGER REPORTS The City Manager discussed the 200 unit Soundside apartment project that has been on hold and that he has been exploring ways to move the project forward. He advised he has had conversation with Gail Sansbury of the Housing Authority and Jim Robins, Chairman of the Housing Authority Board, and the bottom line is the problem of funding. The City Manager explained that HUD will guarantee the note but there is a shortfall between what HUD will guarantee and value of the property. During discussions, the City Manager stated a proposal was developed whereby the City would put the infrastructure, such as water, sewer, drainage, etc., into the property as part of the rehabilitation to rebuild the neighborhood, rather than contracting it out. The City Manager directed Michael Beedie, City Engineer, and Tim Bolduc, Building Official, to discuss the proposal with HUD, and asked one of them to report where the City is in the process. Mr. Bolduc reported that he and Mr. Beedie met with HUD, the developer, and others involved in the project, to discuss whether the proposal could work and what it would take to get it done. Mr. Bolduc stated if everything goes as anticipated, ground could be broken on the project in 145 days. He advised that in the next 45 days, the City needs to prepare an application and figure out exactly what it is willing to do and how to do it. The City Manager stated a special Council meeting is needed to look at the project, the proposal, and how to make it work. A special meeting of Council will be held on Tuesday, November 10, 2009 at 5 pm to discuss the Soundside project. MAYOR/ COUNCIL COMMENTS Mr. Nabors stated the Soundside project is the kind of project he likes to see and that Staff is doing a great job on helping to make it happen. Mr. Garvie mentioned the Halloween Zombie Walk put on by the downtown merchants and that it was very enjoyable, and that he attended the dedication of the Chester Pruitt Park. Mr. Garvie provided background information on the person that was Chester Pruitt. Mr. Reeves noted the Northwest Florida Fair is starting this weekend and encouraged everyone to attend. Mr. Miller stated he is glad to be back and plans to attend Council meetings for as long as possible. Mr. Holmes commended Staff and the neighborhood organization for the support for Chester Pruitt Park. The Mayor received a letter from a citizen thanking the World Changers for their efforts in securing a new roof for his home; advised that he and Mr. Holmes attended the 2009 Advanced Institute for Elected Municipal Officials and that they heard positive comments regarding Michael Beedie and John Hofstad; the City luncheon was a great event and congratulated Luci Hawkins and Allen Lassiter as Employee and Manager of the Year; he attended the Energy Smart and Water Conservation Workshop on October 22 and it was a worthwhile effort, and advised that Stella Jones was recognized by Sen. Gaetz for her "Grasses in the Classes" school program; advised that Firefighter DJ Stone and Police Officer Jose Pereira were recognized by the Fort Walton Beach Exchange Club; informed that Battalion Chief Gene Large helped direct traffic at the Children in Crisis event; recognized Officers Mike Woll and Mike Jankowski for assisting at the Okaloosa County Homeless Veteran Stand Down; stated he received a letter of thanks for the police protection during the Life Chain Event; and he received a letter commending Patrolman Austin Lincoln and others for their quick actions at an accident which saved a life. all Regular Council October 27, 2009 MAYOR/ COUNCIL COMMENTS ( CONT) In closing, the Mayor discussed the effort by the Chamber, the TDC, and others in putting together a package which included a letter of support from the City, asking the Florida State Harley Owners Group ( HOG) to hold their rally in Fort Walton Beach next year, and the Chamber was advised they will come to the City for their rally in October 2010. ADJOURNMENT There being no further (business, the meeting adjourned at 8:05 pm. APPROVED: MAYOR: ATTEST: CITY CLERK Ive  FORM 813 MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME —FIRST NAME —MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE Garvie Bill City Council MAILING ADDRESS THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON 315 Shell Avenue NE WHICH I SERVE IS A UNIT OF: CITY XYCnY 13 COUNTY OTHER LOCAL AGENCY COUNTY Fort Walton Beach Okaloosa NA NAME OF POLIT CAL SUBDIVISION: o Fort Walton Beach DATE QN WHICH VOT QCC MY POSITION IS: L October // 2009 7 XZ ELECTIVE APPOINTIVE WHO MUST FILE FORM 813 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112. 3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained ( including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163. 357, F. S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a " relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law, mother -in -law, son -in -law, and daughter -in -law. A "business associate" means any person or entity engaged in or carving on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. ( Continued on other side) APPOINTED OFFICERS ( continued) A copy of the form must be provided immediately to the other members of the agency. The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: You must disclose orally the nature of your conflict in the measure before participating. You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the Form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER' S INTEREST Bill Garvie October 27 , hereby disclose that on 20 09 : a) A measure came or will come before my agency which ( check one) X inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or