Okaloosa County School Board — Workshop Meeting, February 24, 2022 — reading text

removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Renewal of Cooperative Purchasing Agreement for Online Auction Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve renewing the Cooperative Purchasing Agreement for Online Auction Services with Badilla, Inc., effective February 12, 2022, through February 11, 2023. Public Content Request approval to renew the Cooperative Purchasing Agreement for Online Auction Services with Badilla, Inc. The agreement will be used on an as needed basis and pricing is based on the same terms and conditions as the agreement between Badilla, Inc. and Okaloosa County, FL Term Contract #C18-2680-PUR. The agreement is effective February 12, 2022, through February 11, 2023, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL CONFIRMATION.pdf (35 KB) ORIGINAL CONTRACT DOCUMENTS.pdf (2,451 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Interlocal Agreement: Region 8 Education Service Center, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Interlocal Agreement between Region 8 Education Service Center and The School Board of Okaloosa County School Board, FL for access to The Interlocal Purchasing System (TIPS) Program. Public Content Request approval to enter into an agreement with Region 8 Education Service Center for access to The Interlocal Purchasing System (TIPS) Program. There is no cost associated with membership. Access will allow the district to purchase from multiple National contracts that have been competitively bid. Any purchase over $25,000.00 from any cooperative contract will be presented to the School Board for approval per School Board Policy 2-17 (A)(7)(a). For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments TIPS CONTRACT.pdf (176 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Facility Use Over $5,000: Crosspoint United Methodist Church, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,700.00 Budgeted : Yes Budget Source : General Funds, Project 2154 - Advanced Placement, and Project 9004 - Advanced International Certificate of Education Recommended Action : Motion to approve renting a portion of Crosspoint United Methodist Church for AP and AICE testing for Niceville High School students in the amount of $8,700.00. Public Content Request approval to rent a portion of Crosspoint United Methodist Church for AP and AICE testing for Niceville HS students in the amount of $8,700.00 for various dates, beginning March 2, 2022, through May 20, 2022. Funding will be paid from General Funds, Project 2154 - Advanced Placement, and Project 9004 - Advanced Certificate of Education. A copy of the quote is attached. For additional information, please contact Charles Marello, Principal, Niceville HS, at (850) 833-4114. File Attachments CROSSPOINT QUOTE.pdf (229 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 ITB 22-11 Two-Way Portable Radios - MIS/IT, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds - 1.5 Mill, Project DW - Safety/ADA Recommended Action : Motion to approve the committee's recommendation to award ITB 22-11 Two-Way Portable Radios - MIS/IT to Electronic Maintenance & Communications, Inc. Public Content Request approval of the committee's recommendation to award ITB 22-11 Two-Way Portable Radios - MIS/IT to Electronic Maintenance & Communications, Inc., based on fixed bid pricing. Purchases will be made on an as needed basis, and funds will be paid from Capital Funds - 1.5 Mill, Project DW - Safety/ADA. The contract is effective February 14, 2022, through February 13, 2023, and copies of the bid document and award tabulation are attached. For additional information, please contact Danny Dean, Specialist, Safe Schools, at (850) 689-7108. File Attachments AWARD TABULATION FOR ITB 22-11.pdf (203 KB) ITB 22-11 Two-Way Portable Radios.pdf (1,226 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 ITB 22-12 Fuel - Gasoline & Diesel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes  Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 22-12 Fuel - Gasoline & Diesel to Mansfield Oil Company of Gainesville, Inc. for the purchase of gasoline and diesel fuels, effective March 12, 2022, through March 11, 2025. Public Content Request approval of the committee's recommendation to award ITB 22-12 Fuel - Gasoline & Diesel to Mansfield Oil Company of Gainesville, Inc. for the purchase of gasoline and diesel fuels, based on per gallon fixed markup/discount to OPIS Average Weekly Rack price. Funding will be paid from General Funds and the contract is effective March 12, 2022, through March 11, 2025. Copies of the bid document, addendum #1 and award tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments ITB 22-12_TAB.pdf (108 KB) ITB 22-12.pdf (1,360 KB) ITB 22-12 Addendum 1.pdf (242 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in