Okaloosa County BOCC — July 1, 2014 — Enterprise Fleet Management Lease Extension — reading text

on [County ae CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: /. Zo) ~ COAST > Ap Tracking Number: 57-14 aj Grant Funded: YES No Contractor/Lessee Name: Qn im on tpn bee LAV ¥en ot / Purpose orto, vA Comet =e Cea gl Date/Term: a4, 3] 4p 1. LJ Greater THAN $50,000 wt ry Amount: 4 os THK. 53 [mon hk 2. Rl crearer THAN $25,000 AP Department: 3. L] $25,000 oR Less 4 Dept. Monitor Name: ¢ \au NN Cae Jo Lp eL Document has been reviewed and includes any attachments or exhibits. Purchasing Review Procurement requiremeptsare met: CEE: ep Se 77 ili pate _Ge~/O-/ oa Purchasing Director or Designee ~ Risk Management Review an Approved ome) Z Lil, Date: 4 olf Lf Risk seMohoger’or designee ln ger Kk ee { ‘\ County Attorney Review nproved as written 7 QU~ eo , Date: (., Bewe [ [. ~ | =| & a LAO CWE ACen | V7 Se rollowing Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager / A f i te € Srtes aa a (sa? rOrA Ae CLaSe. Ley Te Retr VV ah okey GN nee Ak ct de bbrs hin ; re, fleet managamoernt TT tp teen 200 Vestavia Phwy Ste, 3700 Bumagham, AL 35218 205-823-4809 efsets com David Miner 701 State Road 85 North Eglin AFB, FL 32642 Dear Dave, Attached are the rates for a 6 month lease extension on your current leases on 4 per unit basis, This axtension will be goad for only 6 months and at that point we will need the vehicles returned for sale, SFS968 TFT8W3C68CEC11006 Current Payment: $430.38 New Payment: $430,38 SFS979 . SO6TRSCTE8CG221194 Current Payment $431.14 New Payment: $431.14 SFSo78 SCETDECTICG229712 Currant Payment: $431.14 New Payment: $431.44 SFS977 3C6TNSCT1062237 11 Current Payment $431.14 New Payment $431.14 SFS976 SCBTDECTECG223713 Current Payment $431.14 New Payment: $431.44 SFS971 BNIANONW8CC517144Current Payment: $339,24 New Payment: $338,24 SFS941 SNIANONUOCCS5 18688 Current Payment: $297.47 New Payment: $297.47 SFS938 SN1ANONU7CC5 18333 Current Payment: $297.47 New Payment: $297.47 SFS970 SNtANONWXCC517386.Current Payment $339.24 New Payment: $339, 24 SFS942 BNTANONUOGCC5 17136 Current Payment $297.47 New Payment: $297.47 SFS5979 and SFSO78 will be extended as of July 1°) as that is the end of their Initial 24 month term. All other units would be extended as of August 1%. Please let us know if you need anything alse at this time. Kindest regards, Gogh, Tom Martin Dlractor Enterprise Fleet Management LEASE # L12-0389-AP ENTERPRISE FLEET MANAGEMENT, INC. VEHICLE LEASES FOR NWFRA STAFF EXPIRES: 24 MONTHS FROM DATE OF DELIVERY MASTER Re NR cla ah ee bY way deed - This Master Walkaway Lease Agreement is entered Into this sith asetthclob anette by and between Enterprise FM Trust, a Delaware statutory trust ("Lessor"), ard the lessee whose name and address Is set forth on the signature page below ("Lessee"). 1. LEASE OF VEHICLES: Lessor hereby leases to Lessee and Lessee hereby leases from Lessor the vehicles (individually, a Vehicle’ and collectively, the “Vehicles") dascribed in the schedules from time to time delivered by Lossor to Lessee as set forth below (“Schadula(s)") for the rentals and on the terms sat forth in this Agreament and In the applicable Schedule, References to this “Agreement" shall include this Master Walkaway Lease Agreement and the various Schedules and addenda to this Master Walkaway Lease Agraemant. Lessor will, on or about the date of delivery of each Vehicie to Lessee, sand Lessee a Schedule covering the Vehicle, which will include, among other things, a description of the Vehicle, the lease tern and the monthly rental and other payments due with respect to the Vehicle. The terms contained in each such Schedule will be binding on Lessee unless Lessee objects In writing to such Schedule within ten (10) days aiterthe data of delivery of the Vehicle covered by such Schedule, Lessor is the sole legal owner of each Vehicle. This Agreement Is a lease only and Lessee will have no right, titte or Interest in or to the Vehicles except for tha use of the Vehicles as deserlbed in thls Agreement. Thls Agreement shail ba treated ae a true jease for federal and applicable state Income tax purposes with Lessor having alt benafits of ownership of the Vehicles. it ig understood and agreed that Enterprisa Flact Management, Inc, or an afliiiate thereof {together with any subservicer, agent, successor of assign as servicer on behalf of Lessor, “Servicer) may administer this Agreement an behalf af Lessor and may perform the service functions herein provided to be performed by Lessor. 2. TERM: The term of this Agreemant (‘Term’) for each Vehicle begins on the date such Vehicle is delivered to Lessee (the "Delivery Date”) and, unless terminated earlley In accordance with the terms of this Agreement, continues for the “Lease Term” as desarlbad In the applicable Schedule, 3. RENT AND OTHER GHARGES; (a) Lessee agrass to pay Lessor monthly rental and other payments accarding to the Schedules and thls Agreement, The monthly payments will be in the amount listed asthe “fatal Monthly Rental Including Aduitional Services” on Ihe applisabla Schedule (with any portion of such amount identified as a charge for maintenance services under Section 4 of the applicable Schedule being payable to Lessor as agent for Enterprise Fleat Management, Inc.) and wilt be due and payable Jn advance on the first day of each month, If a Vehicle Is delivered to Lessee on any day other than the. sf ) first day of a month, monthly rantal payments will begin on the first day of the next month, In addition to the manthly rental payments, Lessee agrees to pay Lessor a pro-rated rental charge for the number of days that the Deilvery Date precedes the first monthly rantat payment date. Lessee agrees to pay Lessor the “Total Initial Charges” set forth In each Schedule on the due date of tha first monthly rantal payment under such Schedule. Lessee agrees to pay Lessor Ihe “Servica Charge Que at Lease Termination” set forth In each Schedula at the end of the applicable Term (whether by reason of axplration, early terminattan or otherwise), (6) The monthly rental rata allows the number of mites per manth as sat forth in the appticabla Schedule. Lessee agrees to pay Lessor at the enc of the applicable Term (whether by reason of expiration, early termination or otherwise) an excess mileage charge for any miles in excess of this average amount per month at the rate set forth in the applicable Schedule. {c) Any securily depasit of Lessee wilt be returned to Lessee at ihe and of the applicable Term, except that the deposit will first be applied to any losses andlor damages suffered by Lessor as a result of Lessee's breach of or default undar this Agreement andéor to any other announts then owed by Lessee fo Lessor, (d) Any rental payment or other amount owed by Lessee to Lossor which ts not paid within (wenty (20) days aiter its due dale will accrue Interest, payable on demand of Lessor, from tha date due until paid in full at a yate per annum equal to the lesser of () Elghteen Percent (18%) per annum or (I) the highest rate permilted by applicable law {the “Default Rate"), . (e) If Lesaee fails to pay any amount due under this Agreement or to comply with any of the coverianis contained in this Agreement, Lessor, Servicer or-any other agent of Lessor may, al its option, pay such amounts or perform such covenants and all sums paid or incurred by Lessor In connaction therewith will be repayable by Lessee to Lessor upon demand together wilh interest theraon at the Default Rate, (} Lesseo’s obfigatians to make ail payments af rent and other amounts under this Agreament are absolute and unconditional and such payments shall ba made in immadiataly avallable iunds without setoff, countersiaim or deduction of any kind. Lessee acknowledges and agrees that neither any Casualty Occurrence to any Vehicle nor any defact, unfitnass or lack of govammmentat appraval in, af, or with raspect to, ary Vehicle regardless of the cause oF consequence nor any breach by Enterprise Flaet Management, Inc. of any maintenance agreement between Enterprise Fleet Management, Inc, and Lessee covering any Vehicle. regardless of ihe cause or consequence will relleva Lessee from tha performance of any of its obligations under this Agreement, Including, without limitation, the payment of rent and other amounts under this Agreement. 4, USE AND SURRENDER OF VEHICLES: Lessee agrees to allow only duly authorized, licensed and Insured drivers to use and operate the Vehicies. Lessae agrees to comply with, and cause its drivers to cornply with, all laws, statutes, rules, regulations and ordinances and the provisions of all insurance policies affecting or covering the Vehicles or their use or gperation. Lessea agrees to keep the Vehicles free of all Hens, charges and encumbrances, Lessee agrees that in na event will any Vehicle be used of operated for transporting hazardous substances or persons for hire, for any illegal purpose or to pull trailers that exceed the manufacturer's trailer towing recommendations. Lesaae agraes that.no Vehicle is Intended to be or will ba ullfized as a “schoo! bus" as defined in the Code of Faderal Regulations or any applicable state or municipal statute or regulation. Lessee agrees not to remove any Vehicle from the continental United States without first obtaining Lessor's writien consent. At the explration or agriler termination of this Agreement with respect to each Vehicle, or upon demand by Lessor made pursuant te Section 14, Lessee at its risk and expense agrees to return such Vehicle to Lessor at euch place and by such reasonable means as may be designated by Lessor, In the same repair, condition and working order as at the commencement of the applicable Term, reasonable wear and tear resulting from proper use excapted, if a Vehicle fs not relurned in the required condition, Lessee agraes fo pay Lessor, at Lessors option, the estlmated cost to rastore such Vehicle to such condition, orthe actuat cast af restoration, if ihe Vehicte is restored, If for any reason Lessee falls to return any Vehicle-to Lessor as and when required In accordance with this Section, Lessee agrees to pay Lessor additional rent for such Vehicle at twice the normal pro-rated dally rent, Acceptance of such additional rant by Lessor will ia no way limit Lessor’s ramedies with respect to Lessee’s failure to return any Vehicle as required hereundar. §. GOSTS, EXPENSES, FEES AND CHARGES: Lessee agreas to pay all costs, expenses, feas, charges, fines, tickats, penalties and taxas (oiher than federal and state Income taxes on the Income of Lessor) Incurred in connection with the titling, ragistration, delivery, purchase, sale, rental, use or operation of the Vehicles during the Term. if Lessor, Servicer orany other agent of Lessor incurs any such costs or exporses, Lessee agrees to promptly relmburse Lassor for the same, 6. LIGENSE AND CHARGES: Each Vehicle willbe tltled and licensed In the name designated by Lessor at Lessee's axpense. Certain other charges relating to the acquisition of each Vehicle and paid or satisfied by Lessor have been capitalized in determining the monthly rental, treated as an Initial charge or otherwise aharged to Lassee. Such charges have been detarmined without reduction for trade-in, exchange allowance or they credit albibutabiea to any Lessor-owned vehicle, Initiale: EFM Cust Page t \ 7 REGISTRATION PLATES, ETG,: Lossee agraes, at its expense, to obtain in the nama designated by Lessor all registration plates and other plates, hermits, Inspections and/or licenses required In connection with the Vehicles, except for the initial registration plates which Lessar will obtaln at Lessee's éxpense, The partes agree to cooperate and to furnish any and al informatton or documentation, which may ba reasonably necessary for complianiea with the provisions of this Sectian or any tedaral, state or local