Fort Walton Beach Council agenda — 08-24-2010 Regular — reading text

A IJ City of Fort Walton Beach NOTICE TO BIDDERS: July 19, 2010 Re: ITB 10 -014 CONTINUING CONTRACT FOR HVAC SERVICES ADDENDUM NUMBER 1 This Addendum is issued to make the following changes: 1. On page one ( 1): Change the first paragraph to read as follows: The City will issue a two (2) year contract to the winning bidder, with three (3) one year extensions by mutual agreement and satisfactory performance." 2. On page thirteen ( 13): Change numbering on 17.3 to 17.2. Also, Change first sentence to read: Award will be made in approximately sixty (60) days." Change numbering on 17.4 to 17.3 Issued by: William Worlds CPPB, Purchasing Agent ACKNOWLEDGEMENT: I hereby certify that I have received Addendum # 1: A- - , , - Signature R-S-- zGJ D Date THIS ACKNOWLEDGEMENT MUST BE RETURNED WITH PROPOSAL PACKAGE. 26  t City of Fort Walton Beach NOTICE TO 131DDERS: July 26, 2010 Re: ITB 10 -014 CONTINUING CONTRACT FOR HVAC SERVICES ADDENDUM NUMBER 2 This Addendum is issued to make the following changes /clarifications: 1. The Bid Opening date has been Extended FROM Friday, July 30, 2010 at 2:30 PM CST, TO Friday, August 6, 2010 at 2:30 PM CST. The location of the bid opening will remain the same. 2. To schedule a tour of City Facilities and associated HVAC Equipment contact: Ms. Linda Sinwelski Staff Assistant 50 -$33 -9607 Email: Isinvvelski@fwb. org 3. Maintenance of (HVAC Control Systems y are to be included in the scope ope o f work. 1. City Auditorium ( Systems Specialist) 2. City Hall ( Systems Specialist) 3. Police Department ( Comfort Systems, USA) 4. City Library ( Comfort Systems, USA) 4. An approximate listing of HVAC Equipment by Facility is included as a separate attachment to this Addendum ( Bidders to verify information). 5. Bidders must include with their bid, a sample copy of their quarterly maintenance report for review by the City. This is mandatory. Issued by: William Worlds CPPB, Purchasing Agent ACKNOWLEDGEMENT: 1 hereb ertify that 1 ve rec ' d Addendum # 2: ignature Date THIS ACKNOWLEDGEMENT MUST BE RETURNED WITH PROPOSAL PACKAGE. 27  City of Fort Walton . NOTICE TO BIDDERS: August 3, 2010 Re: ITB 10 -014 CONTINUING CONTRACT FOR HVAC SERVICES ADDENDUM NUMBER 3 This Addendum is issued to make the following changes: 1. On page one ( 3): Cover Page: Change the Bid Title FROM: " 48" RCP PIPE FOR FOUNTAINHEAD DRAINAGE PROJECT" TO: " CONTINUING CONTRACT FOR HVAC SERVICES" Issued by: William Worlds CPPB, FCCM Purchasing Agent ACKNOWLEDGEMENT: I hereby certify that I have r ived Addendum # 3: A= - Signature e- - Date 20.E THIS ACKNOWLEDGEMENT MUST BE RETURNED WITH PROPOSAL PACKAGE. 28  REFERENCES Bidder shall submit as a part of the bid package, four ( 4) business references with name of the business, address, contact person, and telephone number. All references shall be for similar work that has been performed within the last five (5) years. Name: 99 Eglin, Ltd Name: The Boeing Company Contact: Maritza Collado Contact: Kevin Clemons Address: 4652 Gulfstar Drive Address: 626 Anchors Street Destin, FL 32541 Ft Walton Beach, FL Telephone: ( 850) 654 -4126 Telephone: ( 850) 259 -8164 Facsimile: ( 850) 654 -1429 Facsimile 850) 362 -5049 Name: City Of Destin Name: Liza Jackson Preparatory School Contact: Tim Pietenpol Contact: Phyliss Green Address: 4200 Two Trees Road Address: 546 Mary Esther Cutoff Destin;, FL 32541 Ft Walton Beach, FL Telephone: ( 850) 837 -6869 Telephone: ( 850) 833 -3321 Facsimile: ( 850) 837 -3267 Facsimile 850) 833 -3392 Name: Weingarten Realty Contact: Tina Robertson WEINGARTEN REALTY 4424 Commons Drive East, Ste 2B 1. Destin, FL 32541 850.650. 5005 O 1850. 420.0601 C 1954.351. 7010 F 7 29  Drug -Free Workplace Form The undersigned vendor, on August 5 , 2010, in accordance with section 287. 087, Florida Statutes, certifies that [ business] D &D Services does: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business' s policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in Paragraph 1. 4. In the statement specified in Paragraph 1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States oz any state, for a violation occurring in the workplace no later than five ( 5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of Paragraphs 1 through 5. Check one: XX As the person authorized to sign this statement, I certify that this firm complies fully with above requirements. As the person authorized to sign this statement, this firm does not comply fully with the above requirements. NAME OF B INESS: D &D Co lonin Heating & Electrical Services BY: SIGNATURE NAME & TITLE, TYPED OR PRINTED: Benjamin Balzli —Vice President s 30  VENDOR QUESTIONNAIRE MUST BE COMPLETED AND RETURNED WITH BID RESPONSE - FAILURE 'r0 COMPLETE AND RETURN THIS FORM WILL RESULT IN REJECTION OF BID) 1. Has your business been certified as a MOB/ WOB /SDVOB by the State of Florida Office of Supplier Diversity? ( if yes, provide copy of documentation) YES_ NO - X 2. Is your business located within the City limits of Ft. Walton Beach? YES_ NO X Business Address: _ 130 Benning Drive Destin, FL 32541 3. How many years has your company been In business? 15 years. 4. Do you have experience servicing commercial HVAC systems, chillers and boilers? Please describe your experience (type of equipment, size of equipment, brand, etc.) AND attach copies'..,,,, of Certifications Received. YES We perform service and maintenance on the following: 2 15 ton chillers located at Boeing, 626 Anchors St —Carrier brand 2 20 ton chiller located at Holiday Inn Sunspree, Okaloosa Isle —York brand 120) tons of split a/ c located at J. G. Plaza, Ft Walton Bch —Carrier brand 130) spilt albsystems located at Boeing, 96,100,101 Forsman,L626 Anchors St 1 ) Installatioin of 40 ton chiller at Hurlburt Field —McQuay brand Maintenance contracts on Liza Jackson Preparatory School 65 +) Commercial maintenance contracts —various split and roof top equipment & brands 5. How many full -time employees do you have? 10 Part-time? 0 6. How many vehicles do you have? 13 service vehicles & ( 1) 70 ft bucket truck 7. Do you have the capability to provide an online Database of Customers Facilities with related HVAC Equipment and Online summary reporting of maintenance services performed? YES 8. Do you accept payments by Visa or Mastercard? YES---. X 9. Is your company licensed to do business in the State of Florida? YES _; XX NO Please provide a copy of all licenses, local and state) 10. Can you meet the Insurance requirements for this contract and provide proof of insurance at the time of contract signing if awarded the contract? , YES_ XX NO 20 31